Describe requisitions and approvals, get a working procurement system with access controls, workflows, and purchase order tracking for teams.




Configure only the requisition, supplier, and approval workflows you need today, then adapt your procurement system as purchasing processes change.






Manage requisitions, suppliers, and purchase orders in Softr Databases, or connect Airtable, Google Sheets, and other systems with real-time sync.
Give procurement teams the right tools and access. Set up secure logins, user groups, and granular permissions for every purchasing role.
Give requesters, approvers, procurement managers, and finance teams tailored access to the records and dashboards they need.
Give requesters, approvers, procurement managers, and finance teams tailored access to the records and dashboards they need.
Trigger native workflows when requisitions change, approvals are completed, or purchase orders need an update.
Review requisitions, approve purchases, and update supplier records from any device. All apps are mobile-ready by default.
Use Google, email, or SSO logins to give procurement teams fast, secure access to purchasing records.
Keep supplier, purchasing, and spend data protected with encryption in transit and at rest, plus SOC 2 Type II compliance.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Describe requisitions, approvals, and purchase orders, then get a working system in minutes.

Add supplier records, approval steps, and spend views as procurement processes change.

Bring requisitions, suppliers, approvals, and purchase orders into one procurement system.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A procurement system is a secure workspace where requesters, buyers, and finance teams log in to manage purchasing work. It brings together purchase requests, supplier records, purchase orders, quotes, approvals, invoices, and delivery timelines. Instead of searching through email threads and separate spreadsheets, each person can follow the status of a request and access the records relevant to their role in one place.
For procurement teams, the main benefit is keeping the full purchasing cycle in one controlled workspace, from a department request to an approved purchase order and supplier delivery. Softr is an AI app builder for business software. Describe your requirements in plain language, and it generates the database, pages, and logic, already connected and secure, with no code at any point. You can start by generating with AI, choosing a template, or building from scratch. Use Softr Databases or connect tools such as Airtable, Google Sheets, or HubSpot. You retain visual control over request forms, approval views, record access, and your company's logo, colors, and domain.
A procurement system can include features such as:
- **AI inside the app:** Ask AI can answer questions about open purchase requests or supplier spend, while Database AI Agents can classify incoming requests by category and flag incomplete vendor records.
- **Custom UI:** A Vibe Coding block can create a tailored approval queue showing purchase value, budget owner, supplier, and next action in one view.
- **Automations:** Softr Workflows can notify a finance approver when a purchase request exceeds a threshold, triggered by a record change or button click.
- **Access control:** Requesters, buyers, and finance managers can log in and see only the records allowed for their roles.
- **Forms:** Capture purchase details, attach quotes or invoices, and show follow-up fields conditionally.
- **Reporting:** Display live spend, approval status, and supplier performance in dashboards and charts.
- **Work queues:** Use lists, filters, tables, kanban boards, and detail views for requests, orders, and deliveries.
Everything uses drag-and-drop blocks and remains editable later.
Vibe coding means describing what you need and letting AI build the first version. Tell Softr how purchase requests should move through budget review, supplier selection, approval, and purchase order creation. The result runs on a production-ready foundation rather than raw, fragile code. Softr handles the boring 80% natively, including authentication, database logic, and security, so a broken generated function does not leave buyers without approval history or finance teams without invoice records on Day Two. If you use a Vibe Coding block for a custom approval queue, every prompt and edit is versioned, allowing you to roll back a change instead of re-prompting from scratch.
One procurement system can serve department requesters, buyers, finance approvers, and operations teams at the same time. Each person sees the purchase requests, supplier records, and approval tasks assigned to them, based on login and role. That keeps separate departments working in one system without exposing every budget, order, or invoice to everyone.
Starting with a spreadsheet is common, but you do not need existing data to create a procurement system. Softr Databases is built into the platform, so you can define tables for suppliers, purchase requests, purchase orders, budgets, and invoices from the beginning. If your records already live elsewhere, Softr connects to Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, and SQL, among other sources. The REST API connector covers additional systems. In either setup, you decide how supplier fields, approval statuses, and order details are structured and displayed.
Softr Databases is the recommended starting point for a procurement system. It is a native relational database built for business apps, with high performance, instant automation triggers, and fast access because the data runs within Softr. Softr also connects to 21+ external sources, including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery. You can use several sources in one app, such as supplier data from Airtable and financial records from another connected system. Most supported sources offer real-time two-way sync, so buyers can work with current supplier, request, and purchase order information.
A finance manager can be allowed to review every purchase request and edit approval status, while a department requester sees only their own requests and cannot change budget decisions. Softr lets you control layout, navigation, and content by logged-in user. Define precise view and edit rights for buyers, finance managers, and requesters, then filter lists to the current user's department or assigned supplier queue. The built-in preview lets you open the app as any user group before launch, so you can verify who sees each purchase order, quote, and invoice without creating test accounts.
Your procurement team, department requesters, and suppliers can see an app branded with your logo, colors, fonts, and custom domain. Softr supports full white-labeling, including removal of Softr branding. That gives purchase requests, supplier onboarding, and approval pages a consistent identity when people use the system.
Procurement workflows often need different views for different moments, and Softr lets you shape each one visually. Use a **Table** for purchase requests with requester, amount, budget code, and approval status. Add a **List** or **Card** block for suppliers and preferred categories. A **Detail View** can show a complete purchase order with attached quotes and delivery notes. **Forms** can collect a new request or supplier onboarding details, while **Charts** show spend by department and supplier. A **Calendar** can track expected deliveries and contract renewal dates. Colors, fonts, spacing, and page structure are adjustable, as are the blocks each user sees after login. The visual builder keeps every part editable as your approval process changes.
Purchase orders, supplier bank details, invoice files, and budget approvals need more than a shared spreadsheet. Softr encrypts data in transit with TLS and at rest on secure infrastructure. Role-based permissions, users managed in your data source, visibility rules, and global restrictions help limit access to the records and actions each person needs. With Softr Databases, procurement data sits in Softr's secure environment, hosted in Europe, Germany, and the database is SOC 2 Type II compliant. When you use an external source, Softr stores nothing and displays live supplier and order data according to your access settings. Authentication, access control, and monitoring follow industry best practices.
Production for procurement means department requesters can submit real purchases, buyers can manage real suppliers and orders, and finance teams can approve spending without losing an audit trail. Softr builds on a stable, business-grade foundation instead of leaving you with fragile custom code that is difficult to secure or maintain. Authentication, secure hosting, and granular permissions are handled natively, which addresses the Day Two problem of keeping generated software dependable. The result is a procurement system ready for real users, real purchase requests, and real financial consequences from day one.
Compared with pure vibe coding tools, traditional no-code platforms, and Softr, the difference is where the setup work happens. Vibe coding tools can generate fragile code, while traditional no-code tools require extensive manual configuration. Softr uses AI to generate the database, app, and logic in minutes, then gives procurement teams visual controls for refining request forms, approval queues, supplier records, and purchase order views. Authentication, roles, permissions, and hosting are already part of the business-grade foundation, so non-technical teams can move from an initial workflow to production without rebuilding the basics. Softr apps are also agent-ready through MCP. A logged-in user can operate the procurement app through an AI assistant only within their existing permissions, so there is no second access model to build or audit.
On day one, a procurement team could automate a notification to the finance approver when a purchase request is submitted or its amount changes. Softr Workflows handles tasks inside the app when a record changes or a user clicks a button. You can also sync with tools such as Stripe and Intercom, send procurement data to another system, trigger an external automation through REST API or webhooks, or display supplier and invoice information from connected sources. These workflows cover request submission, approval updates, supplier onboarding, and delivery follow-ups without code.
Describe your purchasing process and get a working ERP in minutes, then refine it visually as approvals evolve.