Centralize feedback, track milestones, and share files in an AI-powered portal built with AI that you customize to fit your workflow.




Customize a project review portal that looks sleek out of the box. Add only the features you need, and iterate as your team's workflows evolve.






Connect spreadsheets, CRMs, and project trackers with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your feedback loops.
Give each user the right views and access in a fully branded portal. Set up secure logins, user groups, and permissions in minutes.
Softr apps are mobile-ready by default. Stakeholders can review assets and provide feedback on the go using a downloadable PWA.
Softr apps are mobile-ready by default. Stakeholders can review assets and provide feedback on the go using a downloadable PWA.
Build native automations to handle review notifications, milestone status updates, and approval syncs automatically whenever records change.
Provide separate logins for clients and project managers. Create personalized dashboards for each user to track their specific tasks.
Apply rules for different user roles. Customize who can view specific assets, edit comments, or approve project milestones.
Protect sensitive project information from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your project review portal in minutes with AI—no manual setup or complex configuration needed.

Add features like milestone tracking, file sharing, or feedback forms as your processes evolve—no rebuild needed.

Start with a portal, then add team dashboards, forms, or project planners—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A project review portal is a secure space where stakeholders and clients can log in to view project milestones, provide feedback on deliverables, and approve assets. It keeps all feedback loops and version history in one place, so you don't have to rely on fragmented email chains or confusing spreadsheets. This makes it easier for project managers to stay organized and provide a transparent, professional experience for every stakeholder.
Softr is the first AI-native platform for building business software. It makes it easy to build a project review portal that fits your specific approval workflows. You can describe your project stages to the AI Co-Builder to instantly generate your database, review pages, and feedback logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a project management template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, HubSpot, and more. You have full control to adjust the layout visually, decide which stakeholders see which project files, and brand it to match your agency. It's quick to get up and running, simple to update, and flexible enough to grow as your portfolio expands.
You can include a wide range of features in your project review portal, depending on what your sign-off process looks like. A great project review app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let stakeholders query project details conversationally, or set up Database AI Agents to automatically summarize long project status reports or categorize client feedback.
- Vibe Coding Blocks – Build custom UI elements—like a high-fidelity media player or an interactive feedback canvas—using the AI Code block to "vibe code" exactly what your reviewers need.
- Softr Workflows – Build native automations (like an automatic Slack notification to the team when a client hits 'Approve') that trigger whenever a review record is updated.
- User Portals & Logins – Securely manage access so each client only sees their specific project files and sensitive budget information.
- Forms & Data Collection – Capture feedback with custom forms, annotated file uploads, and specific change-request logic.
- Dashboards & Charts – Visualize project progress and approval bottlenecks with real-time charts and completion summaries.
- Lists & Advanced Filtering – Display and manage your deliverables with searchable tables, kanban boards for stages, and detailed asset views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored component with AI. And if your review stages change, it's easy to update the portal later.
Vibe coding is all about moving fast and using AI to build exactly what you need. You can "vibe code" a project review portal in Softr by simply describing your approval stages and deliverable types to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like authentication for reviewers, database logic for project files, and security—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code. You describe the workflow, Softr builds the portal, and it’s ready for your clients to start reviewing instantly.
Yes. You can manage multiple clients or internal project teams in a single portal. Each user only sees the specific deliverables, comments, and milestones assigned to them, based on their login and role. This is useful for agencies or project offices working with multiple external stakeholders who must not see each other's proprietary information.
Yes, you can. You don't need to bring your project data from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with any review application you build.
But if you already have project data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those too. You can also use the REST API connector to bring in data from tools like Jira or Asana. Either way, you have full control over how your project records are structured and displayed in your portal.
Softr Databases is the recommended native, relational data source for Softr. It is built explicitly for business apps, offering the highest performance for large asset lists, instant automation triggers for status changes, and a lightning-fast experience because the data is native to the platform.
If you already have your project milestones elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, BigQuery, and more. You can even integrate multiple data sources into the same app—so your portal could pull in file links from Softr Databases and client CRM data from HubSpot at once. Most sources support real-time, two-way sync, so feedback left in the portal stays in sync with your backend automatically.
Yes, Softr gives you full control over how stakeholders experience your project review portal. You can customize the layout, navigation, and content to match your project's branding. Each page or block can be shown or hidden based on who's logged in, so every reviewer sees only the specific phase of the project relevant to them.
You can also set up different user roles, such as Project Manager, Client Reviewer, or Creative Lead—and define exactly what each role can view or edit. For example, clients can view files and leave comments, while internal managers can change project statuses or update deadlines. You can also create personalized views by filtering records based on the logged-in user.
This level of customization is especially useful when you're managing dozens of active projects in the same app. It helps keep the review experience clean, secure, and focused on moving the project forward.
Yes, you can fully white-label your project review portal in Softr. You can use your own logo, brand colors, custom fonts, and a custom domain to make the portal feel like a high-end, proprietary extension of your agency. You can also remove all Softr branding, so your clients only see your company's professional identity throughout their entire feedback journey.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your project review portal. You can adjust colors, fonts, spacing, and page structure to match your brand style guide. You can also choose how each page is laid out, decide which blocks go where, and set what different users see when they log in.
To display your project data, you can add different types of blocks depending on what you need:
- Table blocks – to show structured data like project milestones or budget logs
- List or Card blocks – to highlight visual deliverables like design mocks or video assets
- Detail View – to show one record at a time, like a deep dive into a specific project brief
- Forms – for collecting structured feedback and change requests
- Charts – to show project progress percentages and Burndown charts
- Calendar blocks – to display upcoming deadlines and review cycles
If your project management process changes later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All project data is encrypted in transit (TLS) and at rest, and your review portals are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see sensitive deliverables. You can set up role-based permissions, manage reviewers directly within your data source, set visibility rules for draft documents, and apply global restrictions to protect confidential assets across your entire app.
For apps using Softr Databases, your project data is stored in Softr's secure environment, with all data hosted in Europe (Germany) and SOC 2 Type II compliance. For apps connected to external data sources like Airtable or SQL, Softr doesn't store your sensitive files—it just displays them in real time based on your access settings. You're always in control of your data and who can view or approve it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your project information safe.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code that is hard for a project manager to maintain—Softr builds your project review portal on top of a stable, business-grade foundation.
We handle the "boring 80%" (like reviewer login, secure file hosting, and granular visibility roles) natively, so you don't have to. This solves the "Day Two" problem of AI: you get the speed of instant generation without the headache of managing raw, unreliable code. Your portal is secure, scalable, and ready for your team or clients to use for active project sign-offs from day one.
Softr is the first AI-native platform for building business software. Unlike pure "vibe coding" tools that generate fragile code, or traditional project tools like Trello that offer limited customization, Softr's AI Co-Builder creates bespoke portals on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your project database and review logic in minutes, then use visual controls to perfect the client-facing UI. You get the speed of AI with the reliability of business-grade infrastructure (enterprise-level auth and roles) already built-in. It's designed for operations teams who want to move from a basic spreadsheet to a professional review portal on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your project review portal to the rest of your stack. You can automate tasks using Softr Workflows—such as moving a task in Jira when a client clicks 'Approved'—or sync with tools like Stripe for project billing and Intercom for live support. Softr also supports REST API and webhooks for more complex automation.
Whether you need to push project status updates to another system, trigger Slack notifications based on client feedback, or pull in asset data from other tools, you can build it into your portal without writing code.
Describe your workflow. Softr's AI builds your project review portal in minutes. Start for free.