Donation Tracker Template

This free template from Softr helps you build a custom donation tracker, fast, no coding required.

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Overview

This free template helps charities and nonprofits build a donation tracker app to run fundraising campaigns, collect one-time donations, and manage donor records in one secure workspace.

It includes a sample database to show how to structure users, campaigns, and donations, and you can also connect to any Softr-supported source like Airtable, Google Sheets, Notion, monday.com, HubSpot, and more.

Why use this donation tracker template

Centralize fundraising operations: Manage campaigns, donor profiles, donation records, and payment references without scattered spreadsheets.

Give donors secure self-service access: Donors can browse active campaigns, make donations, and view only their own donation history.

Support staff workflows: Staff can create and update campaigns, review all donations, and filter records by campaign, donor, status, or date.

Template features:

Campaign directory
Let donors browse and search active fundraising campaigns from a clean, easy-to-use public listing.
Campaign detail pages
Show each campaign’s description, goal amount, amount raised, featured image, and fundraising timeline.
One-time donation form
Allow donors to submit a donation to a selected campaign with an amount, note, and payment reference.
Donor portal
Give donors a secure login where they can view their own past donations and donation statuses.
Staff campaign management
Staff can add, edit, archive, and update campaigns from a dedicated management dashboard.
Donation review dashboard
Staff can view all donation records and search or filter them by campaign, donor, date, or status.
Role-based access
Control what staff and donors can see or manage with separate permissions for each user role.
Receipt status tracking
Track donation status, payment references, donor messages, and whether receipts have been sent.

Who is this donation tracker template for?

This template is built for organizations that raise funds through campaigns and need a simple way to manage donors, donations, and campaign progress. It's a great fit for:

Charities and nonprofits: Run fundraising campaigns, track donation activity, and give supporters a clear way to contribute.

Community organizations: Manage local appeals, events, and donation drives with a secure donor portal.

Schools and education foundations: Organize scholarship funds, parent giving campaigns, and alumni donations in one place.

Religious organizations: Track giving campaigns, donor notes, and donation history with controlled staff access.

Small fundraising teams: Replace manual spreadsheets with an easy-to-customize app for campaigns and donations.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your donation tracker template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your donation tracker is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What is a donation tracker app?
A donation tracker app is a centralized system that helps organizations manage fundraising campaigns, donor profiles, donation records, payment references, and receipt status. It replaces scattered spreadsheets and gives both staff and donors a clearer way to track giving activity.
Can donors view their own donation history?
Yes. This template includes a secure donor portal where logged-in donors can view only their own past donations, including campaign details, donation amounts, dates, statuses, notes, and receipt information.
Can staff manage fundraising campaigns and donations?
Yes. Staff users can create, edit, and archive campaigns, review all donations, and search records by campaign or donor. This makes it easier to monitor fundraising progress and keep donation data organized.
How do I edit or customize this template?
Duplicate the template into your Softr workspace, then prompt the AI Co-Builder with a specific request, for example "add a Recurring Donation checkbox to the Donations table" or "add a Paused option between Active and Ended for Campaign Status." The AI Co-Builder builds the change directly into your duplicated app.
Prefer hands-on control? Switch to the visual editor and adjust pages, blocks, and permissions yourself. Both paths start from the same duplicated app, so you're never locked into one way of working.
What data sources does this donation tracker integrate with?
Softr includes a native, built-in Database and also connects to 17+ external sources, including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, Supabase, and ClickUp.
You can also automate the fundraising process with Softr Workflows, for example notifying your finance team when a donation's status changes to Completed, or flagging a campaign once it hits its goal amount. Zapier and Make work too if you already use them for other tools.
Is Softr secure enough for donor and fundraising data?
Softr supports secure operational apps with granular roles and permissions, so you can control visibility at the page, block, or button level. It also offers enterprise-grade security features, including SOC 2 Type II compliance, SSO, and European data hosting.