Describe vehicles, dispatch, and maintenance, then get a system with AI, permissions, hosting, and data built in for logistics teams.


Set up the fleet views and workflows you need today, then adapt them as dispatch changes, vehicle status shifts, and maintenance work grows.





Manage vehicle, dispatch, and maintenance data in Softr Databases, or connect Google Sheets, Airtable, and other systems with real-time sync.
Let drivers, dispatchers, managers, and maintenance teams log in to a branded app. Set up role-based access and personalized fleet views in minutes, no code needed.
Automate dispatch updates, maintenance alerts, and status changes with Softr Workflows whenever fleet records change.
Automate dispatch updates, maintenance alerts, and status changes with Softr Workflows whenever fleet records change.
Give drivers, dispatchers, managers, and maintenance teams access to the fleet records and views they need.
Control who can view, edit, assign, or approve vehicle records, dispatch jobs, driver logs, and maintenance requests.
Keep vehicle, driver, and job data protected with encrypted connections, encrypted storage, and granular access rules.
Capture maintenance requests, trip details, inspections, and job updates with forms tailored to each fleet workflow.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Describe vehicles, dispatch rules, and maintenance needs, then get a working fleet system in minutes.

Add trip logs, maintenance workflows, or fleet summaries as your routes and operations change.

Bring vehicle records, dispatch, driver logs, and maintenance into one asset management app.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A fleet management system is a secure workspace where fleet managers, dispatchers, and maintenance teams log in to manage vehicles and drivers. It brings vehicle records, inspection reports, service histories, mileage updates, fuel records, and maintenance timelines into one place. Instead of searching through email threads and spreadsheets, your team can track each vehicle's status and keep daily fleet operations organized.
Keeping vehicle availability, service schedules, and inspection records together gives fleet managers a clearer view of daily operations. Softr is an AI app builder for business software. Describe your fleet requirements in plain language, and it generates the database, pages, and logic, already connected and secure, with no code at any point.
You can start in three ways: generate the app with AI, adapt a fleet template, or build it from scratch. Store records in Softr Databases, or connect tools such as Airtable, Google Sheets, or HubSpot. You still control the layout, the records each dispatcher or mechanic can see, and the branding used across the fleet workspace.
You can shape the system around the way your fleet team works:
- **AI inside the app:** Ask AI can answer questions about overdue inspections or vehicle availability, while Database AI Agents can classify maintenance requests by urgency.
- **Custom interface:** A Vibe Coding block can create a vehicle utilization component showing mileage, assignment status, and upcoming service dates in one view.
- **Automations:** Softr Workflows can trigger when an inspection record changes or a dispatcher clicks a button, such as creating a maintenance task after a failed inspection.
- **Access controls:** Let dispatchers see assignments while mechanics access service records and fleet managers review all vehicles.
- **Forms:** Collect inspection reports, odometer readings, and repair invoices with file uploads and conditional logic.
- **Operational views:** Use dashboards and charts for utilization, lists and filters for vehicles, tables for service records, kanban boards for repair status, and detail views for each asset.
Every block is drag-and-drop and remains editable later.
Describe the fleet workflow you need in plain language, such as a system where dispatchers assign vehicles, drivers submit inspection reports, and mechanics update repair status. Softr turns that description into a production-ready app on a stable, secure foundation.
Unlike tools that generate raw, fragile code, Softr handles the boring 80% natively, including authentication, database logic, and security. That means a broken vehicle assignment or missing maintenance record does not become a Day Two maintenance problem. When you use a Vibe Coding block for a custom fleet dashboard, every prompt and edit is versioned, so you can roll back a change instead of trying to re-prompt your way out of it.
Yes. Dispatchers, mechanics, drivers, and regional fleet managers can use one app while seeing only the vehicles, assignments, and service records relevant to their roles. Login-based permissions keep a driver focused on inspection forms and assigned vehicles, while maintenance teams can manage repair records across their depot.
You do not need an existing fleet database to get started. Softr Databases is built into the platform, so you can create tables for vehicles, drivers, inspections, fuel entries, and service records without first preparing another system. If your fleet currently lives in a spreadsheet, you can also connect Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL. The REST API connector covers other sources. Either way, you decide how vehicle data is structured and how dispatchers, drivers, and mechanics see it.
Softr Databases is the recommended starting point for a fleet management system. It is a native relational database built for business apps, with high performance and instant automation triggers because the data runs directly in Softr.
Softr also connects to 21+ external sources, including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery. A fleet app can draw on several sources at once, such as vehicle records in Softr Databases and fuel expenses in Google Sheets. Most supported sources offer real-time two-way sync, so updates to mileage, assignments, or service status can stay aligned across systems.
Fleet managers can control the layout, navigation, and content shown to each role. For example, a driver may view assigned vehicles and submit inspection reports but not edit maintenance costs, while a mechanic can update repair status and upload invoices without changing dispatch assignments. Views can also filter records by the logged-in user, depot, or region.
You can define precise view and edit rights for vehicles, drivers, inspections, and service records. Before publishing, Softr's built-in preview lets you open the app as any user group, so you can confirm what a dispatcher or mechanic sees without creating test accounts.
Yes. Apply your fleet company's logo, colors, fonts, and custom domain, then remove Softr branding. Drivers, mechanics, dispatchers, and external maintenance partners can work in a workspace that matches your organization, which helps keep vehicle assignments and service requests clearly tied to your operations.
You can adjust colors, fonts, spacing, page structure, and the content each dispatcher, driver, or mechanic sees after login. Choose blocks based on the fleet task:
- **Table:** Compare vehicle IDs, mileage, inspection dates, and availability.
- **List or Card:** Give dispatchers a quick view of vehicles ready for assignment.
- **Detail View:** Show one vehicle's registration, driver, service history, and repair notes.
- **Forms:** Let drivers submit inspections, odometer readings, and damage reports.
- **Charts:** Track fuel use, vehicle utilization, and overdue maintenance by depot.
- **Calendar:** Plan service appointments, inspection deadlines, and vehicle bookings.
You decide which blocks appear on each page and can continue editing the full experience in the visual builder as fleet processes change.
Fleet records can include sensitive details such as driver information, vehicle locations, accident reports, and repair invoices, so access needs to match each person's responsibility. Softr encrypts data in transit with TLS and at rest on secure infrastructure. Role-based permissions, users managed in your data source, visibility rules, and global restrictions help control access to vehicles, driver records, and maintenance costs.
With Softr Databases, data stays in Softr's secure environment, hosted in Europe, Germany, and the database is SOC 2 Type II compliant. When you use an external source, Softr stores nothing and displays live data according to your access settings. Authentication, access control, and monitoring follow industry best practices, so a driver does not automatically gain access to fleet-wide accident or billing records.
A production fleet system needs to support real drivers, vehicle records, inspection submissions, and maintenance decisions without creating a new failure point. Softr builds on a stable, business-grade foundation rather than leaving you with fragile custom code that is difficult to secure or maintain.
Authentication, secure hosting, and granular permissions are handled natively, which addresses the Day Two problem that can follow AI-generated software. Fleet managers can refine pages visually while real users submit inspections, mechanics update repairs, and dispatchers assign vehicles from day one.
Pure vibe coding tools generate fragile code that can be difficult to maintain or secure. Traditional no-code platforms often require teams to configure the database, pages, permissions, and workflows manually. Softr combines the two approaches: describe a fleet workflow in plain language, generate the database, app, and logic in minutes, then refine vehicle tables, inspection forms, and dispatcher views visually.
Authentication, roles, permissions, and hosting are already part of the business-grade foundation, so non-technical fleet teams can move from an initial idea to production without rebuilding the basics. Softr apps are also agent-ready. A logged-in user can operate the app through an AI assistant over MCP, but only within the vehicle records and actions their existing user group permits. There is no second permission model to build or audit.
Start with a workflow that removes a daily fleet follow-up, such as creating a maintenance task when a driver submits a failed inspection and notifying the assigned mechanic. Softr Workflows can automate actions inside the app when a vehicle, inspection, or service record changes, or when someone clicks a button.
Softr also syncs with tools such as Stripe and Intercom. REST API connections and webhooks cover advanced cases, including sending fuel data to another system, triggering an automation after a vehicle assignment, or displaying records from an external maintenance tool. These integrations support data exchange and user actions without requiring code.
Describe your fleet workflows and get a working asset management app without code.