Track repairs, manage technicians, and view costs in an AI-powered system built with AI to fit your restaurant's unique field workflows.




Set up custom views for managers and techs. Add blocks like repair forms, asset logs, and cost trackers—only when needed. No code required.





Connect equipment logs, repair orders, and vendor lists with real-time sync—or manage everything in Softr Databases. Create one source of truth for your restaurant's assets.
Let kitchen staff, maintenance techs, and managers log in to a fully branded portal. Set up permissions and personalized access in minutes—no code needed.
Automate your restaurant operations with Softr Workflows for technician dispatching, urgency alerts, and status updates that trigger instantly.
Automate your restaurant operations with Softr Workflows for technician dispatching, urgency alerts, and status updates that trigger instantly.
Assign roles for restaurant managers, field techs, or owners—each gets access to the specific equipment logs and repair data they need.
Control who can view, sign off on, or assign work orders—down to specific kitchen equipment or store location levels.
Keep vendor contracts and maintenance cost data safe. Softr is fully compliant with SOC2 and GDPR regulations for your peace of mind.
Capture repair details, safety inspections, or asset photos using flexible form blocks tailored to specific restaurant equipment tasks.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your restaurant maintenance software in minutes with AI—no manual setup or complex coding needed.

Add features like reactive repair logs, asset summaries, or preventative scheduling as your kitchen needs evolve.

Start with repair logs, then add vendor portals, manager dashboards, or supply forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Restaurant maintenance software is a secure digital hub where restaurant managers and owners can log in to track equipment repairs, schedule preventative maintenance, and manage work orders. It centralizes all facility requests in one place, eliminating the need for scattered emails or chaotic group chats. This makes it easier for staff to report issues like broken ovens or leaking sinks, ensuring your kitchen stays operational and your team remains organized.
Softr is the first AI-native platform for building business software, making it uniquely effective for creating restaurant maintenance software that fits your specific kitchen and facility needs. You can describe your maintenance flow to the AI Co-Builder to instantly generate your database, service request pages, and approval logic—all fully connected and secure.
You don't need coding skills to manage your restaurant assets. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, or you can sync with existing tools like Airtable or Google Sheets. This gives you full control to adjust the layout visually, set vendor permissions, and brand the app to match your restaurant group’s identity.
You can build a wide range of features into your restaurant maintenance software to streamline facility management. A high-performing app usually combines standard functional blocks with AI intelligence:
- AI-Powered Intelligence – Use Ask AI to let managers query repair history conversationally, or set up Database AI Agents to automatically categorize maintenance requests by priority.
- Vibe Coding Blocks – Build custom UI elements—like an interactive floor plan showing equipment status—using the AI Code block to "vibe code" exactly what your facility manager needs.
- Softr Workflows – Create native automations, such as an automatic alert to a technician when a walk-in freezer temperature reaches a critical threshold or a work order is submitted.
- User Portals & Logins – Securely manage access so line cooks can submit tickets while general managers and external contractors see their specific task lists.
- Forms & Data Collection – Capture maintenance requests with photo uploads of broken equipment and conditional logic for different repair types.
- Dashboards & Charts – Visualize maintenance spend and track equipment downtime with real-time charts and cost summaries.
- Lists & Advanced Filtering – Manage your assets with searchable equipment logs, kanban boards for active work orders, and detailed repair history views.
Vibe coding is about moving fast and using AI to build exactly what your operations team needs. You can "vibe code" restaurant maintenance software in Softr by describing requirements like "a work order system for 10 restaurant locations with vendor assignment." Softr then generates a production-ready app on a secure foundation.
Unlike other tools that generate raw, fragile code, Softr handles the core logic—like secure vendor logins and equipment database structure—natively. This means you get the speed of vibe coding without the technical debt of managing custom code. You describe the maintenance workflow, Softr builds it, and your kitchen staff can start reporting issues immediately.
Yes. You can manage multiple restaurant locations or service teams in a single application. Each manager only sees the equipment and work orders for their specific branch, while external contractors only see the tickets assigned to them. This is ideal for restaurant groups or franchises working with various HVAC, plumbing, and electrical vendors across different territories.
Yes, you can. You don't need a pre-existing inventory list to start building your restaurant maintenance software. If you're starting fresh, you can use Softr Databases, which is built into the platform and allows you to build your equipment registry and maintenance logs directly within the app.
However, if you already track your assets in Airtable, Google Sheets, or Excel, you can connect those sources effortlessly. You can also use the REST API to pull data from POS systems or IoT sensors. Either way, you have total control over how your facility data is structured and displayed to your maintenance crew.
Softr Databases is the recommended native data source for restaurant maintenance software. It is built for internal business apps, offering the highest performance for real-time ticket tracking and a lightning-fast experience because the maintenance data lives on the platform.
If your data is stored elsewhere, Softr connects to 17+ external sources including Airtable, Google Sheets, SQL, and SmartSuite. You can even combine sources into one app—for example, pulling kitchen inventory from Softr Databases and contractor contact info from HubSpot. Most sources support real-time sync, so when a manager marks a fridge as "fixed," the status updates everywhere instantly.
Yes, Softr gives you total control over how your staff and contractors experience the maintenance portal. You can customize the dashboard and navigation to match your operational workflow. Each page or button can be hidden or shown based on the user's role, so a cook only sees the "New Request" button while a technician sees the "Complete Work Order" button.
You can set up roles like Kitchen Manager, Regional Director, or Plumber, defining exactly what each person can edit. For instance, managers can view all facility costs, while technicians only see their assigned work orders. This granular customization ensures your data remains secure and the interface stays clean for every user.
Yes, you can fully white-label your restaurant maintenance software in Softr. You can use your restaurant group’s logo, brand colors, and custom domain to make the software feel like a professional internal tool. You can also remove all Softr branding, ensuring that your staff and vendors only see your company's identity when they log in to check their tasks.
Yes, you can. Softr provides the flexibility to control the design of your maintenance hub to fit your high-traffic kitchen environment. You can adjust colors, fonts, and page structures to make them easy to read on mobile devices. You can choose which data blocks to use and decide what users see upon logging in.
To manage your maintenance data, you can add various blocks:
- Table blocks – for tracking a high volume of open work orders and repair history
- List or Card blocks – to display kitchen equipment with photos and status indicators
- Detail View – to see the full history of a specific asset, like an oven's repair log
- Forms – for staff to quickly submit maintenance requests from their phones
- Charts – to track monthly maintenance spend per location
- Calendar blocks – to schedule and display upcoming preventative maintenance dates
If your maintenance needs evolve, you can easily update the app in the visual builder.
Softr is built with enterprise-grade security. All facility data is encrypted in transit and at rest, hosted on reliable infrastructure. Your maintenance app gives you full control over data visibility through role-based permissions. You can manage users directly in your data source and apply rules to ensure sensitive financial data or vendor contracts are only seen by authorized personnel.
For apps using Softr Databases, data is stored in a secure environment in Europe with SOC 2 Type II compliance. For apps connected to external sources like Airtable or SQL, Softr displays your data in real-time without storing it locally. You are always in control of who can edit your equipment logs and work orders.
It is fully production-ready. Unlike AI tools that merely "vibe code" fragile scripts, Softr builds your restaurant maintenance software on a stable, scalable foundation. We handle the critical architectural elements—like secure user authentication, vendor permissions, and reliable hosting—natively.
This solves the common AI reliability problem; you get the speed of instant generation for your work order system without the risk of managing buggy code. Your software is secure and ready for your restaurant staff to start using for real facility management on day one.
Softr is the first AI-native platform specifically designed for building tailored business software. Unlike rigid off-the-shelf CMMS tools or pure coding platforms, Softr's AI Co-Builder creates custom restaurant maintenance apps on top of a secure foundation.
The hybrid advantage is key: use AI to generate your equipment database and request flow in minutes, then use visual tools to tweak it to your exact kitchen operations. You get the specialized features of a custom-built maintenance tool with the reliability and security of a professional-grade platform, making it perfect for teams that need to move from prototype to production immediately.
Yes. Softr supports powerful native workflows and integrations to connect your maintenance software with your entire tech stack. You can automate tasks like sending a Slack notification when a high-priority repair is requested or syncing repair costs with accounting tools. Softr also supports REST API and webhooks for advanced needs.
Whether you need to trigger a text message to a repairman or pull equipment warranty data from an external database, you can build these automations into your maintenance portal without writing any code.
Describe your workflow and Softr's AI builds it in minutes. Launch your maintenance system for free today.