Vacation Tracker Template

This free template from Softr helps you build a custom vacation tracker, fast, no coding required.

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Overview

This free Vacation Tracker template helps you manage time off requests, team availability, leave policies, and approvals in one place.

It includes a sample Leave Management System database by Softr, with users, leave requests, departments, countries, and public holidays already structured so you can launch quickly or connect your own data source.

Why use this vacation tracker template

Centralize time off management: Track employee leave requests, allowance, used days, remaining days, departments, and manager feedback from one workspace.

Simplify approvals for managers: Managers can view pending requests, review team availability, and provide feedback without relying on email threads or spreadsheets.

Give employees a better request experience: Employees can submit time off through an intuitive interface, including a calendar-based selection flow powered by a Softr Vibe Coding block.

Template features:

Leave request management
Employees can submit leave requests with leave type, start date, end date, requested days, and manager feedback tracked in one place.
Manager approval dashboard
Managers can review pending requests, check department context, and update request status from a centralized dashboard.
Employee self-service portal
Employees can view their own recent requests, remaining days, used days, and upcoming leave without contacting HR.
Interactive time off calendar
Users can select the period of time they want to request through an intuitive calendar interface powered by a Softr Vibe Coding block.
Who’s out calendar
Teams can see upcoming absences in a shared calendar so everyone can plan work around employee availability.
Country policy management
Admins can manage country-specific leave policies, handbooks, number of days off, and public holidays.
Department visibility
Organize employees, managers, and leave requests by department to keep reporting and approvals clear.
Role-based access
Provide tailored experiences for admins, managers, and employees with secure access to the right pages and data.

Who is this vacation tracker template for?

This template is built for teams that want a simple, secure way to manage employee leave, approvals, policies, and team calendars. It's a great fit for:

HR teams: Replace manual spreadsheets with a structured system for leave requests, allowances, country policies, and public holidays.

People managers: Review pending requests, see who’s out this week, and approve or reject time off with clear context.

Growing companies: Give employees a self-service portal for requesting time off while keeping admins in control of users, departments, and leave data.

Distributed teams: Manage country-specific policies, public holidays, and time off visibility across multiple locations.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your vacation tracker template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your vacation tracker is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What is a vacation tracker?
A vacation tracker is a leave management app that helps teams request, approve, and monitor employee time off. It replaces scattered spreadsheets, email approvals, and manual calendar updates with one centralized system.
Why should companies use a vacation tracker template?
A vacation tracker template helps companies launch a leave management system faster by providing prebuilt pages, data structure, user roles, and workflows. It gives HR teams, managers, and employees a clear way to manage time off without building from scratch.
Can this template support different roles like admins, managers, and employees?
Yes. This Vacation Tracker template is designed with role-based access for admins, managers, and employees, so each user group can see the right dashboards, requests, calendars, and account pages.
How do I edit or customize this template?
Softr offers a Hybrid Advantage for building. You can use the AI Co-Builder to make changes simply by describing what you want, or you can use the visual drag-and-drop editor for precise manual control.
What data sources can I use with this vacation tracker?
Softr includes a native, built-in Database and also connects to 17+ external data sources including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, Supabase, ClickUp, and more. You can use the included Leave Management System database or connect your own existing data.
Is Softr secure enough for employee leave data?
Yes. Softr is built for secure business apps with granular roles and permissions, visibility controls at the page, block, and button level, SOC 2 Type II compliance, SSO, and European data hosting options.