Manage leave requests and track balances in an AI-powered portal built with AI that you customize to fit your team's HR workflow.




Customize an employee portal that looks sleek out of the box. Add only the features you need, like approval dashboards, and iterate as you grow.





Connect spreadsheets or HR systems with real-time sync—or manage requests in Softr Databases. Create a single source of truth for your employee records.
Give employees and managers the right views and access. Set up secure logins, user roles, and leave permissions in minutes.
Softr apps are mobile-ready. Employees can request time off on the go by turning your portal into a downloadable app in one click.
Softr apps are mobile-ready. Employees can request time off on the go by turning your portal into a downloadable app in one click.
Build native automations to handle instant approval notifications and data sync whenever a time off request status is changed.
Provide separate logins for employees and HR managers, creating personalized dashboards for approval workflows and balance tracking.
Apply rules for different roles. Customize who can view the team calendar and who can approve requests at a granular level.
Protect sensitive employee leave and medical information. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your employee time off request tool in minutes with AI. No complex configuration or code needed.

Add features like a shared calendar or balance tracking as your team grows—without needing to start from scratch.

Start with time off tracking, then add company wikis or directory tools—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




An employee time off request tool is a secure digital space where your team members can log in to submit leave requests, view their remaining vacation balance, and track approval status. It centralizes all scheduling data in one place, so managers don't have to chase down request emails or manual spreadsheets. This makes it easier to keep the company organized and provides a transparent, professional experience for both employees and HR departments.
Softr is the first AI-native platform for building business software, making it easy to create an employee time off request tool that fits your specific HR policies. You can describe your leave tracking needs to the AI Co-Builder to instantly generate your database, request submission pages, and approval logic—all fully connected and secure.
You don't need to code anything. You can start by generating with AI, using a pre-built HR template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, or your existing HRIS system. You have full control to adjust the layout visually, decide which managers can approve requests, and brand it to match your company's internal identity. It's quick to get up and running, simple to update, and flexible enough to scale as your team grows.
You can include a wide range of features in your employee time off request tool to streamline your leave management. A great app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let employees query their policy details conversationally, or set up Database AI Agents to automatically calculate pro-rated leave accruals based on hire dates.
- Vibe Coding Blocks – Build custom UI elements—like a dynamic vacation calendar view—using the AI Code block to "vibe code" the exact visual experience your team needs.
- Softr Workflows – Build native automations (like an instant Slack or email notification to a supervisor) that triggers whenever a new leave request is submitted or updated.
- User Portals & Logins – Securely manage access so each employee only sees their own personal holiday balance and history.
- Forms & Data Collection – Capture request details with custom forms including date pickers, reason dropdowns, and file uploads for doctor's notes.
- Dashboards & Charts – Visualize department-wide availability and quarterly leave trends with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage requests with searchable tables, approval queues, and detailed record views.
Everything is built using Softr's drag-and-drop blocks, and if your vacation policy changes, it's easy to update the logic later.
Vibe coding is all about moving fast and using AI to build exactly what your HR team needs. You can "vibe code" an employee time off request tool in Softr by simply describing your leave approval workflow to the AI Co-Builder. Softr then generates a production-ready portal on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like employee authentication, relational database logic, and permission levels—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code or broken scripts. You describe the workflow, Softr builds it, and it’s ready for your team to start booking time off instantly.
Yes. You can manage multiple departments or regional teams in a single tool. Each employee only sees the leave requests and balance data assigned to them, while department heads only see the requests for their specific direct reports based on their login and role. This is ideal for growing companies that need to balance privacy with centralized administrative oversight.
Yes, you can. You don't need to bring your employee roster from another system to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and allows you to store names, email addresses, and leave balances directly within your application.
But if you already have employee records in tools like Airtable, Google Sheets, HubSpot, or SQL, you can connect those too. You can also use the REST API connector to bring in data from your payroll provider. Either way, you have full control over how your time-off data is structured and displayed in your portal.
Softr Databases is the recommended native, relational data source for your employee portal. It is built explicitly for business apps, offering the highest performance for real-time balance updates and instant automation triggers when a request is approved.
If you already have your staff data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable for project management, Google Sheets for simple tracking, or BigQuery for historical analysis. You can even integrate multiple data sources into the same app—so your portal could pull employee profiles from Softr Databases and sync holiday dates to a Google Calendar simultaneously. Most sources support real-time, two-way sync, ensuring your attendance records are always accurate.
Yes, Softr gives you full control over how employees and managers interact with the time off tool. You can customize the layout, navigation, and calendar views to match your internal branding. Each page or block can be shown or hidden based on who's logged in, so an individual contributor only sees their own requests while an HR manager sees the full company calendar.
You can also set up different user roles, such as 'Employee,' 'Manager,' or 'HR Admin,' and define exactly what each role can view or edit. For example, employees can submit requests, managers can click 'Approve' or 'Deny' on their team’s view, and HR Admins can adjust the total yearly balance for everyone. This level of customization ensures a clean, secure, and tailored experience that follows your company’s hierarchy.
Yes, you can fully white-label your employee portal in Softr. You can use your company logo, brand colors, fonts, and a custom subdomain (e.g., portal.yourcompany.com) to make the tool feel like a professional, internal resource. You can also remove all Softr branding so your staff experiences a seamless piece of company software throughout their request process.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your portal. You can adjust colors, fonts, and page structure to match your company's brand guidelines. You can choose how the request history is laid out and set what managers see versus what staff see.
To display your time-off data, you can add different types of blocks:
- Table blocks – to show structured logs of every request and its status.
- List or Card blocks – to highlight remaining balance summaries or upcoming birthdays.
- Detail View – to show the specific details of a single request, including manager comments.
- Forms – for submitting new leave requests.
- Charts – to show team availability or monthly leave distribution.
- Calendar blocks – to display approved absences in a visual monthly view.
If your HR policies or design preferences change later, it's easy to make updates right in the visual builder.
Softr is built with security in mind, which is critical for sensitive HR information. All data is encrypted in transit and at rest, and your portal is hosted on secure, reliable infrastructure. You have full control over data visibility; you can apply global restrictions to ensure that an employee can never see a colleague's private reason for medical leave.
For apps using Softr Databases, your data is stored in a secure environment with SOC 2 Type II compliance and hosting in Germany. For apps connected to external sources like Airtable or SQL, Softr doesn't store your data permanently—it just displays it in real time based on your specific access settings. Softr follows industry best practices for authentication and access control to keep your personnel records safe.
It is fully production-ready. Unlike many AI tools that just "vibe code" fragile scripts that are difficult to maintain, Softr builds your employee time off request tool on top of a stable, business-grade foundation.
We handle the "boring 80%"—like secure logins, encrypted data storage, and role-based access—natively. This solves the reliability issues of pure AI generation; you get the benefit of instant creation without the maintenance burden of raw code. Your tool is secure, scalable, and ready for your entire company to use for real leave management from day one.
Softr is the first AI-native platform for building business software. Unlike traditional no-code tools that require hours of manual configuration or "vibe coding" tools that generate unmanageable code, Softr's AI Co-Builder creates apps on top of a secure, production-ready foundation.
What sets us apart is the hybrid advantage for HR teams: you can use AI to generate your request database and approval workflow in minutes, then use visual controls for precise branding. You get the speed of AI with the reliability of built-in business-grade infrastructure like granular permissions and SOC 2 security. It's designed for HR managers and operations teams who want to move from idea to an active company tool on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your time off tool to the rest of your tech stack. You can automate tasks using Softr Workflows—such as deducting a day from an employee's balance once a manager hits 'Approve'—or sync with tools like Google Calendar to show absences. Softr also supports webhooks and Zapier for more advanced workflows.
Whether you need to notify payroll through a spreadsheet, trigger a message in Microsoft Teams, or sync with an external HRIS, you can build it into your employee portal without writing a single line of code.
Describe what you need. Softr's AI builds your custom HR portal in minutes.