Manage requests and monitor entries in an AI-powered facility access app built with AI to fit your team's security workflows.




Customize your facility access app with the exact steps and views your team needs. Add features as processes evolve—no code needed.






Connect spreadsheets, CRMs, and security logs with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your facility's security.
Give each teammate the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give security guards, facility managers, and employees tailored dashboards, so each role sees just the logs and forms they need.
Give security guards, facility managers, and employees tailored dashboards, so each role sees just the logs and forms they need.
Streamline your facility processes with Softr Workflows. Trigger native notifications for new entry requests or security status changes.
Check access logs and approve requests on the go. All facility tools are mobile-ready out of the box for security personnel.
Use Google, email, or SSO logins to give your team fast, secure access to the app—no IT support tickets needed.
Keep entry data and visitor logs safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level of your app.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your facility access app in minutes with AI—no manual configuration or manual setup needed.

Add features like guest scheduling, badge tracking, or visitor logs as your needs evolve—no rebuild needed.

Start with access logs, then add maintenance dashboards or safety forms—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A facility access app is a secure internal tool where your employees, contractors, and site managers can manage entry permissions, keycard requests, and site arrival schedules. It keeps all security protocols and logbooks in one central place, so you don't have to rely on manual check-in sheets or fragmented email threads. This makes it easier to stay organized and provide a safer, more efficient experience for everyone entering your physical locations.
Softr is the first AI-native platform for building business software. It makes it easy to build a facility access app that fits the specific security requirements of your workspace. You can describe your entry protocols to the AI Co-Builder to instantly generate your database of authorized personnel, access request pages, and approval logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, or your existing employee directory. You have full control to adjust the layout visually, decide which security tiers see what data, and brand it to match your corporate identity. It's quick to get up and running, simple to update, and flexible enough to grow with your facility's expansion.
You can include a wide range of features in your facility access app, depending on what your security workflow looks like. A great facility access app usually mixes classic entry management blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let security managers query visitor logs conversationally, or set up Database AI Agents to summarize daily entry trends or check for credential expiration.
- Vibe Coding Blocks – Build complex, custom UI elements—like a dynamic floor plan map or QR code generator—using the AI Code block to "vibe code" exactly what you need.
- Softr Workflows – Build native automations (like an instant notification to a host when a visitor arrives) that trigger alerts or sync data whenever a request is approved.
- User Portals & Logins – Securely manage access so contractors only see their assigned work zones while guards maintain a full view of the premises.
- Forms & Data Collection – Capture details with custom visitor check-in forms, photo uploads for IDs, and safety briefing acknowledgments.
- Dashboards & Charts – Visualize your facility occupancy and entry peaks with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your staff with searchable tables, badge status boards, and detailed entry history views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code.
Vibe coding is all about moving fast and using AI to build exactly what you need. You can "vibe code" a facility access app in Softr by simply describing your requirements—like needing a specific layout for security guards to scan IDs—to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like authentication, database logic, and site security permissions—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code. You describe your access workflow, Softr builds it, and it’s ready for your security team to use across your sites instantly.
Yes. You can manage multiple buildings, zones, or security teams in a single facility access app. Each user only sees the schedules and entry logs assigned to their specific location or department, based on their login and role. This is perfect for facility managers overseeing a portfolio of properties or large corporate campuses with multiple entry points.
Yes, you can. You don't need to bring your personnel data from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and allows you to build out your master list of authorized employees and facility assets immediately.
But if you already have data in tools like Airtable, Google Sheets, or your IT department's SQL database, you can connect those too. You can also use the REST API connector to bring in data from third-party badge systems. Either way, you have full control over how your facility data is structured and displayed in your entry portal.
Softr Databases is the recommended native, relational data source for your facility access app. It is built explicitly for business apps, offering the high performance needed for fast check-ins, instant automation triggers for alerts, and a lightning-fast experience because the data is native to the platform.
If you already have your staff or visitor data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, or SQL. You can even integrate multiple data sources into the same app—so your app could pull employee records from Softr Databases and visitor requests from a Google Sheet at once. This ensures your security logs stay synced automatically across all platforms.
Yes, Softr gives you full control over how employees and visitors experience your facility access app. You can customize the layout, navigation, and content to match your facility's safety protocols. Each page or block can be shown or hidden based on clearance levels, so a janitorial contractor only sees the zones they are authorized to enter.
You can also set up different user roles, such as Security Lead, Front Desk, or Regular Employee—and define exactly what each role can view or edit. For example, employees can only submit their own access requests, while site admins can manage all entry logs. This level of customization is essential for maintaining strict security standards while keeping the app interface clean and tailored for every user.
Yes, you can fully white-label your facility access app in Softr. You can use your own logo, site-specific colors, fonts, and a custom domain to make the app feel like an official part of your company's internal infrastructure. You can also remove all Softr branding, ensuring that your employees and external vendors see only your organization's professional identity throughout the check-in process.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your facility access app. You can adjust colors, fonts, and page structure to match your corporate brand. You can also choose how each dashboard is laid out, decide which security blocks go where, and set what guards see on their mobile tablets vs. what admins see on their desktops.
To display your facility data, you can add different types of blocks:
- Table blocks – to show entry logs, badge numbers, or maintenance schedules.
- List or Card blocks – to highlight staff profiles or authorized contractor photos.
- Detail View – to show a single entry request or visitor profile in depth.
- Forms – for visitor self-registration or safety checklists.
- Charts – to show facility capacity or peak entry times.
- Calendar blocks – to display scheduled site visits or deliveries.
If your security or site design needs change, it's easy to make updates right in the visual builder.
Softr is built with enterprise-grade security in mind. All facility data is encrypted in transit and at rest, ensuring that sensitive personnel and entry logs are protected. Softr apps give you full control over who can see specific data; you can set up role-based permissions, manage users directly within your database, and apply global restrictions to protect sensitive area codes or health screenings across your entire app.
For apps using Softr Databases, your data is stored in a secure environment with SOC 2 Type II compliance. For apps connected to your own data sources like SQL or Airtable, Softr doesn't store your sensitive personnel data—it just displays it in real time based on your specific access settings. You are always in control of your facility's information and who has the right to view or edit it.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile code that is hard to maintain for a secure site—Softr builds your facility access app on top of a stable, business-grade foundation.
We handle the "boring 80%" (like secure login, hosting, and granular user roles) natively, so you don't have to worry about site security failing. This solves the "Day Two" problem of AI: you get the speed of instant generation without the headache of managing raw, unreliable code. Your app is secure, scalable, and ready for your security team to use at the front gate from day one.
Softr is the first AI-native platform for building business software. Unlike simple form builders or traditional no-code tools that require hours of manual configuration, Softr's AI Co-Builder creates your facility access app on top of a secure, production-ready foundation designed for internal business use.
What sets it apart is the hybrid advantage: you can use AI to generate your unauthorized visitor tracking database and app logic in minutes, then use visual controls to fine-tune the interface. You get the speed of AI with the reliability of business-grade infrastructure (including authentication and role-based permissions) already built-in. It's designed for operations managers who need to move from a manual logbook to a professional digital system today.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your facility access app to the rest of your security stack. You can automate tasks using Softr Workflows—like triggering a Slack alert when a high-priority guest checks in—or sync with tools like Stripe for vendor payments or Intercom for visitor support. Softr also supports REST API and webhooks for more advanced security workflows.
Whether you need to send entry logs to a separate archiving system or display data from your employee directory, you can build it into your app without writing any code.
Describe what you need. Softr's AI builds it in minutes. Get started free—no setup time, no developer needed.