Manage leave requests, track balances, and view team calendars in an AI-powered portal built with AI that you customize for your team.




Customize your vacation and sick time tracker with specific leave types and approval steps. Add only the views and tools your HR process needs.





Connect spreadsheets, payroll data, and employee lists with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give employees and managers the right views and access in a branded portal. Set up secure logins, user groups, and leave permissions in minutes.
Softr apps are mobile-ready by default. Allow staff to request time off from their phones using a downloadable PWA—no extra design needed.
Softr apps are mobile-ready by default. Allow staff to request time off from their phones using a downloadable PWA—no extra design needed.
Build native automations with Softr Workflows to handle manager notifications and balance updates automatically whenever leave is requested.
Provide separate logins for employees and HR managers, so each group sees the specific request forms or approval tools they need.
Apply rules for different teams. Customize who can approve requests and who can view the team attendance calendar at a granular level.
Protect sensitive employee leave and health information from threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your vacation and sick time tracker in minutes with AI—no manual setup or complex spreadsheets needed.

Add features like accrual rules, holiday calendars, or manager approvals as your HR needs evolve—no rebuild needed.

Start with a leave tracker, then add employee directories or benefit portals—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A vacation and sick time tracker is a secure employee portal where your staff can log in to check their accrued leave balances, submit time-off requests, and view company holidays. It centralizes all absence management in one place, so HR managers and department heads don't have to rely on messy email threads or outdated spreadsheets. This makes it easier to track workforce availability and provide a transparent, self-service experience for your team.
Softr is the first AI-native platform for building business software, making it the ideal choice for creating a vacation and sick time tracker tailored to your company's specific leave policies. You can describe your accrual rules and approval chains to the AI Co-Builder to instantly generate your database, leave-request pages, and management logic—all pre-connected and secure.
You don't need to code anything. You can start by generating with AI, using a HR template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect your existing employee directory from tools like Airtable, Google Sheets, or HubSpot. You have full control to adjust the request forms visually, decide which managers can approve leave, and brand the portal to match your company identity. It's fast to launch, simple to update as your headcount grows, and flexible enough to handle complex PTO cycles.
You can include a variety of HR-centric features in your vacation and sick time tracker to streamline your operations. A professional employee portal usually combines functional blocks with AI-driven capabilities:
- AI-Powered Intelligence – Use Ask AI to let employees query their remaining balance conversationally, or set up Database AI Agents to automatically flag unusual absence patterns or calculate pro-rated leave.
- Vibe Coding Blocks – Build custom visual elements—like a dynamic team availability heat map—using the AI Code block to "vibe code" exactly what your HR team needs.
- Softr Workflows – Build native automations (like an instant Slack notification to a manager when a new sick day is logged) that trigger whenever a request status changes.
- User Portals & Logins – Securely manage access so employees only see their personal leave history while HR admins can see company-wide reports.
- Forms & Data Collection – Capture sick notes and vacation requests with custom forms featuring file uploads for doctor certificates and date-range logic.
- Dashboards & Charts – Visualize department-wide PTO trends and remaining accrual liabilities with real-time charts.
- Lists & Advanced Filtering – Display leave history via searchable tables or view upcoming absences on a centralized team calendar.
Everything is built using Softr's drag-and-drop system. If your leave policy evolves, you can easily use the Vibe Coding block to add custom logic without calling a developer.
Vibe coding allowing you to build a sophisticated HR tool by simply describing it. You can "vibe code" your vacation and sick time tracker by telling the AI Co-Builder exactly how your approval workflow should function. Softr then generates a production-ready employee portal on a secure foundation.
While other tools might give you raw code that breaks when a user uploads a sick note, Softr handles the heavy lifting—like user authentication, database security, and role-based permissions—natively. This means you get the benefits of custom software without the manual maintenance of raw code. You describe your PTO policy, Softr builds the tracker, and your employees can start booking time off immediately.
Yes. You can manage multiple departments or regional teams within a single tracker. Using Softr's conditional logic, each employee only sees their own leave balance and personal requests, while department managers see the calendars for their specific direct reports only. This is perfect for growing companies where you need to partition data between different business units.
Yes, you can. You don't need an existing HRIS to start tracking leave with Softr. If you're starting fresh, you can use Softr Databases, which is built into the platform. You can define your employee records, leave types, and accrual rates directly within Softr to power your application.
However, if you already store staff information in Airtable, Google Sheets, HubSpot, or even a SQL database, you can connect those as well. You can even use the REST API to bridge data from other payroll systems. You have total control over how your vacation and sick time data is structured.
Softr Databases is the recommended native data source for your tracker. It provides the highest performance and instant triggers for leave approval workflows because the data lives where the app does.
If your employee records are elsewhere, Softr connects to over 17 external sources including Airtable, Google Sheets, SmartSuite, and BigQuery. You can even combine sources—for example, pulling employee names from HubSpot while storing secret sick leave records in Softr Databases. Most sources support real-time, two-way sync, so when a manager approves a vacation in the app, your source data updates instantly.
Yes, Softr gives you granular control over the employee experience. You can customize the layout and navigation so that the request process is intuitive. Each block, such as the 'Submit Request' form or the 'Balance Table,' can be hidden or shown based on the logged-in user's role.
You can set up roles like Employee, Manager, and HR Admin. For example, an employee can only see their own sick time usage, while a manager can see a list of pending requests for their team, and HR Admins can manage the entire company's settings. You can also filter the dashboard views so that users only see the data relevant to their specific pay grade or location.
This customization ensures sensitive health-related data (like sick leave reasons) remains private while keeping the workflow efficient for everyone involved.
Yes, you can fully white-label your employee portal in Softr. You can incorporate your company logo, brand colors, and corporate fonts, and host the portal on your own custom domain (e.g., pto.yourcompany.com). You can also remove all Softr branding to ensure that when employees log in to check their vacation days, they see a professional tool that feels like an official internal system.
Yes, you can. Softr provides total flexibility over the design and layout of your portal. You can adjust the visual theme to fit your brand guidelines and organize the page structure to prioritize the most important HR tasks.
To build your specific tracking views, you can use various blocks:
- Table blocks – to show a history of all approved leave and used sick days.
- List or Card blocks – to display upcoming company-wide public holidays.
- Detail View – to allow an employee to see a breakdown of their specific accrual calculations.
- Forms – for submitting new vacation or emergency leave requests.
- Charts – to show managers how much of their team's budget is being used.
- Calendar blocks – to visualize when team members are out of the office.
Updates are simple: if you need to add a 'Working from Home' category later, you can just drag in a new form field or update the database instantly.
Softr is built with enterprise-grade security to protect sensitive personnel files. All data is encrypted in transit and at rest. You have full control over visibility; for a vacation and sick time tracker, you can implement strict role-based permissions to ensure employees cannot see each other's medical reasons for leave.
If you use Softr Databases, your data is stored in a secure environment in Germany with SOC 2 Type II compliance. If you use external sources like Google Sheets or Airtable, Softr acts as a secure interface that displays data in real time based on your defined permissions without storing the records permanently. Softr leverages industry-leading authentication and platform monitoring to keep your staff information safe.
It is fully production-ready. While other AI tools might produce a 'vibe coded' prototype that lacks security, Softr builds your tracker on top of a redundant, business-grade foundation.
We handle the critical 'Day Two' requirements—like employee logins, secure hosting, and complex data permissions—natively. You get the speed of an AI-generated tool without the risk associated with unmanaged code. Your vacation and sick time tracker will be secure, scalable, and ready for your entire company to use on day one.
Softr is the first AI-native platform for business software. Traditional no-code tools often require months of manual configuration to get complex logic like PTO accruals right. Softr's AI Co-Builder allows you to generate the core database and request logic in minutes.
The difference is our hybrid approach: you get the speed of AI generation with the reliability of built-in business infrastructure (authentication, roles, and hosting). It’s designed for HR managers and operations teams who need a professional, secure portal today, rather than spending weeks coding it from scratch.
Yes. Softr supports robust native workflows and integrations to connect your leave tracker to your existing stack. You can automate tasks like sending a confirmation email when a vacation is approved or syncing sick days with your payroll provider using Softr Workflows.
You can also integrate with Slack to notify teams of absences, or use Zapier and Make to connect with thousands of other apps. Whether you need to push data to a Google Calendar or trigger a gift-sending service for a work anniversary, you can automate it all without writing code.
Describe your leave policy. Softr's AI builds a custom tracker for your team in minutes.