Transcript
Most companies don't have a hiring problem, they have a filtering problem. Most teams miss great candidates because they never even see them.
But what if you could screen 100 candidates without ever opening a resume? Well, that's what we're gonna be building in this video. We are going to take it step by step, but it's not exactly about solving this specific problem.
The bigger picture here is learning how to think in systems. So we are gonna build this step-by-step. And the best part is, we're not going to even write a single line of code ourselves.
So if you're ready to learn more about systems thinking and solving problems for hiring, stick around and let's get into it. Welcome to the channel. My name is Gareth, and this is Gap Consulting.
It's my mission to help you unlock the full potential of no-code tools like Airtable, Zapier, Softr, and Xite. In this video, we're gonna be diving into solving for hiring.
How can you build a system that helps you do this job more effectively so that you are hiring better candidates and are staying more organized within your hiring process? Let's break down a disorganized hiring process.
First, we've got resumes everywhere, stuff in LinkedIn, stuff in email, maybe some people submitting information through some kind of form or a half-used portal. We have no consistent evaluation or rubric.
Everyone kind of has their own method and their own feel, and most of it is just done by instinct. It's slow, it's manual, and a lot of it is very detailed decision-making that could be done better by a system.
The truth is, most resumes are marketing documents. They're not actual data. And the more applicants you get, the worse your process becomes if it's not organized and streamlined.
How do we solve this? Well, instead of fixing resumes, let's remove them entirely. I'll show you how, step-by-step.
The first step is to start with AI, because we want to get clarity on what it is we're doing. Most people skip this step and go right into opening a tool. They'll start with Airtable, Xite, or Softr.
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Note from Softr: A fantastic way to skip the manual setup is to use the AI co-builder. It builds complete apps, pages, and database schemas instantly from a simple prompt.
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Rather than think about what they're building, they just start building. That causes a lot of rework. Let's clearly identify what we need to build the perfect solution for our needs.
The tool doesn't matter, but the process does. I'm here in Claude, and I'm going to drop in an initial prompt to design a no-code system. I want to generate a detailed build prompt for an automated hiring pipeline.
The system should replace resume review with structured data, score and rank candidates, generate summaries, and automate interview progression. We're defining with AI what we need.
In any well-written prompt, we need to include the output we're looking for. We need a data schema, logic, interface descriptions, and a step-by-step build plan.
We're asking AI to do the heavy lifting. I'll throw this in and see what it spins up. However, don't just take the first response; AI can always be nurtured and improved.
Claude has already created the database tables: jobs, candidates, applications, answers, pipeline stages, and team members. One thing I would push back on is the user structure.
If we want candidates and team members to both be users, they should live in one table with a dropdown for their role. Claude also mentions that if Softr has a native AI block, we should use it.
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Note from Softr: You can use the Vibe-Coding block to generate custom components or logic that connects to your database seamlessly if a native block doesn't fit your needs.
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I've put together an updated prompt to make this simpler for our video example. This allows us to use the Vibe-Coding block in Softr, which is game-changing for solving these problems.
We can copy and paste this prompt right into Softr. On the homepage where it says your next idea starts here, let's drop in that prompt and start building.
This application is really powerful. This feature allows you to set up an entire system, the backend database, the workflows, and the front-end application, all from an initial prompt.
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Note from Softr: While Softr connects to many sources, Softr Databases is the native way to manage your data directly for the fastest performance.
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It’s going to ask some clarifying questions. How will users log in? We will choose email for now. Can people sign up on their own? For this, I will invite users rather than open sign-ups.
Next, we choose our navigation layout for desktop and mobile. I like side and bottom navigation. Finally, we choose a theme like tangerine and create the app.
It takes a few minutes for Softr to build it out, but it would have taken much longer by hand. Let's dive in and see what's been created.
You can try the live app and use preview mode to cycle through different users. You can impersonate roles like hiring managers, admin, and applicants.
Depending on who is accessing the system, they see different information based on their role. Let's take the perspective of an applicant. Any changes made here are reflected in the actual data.
