Event Planning Template

Create, manage, and promote events through a single platform, customizing the workflow to your needs.

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Overview

This free template helps you launch a custom event planning app in minutes, no coding needed. Manage speakers, sessions, attendees, and budgets from a single platform, built on top of your existing data source.

It comes with a sample database showing how to structure your data for an event use case, but you can connect any Softr-supported data source (like Google Sheets, Notion, HubSpot, monday.com, and more).

Why use this event planning template

Simplify event logistics: Manage sessions, schedules, budgets, and speakers in one centralized workspace.
Streamline attendee experience: Provide attendees with a searchable session list, speaker directory, and mobile-friendly access.
Save time with role-based access: Let admins, speakers, and attendees see only what's relevant to them. No separate tools needed.

Template features:

Role-based access
Give event managers, speakers, and attendees personalized views and permissions.
Session directory
Display all event sessions in one place with filters, search, and links to speaker profiles.
Speaker & attendee directories
Build a browsable directory with profile details, bios, and session assignments.
Event dashboard
Quickly track upcoming sessions, attendee sign-ups, and budget components in a single dashboard.
Budget tracking
Customize budget categories for your event, from venue to catering to speaker fees.
Works on any device
Allow users to access the platform from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.

Who is this event planning template for?

This template is perfect for any individual or team organizing events, whether internal, external, or hybrid. Use cases include:

Event planners & coordinators: Manage logistics, communications, and scheduling in one place.
Companies running internal events: From all-hands meetings to offsites, streamline the process.
Conference or summit organizers: Let attendees browse sessions and speaker bios before and during the event.
Universities & training teams: Organize multi-session workshops and track attendance.
Marketing teams: Run product launches, partner events, or community meetups more efficiently.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your event planning app template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your event planning app is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

Can I use this template for different types of events?
Absolutely. It’s flexible enough for conferences, webinars, training programs, meetups, or even internal team events. Just customize the data and user flows to match your event format.
What do I need to get started?
All you need is a free Softr account. Duplicate the template into your workspace, then prompt the AI Co-Builder to adjust the schedule, speaker fields, or attendee flow, or use the visual editor for hands-on control.
The sample database is already structured for events, so you can start customizing right away.
Can I collect RSVPs or speaker submissions through the portal?
Yes. Add forms to collect attendee signups, speaker proposals, or session feedback, no extra tools needed.
Can I customize the design and branding?
Yes. Duplicate the template into your workspace, then prompt the AI Co-Builder to rebrand it: swap in your logo and colors, or rename the Schedule table's session types (Keynote, Panel, Workshop, and more) to match your event format.
Prefer hands-on control? Use the visual editor to adjust layout, fonts, and colors yourself, then connect your own domain for a fully branded experience.
Can I automate notifications for my event?
Yes. Softr Workflows let you trigger automated actions from your event data. For example, you can notify your budget owner by email the moment a line item goes over its allocated amount, using the template's built-in budget tracking.
You can also notify your team when a new attendee registers or a speaker submission comes in, so nothing falls through the cracks.
Do I need to use the sample database, or can I connect my own data?
This template comes with a built-in Softr Database, already structured for schedules, speakers, attendees, and budgets.
If you prefer Google Sheets, Notion, HubSpot, monday.com, or another source, Softr connects to it natively. You can swap the data source in Softr Studio without rebuilding the app.