Describe demand, map team capacity, and adjust allocations in one app, with permissions and hosting covered for resource managers.




Choose the capacity views and allocation workflows you need. Add only the ones required, then adapt as demand and teams change over time.






Manage capacity and allocation data in Softr Databases, or connect Airtable, Notion, Google Sheets, or SmartSuite with real-time sync for one source of truth.
Give resource managers the right views and access. Set up secure logins, user groups, and granular permissions for capacity planning.
Give resource managers, project leads, and team members tailored dashboards and access to the data they need.
Give resource managers, project leads, and team members tailored dashboards and access to the data they need.
Trigger allocation change alerts, demand classification, and status updates when planning records change.
Review team capacity, update project allocations, and respond to planning requests from any device.
Use Google, email, or SSO logins to give resource teams secure access to capacity planning tools.
Keep capacity requests, utilization data, and allocation plans protected with granular access controls.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Describe capacity requests and allocation rules, then generate a working tool in minutes.

Add demand views, utilization analysis, and allocation alerts as planning needs change.

Bring requests, capacity dashboards, and project allocations together in one resource tool.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A capacity planning tool gives resource managers and delivery leads a secure space to log in and understand whether teams can take on upcoming work. It brings together project assignments, employee availability, planned hours, skills, leave dates, and utilization updates, often alongside staffing timelines. Instead of reconciling spreadsheet tabs and email threads, teams can centralize workload decisions and see where capacity is short or underused.
For resource managers, the main benefit is a shared view of project demand and team availability without waiting for a developer to maintain another system. Softr is an AI app builder for business software. Describe the planning workflow in plain language, and it generates the database, pages, and logic, already connected and secure, with no code at any point. You can also start with a template or build from scratch, then refine everything visually. Store project allocations and availability in Softr Databases, or connect tools such as Airtable, Google Sheets, or HubSpot. You control the layout, permissions, and branding, so project leads can review forecasts while department managers see the staffing details relevant to their teams.
A resource management team can combine several planning features in one editable app:
- **AI inside the app:** Ask AI can answer questions such as which projects are at risk of exceeding available design hours. Database AI Agents can classify staffing requests by skill or flag assignments where planned hours exceed a person's availability.
- **Custom interface:** A Vibe Coding block can create a resource heatmap showing demand by team, skill, and week, even when a standard block is not enough.
- **Automations:** Softr Workflows can trigger when a staffing request is added or when a project allocation changes, such as routing an over-capacity request to the resource manager.
- **Access control:** Logins and permissions can ensure project leads see their assignments while department managers see their own teams.
- **Planning views:** Add forms with file uploads and conditional logic for staffing requests, dashboards and charts on live utilization data, plus filtered lists, tables, kanban boards, and detail views for projects, people, and allocations.
Everything uses drag-and-drop blocks and remains editable later.
Describe the planning problem in plain language, for example, a tool that compares project demand with consultant availability and highlights overloaded teams. Softr's AI builds the app on a production-ready, secure foundation instead of leaving you with raw code to maintain. Authentication, database logic, and security handle the boring 80% natively, so a change in the assignment model does not create a Day Two problem with broken permissions or unreliable staffing calculations. When you use a Vibe Coding block for a utilization heatmap or forecast panel, every prompt and edit is versioned. If a change disrupts project views or capacity filters, you can roll it back rather than re-prompting from scratch.
Yes. A single app can separate engineering, design, marketing, and consulting teams while keeping project allocations and availability records in one system. Each user sees only the teams, projects, or staffing requests assigned to them, based on login and role. A department manager can review team capacity, while a project lead sees the assignments for their own project.
Many teams begin with a spreadsheet listing projects, people, planned hours, and leave dates, but you do not need that spreadsheet to get started. Softr Databases is built into the platform, so you can create the tables and relationships for teams, skills, allocations, and availability directly in Softr. If your planning data already lives elsewhere, you can connect Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, and the REST API connector covers other sources. Either way, you decide how resource records are structured and how each planning view displays them.
Softr Databases is the recommended starting point for a capacity planning tool. It is a native relational source built for business apps, so project allocations, team records, and availability data run with high performance and can trigger automations instantly without a third-party API in the way. Softr also connects to 21+ external sources, including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery. You can use several sources in one app, such as combining a Google Sheets forecast with Airtable project data. Most supported sources offer real-time two-way sync, so updates to staffing records can appear in planning views without manual exports.
Resource managers can control the full layout, navigation, and content of the planning app. For example, a project lead may view project assignments and request additional capacity, but not edit employee cost rates or another department's availability. A department manager can edit team allocations and review utilization for their own staff, while finance may receive access to approved staffing data only. Permissions can be set with precise view and edit rights, and views can filter records by the logged-in user. Before publishing, the built-in preview lets you open the app as each user group, so you can verify who sees each project, team, and allocation without creating test accounts.
Yes. Apply your organization’s logo, brand colors, fonts, and custom domain, then remove Softr branding. That gives resource managers, project leads, and department heads a planning workspace that matches the rest of your internal operations, rather than an unfamiliar third-party interface.
You can adjust colors, fonts, spacing, page structure, and the blocks each user sees after login. A capacity planning workspace might use:
- **Table:** Compare project demand, planned hours, availability, and utilization by week.
- **List or Card:** Show staffing requests, open roles, or projects awaiting resource decisions.
- **Detail View:** Give a project lead the full allocation history, required skills, and assigned consultants.
- **Forms:** Let department managers submit changes to team availability or request additional capacity.
- **Charts:** Display utilization trends, workload by skill, and gaps between forecast demand and available hours.
- **Calendar:** Map leave dates, milestones, and scheduled assignments across the planning period.
You choose where each block sits and which records it exposes. The visual builder keeps every part editable as your resource planning process changes.
Capacity plans often contain sensitive records such as employee availability, billable rates, project assignments, and upcoming staffing needs. Softr encrypts data in transit with TLS and at rest on secure infrastructure, while role-based permissions, visibility rules, global restrictions, and users managed in your data source control access. With Softr Databases, resource records sit in Softr's secure environment, hosted in Europe in Germany, and the database is SOC 2 Type II compliant. If you connect an external source, Softr stores nothing there and displays the live project and allocation data according to your access settings. Authentication, access control, and monitoring follow industry best practices, so department managers can work with staffing information without exposing every personnel record to every project lead.
It can be production-ready for real resource managers, project leads, and department heads working with live assignments, availability, and staffing requests. Many AI tools generate fragile custom code that becomes difficult to maintain or secure when the planning workflow changes. Softr builds on a stable business-grade foundation, with authentication, secure hosting, and granular permissions handled natively. That addresses the Day Two problem, so teams can move from an initial capacity view to a working operational app without rebuilding its core security. Softr's foundation is used by over 1 million builders, giving the platform a substantial base for real business software rather than a throwaway forecast prototype.
Pure vibe coding tools generate raw code that can leave resource permissions, staffing logic, and maintenance for your team to solve. Traditional no-code tools avoid code but often require hours of manual configuration before a project allocation workflow is usable. Softr takes the hybrid route: describe the capacity model in plain language, generate the database, app, and logic in minutes, then refine project views and utilization dashboards with visual controls. Authentication, roles, permissions, and hosting are already part of the business-grade foundation, helping non-technical teams move from a planning concept to production. Softr apps are also agent-ready. A logged-in user can operate the app through an AI assistant over MCP, but only within the project records and actions their existing user group allows, so there is no second permission model to build or audit.
A useful first automation is routing a new staffing request to the resource manager when a project lead submits a form. Softr Workflows can run tasks inside the app when a record changes or a button is clicked, such as updating an allocation status after capacity is approved. Softr also syncs with tools such as Stripe and Intercom, while REST API connections and webhooks cover advanced cases. That lets you send approved project assignments to another system, trigger actions from user decisions, or display availability data from an external source. The workflow can be configured without code.
Describe capacity requests and allocation rules, then launch a working resource management app without code.