Build your own expense approval system
Route submissions, track reimbursements, and archive receipts in an AI-powered system built with AI to fit your finance team's workflow.
Build exactly what your team needs
Customize your expense approval system with the exact steps and views your team needs. Add features as processes evolve—no code needed.
Expense submission form
Automated approval routing
Real-time reimbursement tracking
AI spending analytics
Budget limit alerts
Digital receipt archiving
Unify your spending data in real time
Connect spreadsheets, CRMs, and finance logs with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business spend.
Custom access for every team. Built-in security.
Give each teammate the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Advanced permissions
Give different employees, managers, and directors tailored access and dashboards, so each role sees just the reimbursement requests they need.
User groups
Give different employees, managers, and directors tailored access and dashboards, so each role sees just the reimbursement requests they need.
Automations
Streamline your finance processes with Softr Workflows. Trigger native notifications or status changes automatically when an expense is submitted or approved.
Works on any device
Submit reports or approve spending on the go. Employees can snap photos of receipts and upload them via their mobile device through your custom tool.
Easy, secure logins
Use Google, email, or SSO logins to give your team fast, secure access to the approval system—no IT tickets needed for onboarding.
Security
Keep financial records and sensitive employee data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level.
Why Softr vs other software
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Easy, fast setup
Build your expense approval system in minutes with AI—no manual configuration or manual setup needed.
Consolidate your stack
Add features like budget alerts, analytics, or receipt archives as your workflows evolve—no rebuild needed.
Flexible as you grow
Start with expense tracking, then add company dashboards, request forms, or internal tools—all in one place.
Generate a custom expense approval system in minutes
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
The go-to platform for business operations
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.
Minerva Network increased athlete registrations by 50% with a custom CRM and portal
Celonis built a GTM knowledge base for 1,500+ team members
Urban's Group increased productivity by 25% with a custom ERP system
Frequently asked questions
Launch your expense approval system today
Describe what you need. Softr's AI builds your custom internal tool in minutes.