Donation Tracker Template

This free template from Softr helps you build a custom donation tracker, fast, no coding required.

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Overview

This free template helps charities and nonprofits build a donation tracker app to run fundraising campaigns, collect one-time donations, and manage donor records in one secure workspace.

It includes a sample database to show how to structure users, campaigns, and donations, and you can also connect to any Softr-supported source like Airtable, Google Sheets, Notion, monday.com, HubSpot, and more.

Why use this donation tracker template

Centralize fundraising operations: Manage campaigns, donor profiles, donation records, and payment references without scattered spreadsheets.

Give donors secure self-service access: Donors can browse active campaigns, make donations, and view only their own donation history.

Support staff workflows: Staff can create and update campaigns, review all donations, and filter records by campaign, donor, status, or date.

Template features:

Campaign directory
Let donors browse and search active fundraising campaigns from a clean, easy-to-use public listing.
Campaign detail pages
Show each campaign’s description, goal amount, amount raised, featured image, and fundraising timeline.
One-time donation form
Allow donors to submit a donation to a selected campaign with an amount, note, and payment reference.
Donor portal
Give donors a secure login where they can view their own past donations and donation statuses.
Staff campaign management
Staff can add, edit, archive, and update campaigns from a dedicated management dashboard.
Donation review dashboard
Staff can view all donation records and search or filter them by campaign, donor, date, or status.
Role-based access
Control what staff and donors can see or manage with separate permissions for each user role.
Receipt status tracking
Track donation status, payment references, donor messages, and whether receipts have been sent.

Who is this donation tracker template for?

This template is built for organizations that raise funds through campaigns and need a simple way to manage donors, donations, and campaign progress. It's a great fit for:

Charities and nonprofits: Run fundraising campaigns, track donation activity, and give supporters a clear way to contribute.

Community organizations: Manage local appeals, events, and donation drives with a secure donor portal.

Schools and education foundations: Organize scholarship funds, parent giving campaigns, and alumni donations in one place.

Religious organizations: Track giving campaigns, donor notes, and donation history with controlled staff access.

Small fundraising teams: Replace manual spreadsheets with an easy-to-customize app for campaigns and donations.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your donation tracker template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Softr Databases, Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your donation tracker is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

What is a donation tracker app?
A donation tracker app is a centralized system that helps organizations manage fundraising campaigns, donor profiles, donation records, payment references, and receipt status. It replaces scattered spreadsheets and gives both staff and donors a clearer way to track giving activity.
Can donors view their own donation history?
Yes. This template includes a secure donor portal where logged-in donors can view only their own past donations, including campaign details, donation amounts, dates, statuses, notes, and receipt information.
Can staff manage fundraising campaigns and donations?
Yes. Staff users can create, edit, and archive campaigns, review all donations, and search records by campaign or donor. This makes it easier to monitor fundraising progress and keep donation data organized.
How do I edit or customize this template?
Softr offers a Hybrid Advantage for building. You can use the AI Co-Builder to make changes simply by describing what you want, or you can use the visual drag-and-drop editor for precise manual control.
What data sources does this donation tracker integrate with?
Softr includes native, built-in Databases and also connects to 17+ external data sources, including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, Supabase, ClickUp, and more. You can also automate donation workflows with native Softr Workflows or third-party tools like Zapier and Make.
Is Softr secure enough for donor and fundraising data?
Softr supports secure operational apps with granular roles and permissions, so you can control visibility at the page, block, or button level. It also offers enterprise-grade security features, including SOC 2 Type II compliance, SSO, and European data hosting.