Employee Time Tracker Template

This free template from Softr helps you build a custom employee time tracker, fast, no coding required.

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Overview

This free template helps you build an employee time tracker to capture work hours, connect time logs to projects, and monitor team activity from one central app.

It includes a sample database for users, projects, and time logs, and you can also connect to any Softr-supported source like Airtable, Google Sheets, Notion, monday.com, HubSpot, and more.

Why use this employee time tracker template

Centralize time tracking: Give employees one place to submit hours, add notes, and link work to the right project.

Monitor project workload: Track project totals, time log counts, and employee activity through dashboard metrics and organized records.

Customize it for your team: Adapt fields, permissions, pages, and workflows to match how your team tracks billable hours, internal projects, or department work.

Template features:

Employee time logging
Employees can add time logs with dates, durations, notes, and linked projects in a structured form.
Project tracking
Organize work by project name, project code, client or department, status, and description.
Dashboard metrics
View key metrics for projects, time logs, and overall team activity from the home dashboard.
Employee profiles
Store employee names, emails, profile pictures, roles, total hours, and time log counts in one place.
Role-based access
Set different experiences for admins and employees so each user sees the right data and actions.
Editable time log table
Review, edit, and manage time log records in a clean table view designed for quick updates.
CSV export
Export time log data to CSV for reporting, payroll review, invoicing, or offline analysis.
AI-assisted actions
Use built-in Ask AI actions to help analyze records and speed up routine admin work.

Who is this employee time tracker template for?

This template is built for teams that need a simple, organized way to record employee hours and understand where time is being spent. It's a great fit for:

Agencies and client services teams: Track billable hours by project, client, and employee to support reporting and invoicing.

Operations and admin teams: Centralize timesheets, reduce spreadsheet cleanup, and keep time records easier to review.

Consultants and professional services firms: Log project work, add notes, and monitor total time across active engagements.

Internal departments: Track time spent on initiatives, departmental projects, or recurring work without building a system from scratch.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your employee time tracker template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your employee time tracker is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What is an employee time tracker?
An employee time tracker is an app that helps teams record work hours, connect time entries to projects, and review how time is spent across employees, clients, or departments. It replaces scattered spreadsheets and manual timesheets with a more structured system.
What can I use this employee time tracker template for?
You can use it to log employee hours, track project time, monitor team workload, export time records, and maintain a searchable history of work activity. It works well for billable client work, internal department tracking, and project-based operations.
Can employees and admins have different access levels?
Yes. Softr supports granular roles and permissions, so you can control what admins and employees can see or do at the page, block, or button level. This helps protect sensitive time and employee data while keeping the app easy to use.
How do I edit or customize this template?
Softr offers a Hybrid Advantage for building. You can use the AI Co-Builder to make changes simply by describing what you want, or you can use the visual drag-and-drop editor for precise manual control.
What data sources does this time tracking app integrate with?
Softr includes a native, built-in Database and also connects to 17+ external data sources, including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, Supabase, ClickUp, and more. You can also automate business logic with native Softr Workflows or third-party tools like Zapier and Make.
Why build an employee time tracker with Softr?
Softr is an AI-native no-code platform for building secure operational apps like portals, internal tools, CRMs, and trackers. It is used by 1 million+ builders and trusted by 7,000+ organizations, with features like secure permissions, custom branding, enterprise-grade security, and instant Progressive Web Apps for mobile access.