Non-Profit Program Management Template

This free template from Softr helps you build a custom non-profit program management app, fast, with no coding required.

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Overview

This free template helps non-profit teams manage programs, participants, and enrollments from one organized app, so staff can replace scattered spreadsheets and manual tracking.

It includes a sample database to show how to structure program records, participant profiles, enrollment statuses, rosters, and participant history. You can also connect to any Softr-supported source like Airtable, Google Sheets, Notion, monday.com, HubSpot, and more.

Why use this non-profit program management template

Centralize program operations: Keep program details, dates, statuses, participant records, and enrollments in one easy-to-use workspace.

Track participant journeys: View every program a participant has joined and monitor enrollment status over time.

Give staff a secure way to manage data: Staff can sign in to update programs, add participants, and manage enrollments with controlled access.

Template features:

Program management
Create and update programs with names, dates, and status fields to keep your offerings organized.
Participant profiles
Store basic participant contact information in a centralized directory for easy staff access.
Enrollment tracking
Enroll participants into programs and update their enrollment status as they move through your process.
Program rosters
View a complete roster for each program so staff can quickly see who is participating.
Participant history
Review the programs each participant has joined to better understand engagement over time.
Staff sign-in
Give staff secure access to manage programs, participants, and enrollments from one app.
Centralized database
Keep program and participant records connected in a structured database that is easier to manage than spreadsheets.
Customizable workflows
Adapt fields, forms, pages, and statuses to match how your non-profit runs its programs.

Who is this non-profit program management template for?

This template is built for mission-driven teams that need a simple, secure way to organize programs and participant participation. It's a great fit for:

Community organizations: Track local programs, participant rosters, and enrollment status across services.

Education and youth programs: Manage classes, workshops, cohorts, and participant history in one place.

Health and social service non-profits: Keep program participation records organized for staff coordination and reporting.

Foundations and grant-funded initiatives: Monitor who is enrolled in each program and maintain clear records for internal reporting.

Volunteer-run organizations: Give staff or coordinators a simple system to manage program data without technical setup.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your non-profit program management template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your non-profit program management is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What is a non-profit program management app?
A non-profit program management app is a centralized tool that helps organizations track programs, participants, enrollments, rosters, and participant history. It replaces scattered spreadsheets and gives staff a single place to manage day-to-day program operations.
What can staff manage with this template?
Staff can sign in to create and manage programs, add participant contact details, enroll participants into programs, update enrollment status, view rosters, and review each participant's program history.
Can this template help track participant enrollment status?
Yes. Every enrollment record links a participant to a program and carries its own status: Requested, Enrolled, Waitlisted, Completed, or Cancelled. Staff can update the status as people move through your process.
Because enrollments sit in their own table, you can pull up a program's full roster or a participant's full enrollment history at any time, so nothing gets lost when someone's status changes.
How do I edit or customize this template?
Duplicate this template into your own Softr workspace, then prompt the AI Co-Builder to adapt it: add a new program status, change what shows on a participant profile, or apply a new theme to match your brand.
Prefer hands-on control? Use the visual drag-and-drop editor to adjust fields, pages, and permissions yourself. Either way, you start from the same duplicated template.
What data sources does this non-profit program management app integrate with?
Softr includes a native built-in Database and also connects to 17+ external data sources, including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, Supabase, ClickUp, and more.
You can also automate your program operations with native Softr Workflows, for example notifying a coordinator by email whenever a participant's enrollment status changes to Waitlisted, so no one waits too long to hear back.
Is Softr secure enough for managing non-profit participant data?
Softr supports granular roles and permissions, secure visibility at the page, block, or button level, SSO, European data hosting, and SOC 2 Type II compliance. It is trusted by 1 million+ builders and 7,000+ organizations, including Google, Netflix, and Stripe.