AI time tracking that fits your process

A time tracking app is a secure workspace where employees, project managers, and finance teams log in to record hours, assign time to projects, and review work timelines. It can hold timesheets, task entries, project budgets, approval statuses, and billing notes in one place. Instead of piecing together spreadsheet rows and email updates, resource managers get a shared view of who worked on what, when the work happened, and whether each project is within budget.

For resource managers, the main benefit is a clear view of capacity, project hours, and billable work without waiting for manual spreadsheet updates. Softr is an AI app builder for business software. Describe your requirements in plain language, and it generates the database, pages, and logic, already connected and secure, with no code at any point. You can also start from a template or build the app from scratch. Store records in Softr Databases, or connect tools such as Airtable, Google Sheets, or HubSpot. You remain in control of the layout, employee and manager access, approval flows, and company branding as the time tracking process evolves.

A resource management team can combine several features in one time tracking app:

• Ask AI lets managers ask questions about project hours, utilization, or overdue timesheets in everyday language. Database AI Agents can classify entries as billable or non-billable and flag unusual hour submissions.
• Vibe Coding blocks can create a custom weekly utilization heatmap when standard charts do not show capacity clearly.
• Softr Workflows can notify a project manager when an employee submits a timesheet or when recorded hours exceed a project budget.
• Login controls and permissions can limit employees to their own entries while managers see assigned projects.
• Forms support file uploads and conditional logic for receipts, notes, or approval details.
• Dashboards and charts can show live hours, utilization, and budget variance. Tables, lists, kanban boards, and detail views help teams filter projects and review individual entries.

Everything is drag-and-drop and remains editable after the initial build.

Vibe coding means describing what you want and letting AI build it. For a resource management team, you might request employee timesheets, project budgets, manager approvals, and a weekly utilization dashboard in plain language. Softr produces the app on a production-ready foundation rather than leaving you with raw code that can break when a project changes or payroll depends on an accurate approval status. Authentication, database logic, and security are handled natively, reducing the Day Two problem of maintaining generated code. When a Vibe Coding block is involved, every prompt and edit is versioned, so a flawed utilization view or approval panel can be rolled back.

A single app can support several departments and project teams. Employees see the timesheets and assignments linked to their account, while project managers can review hours for their own projects and finance staff can access approved entries for billing. Login, roles, and record permissions keep marketing hours separate from engineering hours without forcing each department into a different system.

Starting with a blank spreadsheet is not a problem. Softr Databases is built into the platform, so you can create tables for employees, projects, timesheets, tasks, and approval statuses before anyone has entered a record. If hours already live in a spreadsheet, you can connect Google Sheets, Airtable, Notion, Coda, or other supported sources. HubSpot, monday.com, Supabase, and SQL connections are also available where the relevant plan supports them, while the REST API connector covers other systems. In each case, you decide how time entries are structured and displayed.

Softr Databases is the recommended starting point for a time tracking app. It is a native relational database built for business software, so project hours and approval records get high performance, instant automation triggers, and the speed of data stored directly in Softr. Softr also connects to 21+ external sources, including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery, with plan availability varying by source. One app can draw on several sources at once, such as employee records from Airtable and project budgets from Google Sheets. Most supported sources offer real-time two-way sync.

Resource managers can control the layout, navigation, and content for every role. For example, an employee may create and edit their own timesheets but have no access to another person's entries or project budget. A project manager may view and approve hours for assigned projects without seeing payroll notes belonging to finance. Pages and blocks can be shown or hidden by login, and views can filter records by the logged-in user. Softr's built-in preview lets you open the app as each user group, so you can check employee, manager, and finance access before launch without creating test accounts.

Your employees, contractors, and project clients can see a time tracking app branded with your logo, colors, fonts, and custom domain. Softr supports full white-labeling, including removal of Softr branding. That gives approved timesheets and project hour reports the same identity as your resource management operation.

A resource management team can arrange the app around the way it reviews hours. Use a Table for timesheets with employee, project, date, and approval status. Add a List or Card block for active projects and remaining budgets, then use a Detail View for notes, attachments, and individual work entries. Forms can collect daily hours with conditional fields for billable status or overtime. Charts can compare utilization by department, while a Calendar can show scheduled work beside submitted time. Colors, fonts, spacing, and page structure are adjustable, and each user can receive a different starting view after login. The visual builder keeps every block editable as teams change their reporting process.

Time tracking records can affect payroll, client invoices, and project profitability, so access needs to be controlled carefully. Softr encrypts data in transit with TLS and at rest on secure infrastructure. Role-based permissions, visibility rules, global restrictions, and users managed in your data source can limit who sees employee hours, billing rates, approval notes, and project budgets. With Softr Databases, records sit in Softr's secure environment, hosted in Europe, Germany, and the database is SOC 2 Type II compliant. When you connect an external source, Softr stores nothing and displays live data according to your access settings. Authentication, access control, and monitoring follow industry best practices.

Production for a resource management team means employees can submit real timesheets, managers can approve real project hours, and finance can rely on the resulting records for billing or payroll. Softr is production-ready because it builds on a stable business-grade foundation instead of leaving you with fragile custom code that is difficult to secure and maintain. Authentication, secure hosting, and granular permissions are handled natively, which addresses the Day Two problem when real users and records arrive. The same foundation is used by more than 1 million builders, giving teams a path from an initial hours dashboard to a working operational system.

Compared with pure vibe coding tools, Softr does not leave resource managers with fragile code to maintain around timesheets, approvals, and project budgets. Compared with traditional no-code platforms, it reduces the manual configuration needed to create those workflows. Softr is an AI app builder for business software that can generate the database, pages, and logic in minutes, then lets you refine employee views, manager permissions, and utilization charts visually. Authentication, roles, permissions, and hosting are already part of the foundation, so non-technical teams can move from an initial tracker to production use. Softr apps are also agent-ready through MCP. A logged-in user can operate the app through an AI assistant, but only within the same timesheet and project permissions already applied in the app, with no second permission model to build or audit.

On day one, a resource management team could automate a notification to the project manager whenever an employee submits a timesheet for approval. Softr Workflows runs native automations when a record changes or a button is clicked, so approved project hours can trigger the next step in your process. Softr also syncs with tools such as Stripe and Intercom, while REST API connections and webhooks cover advanced cases. You can send approved hours to another system, trigger an action when a manager clicks Approve, or display project and employee data from connected tools. These workflows require no code.