Airtable Alternatives to Try in 2022


The popularity of Airtable as a relational database and online collaboration tool has been on the rise for several years now. Combining the functionality of databases and the simplicity of spreadsheets, Airtable presents a bunch of features packed in an attractive interface. You may ask, “So, why look for alternatives when we have a perfect solution named Airtable?”


Airtable can be used in various professional domains personal productivity, customer data management, creative projects, etc. Nevertheless, it's still doesn't do very well in some areas, while there are other platforms that provide better solutions in those same areas and are worth checking. Therefore, let's go over the most prominent Airtable alternatives and see what they have to offer. Let's start!

Tools and platforms we are going to discuss:


1. Baserow

2. Notion

3. Coda

4. Stackby

5. Nifty

6. Quip

7. Trello

8. Smartsheet

9. Proofhub

10. Microsoft Excel Online

11. Google Sheets

12. JotForm Tables

13. Google Tables


Baserow landing page

The open-source tool is relatively new in the market. However, it is positioned as an alternative to Airtable even though it is still in an early phase and continues getting new features. 


The greatest advantage of Baserow is that it can be installed on your own server with custom plugins. 



The interface of the tool looks very much like Airtable with the same flexibility. Even with lots of rows, the tool is very fast. The no-code platform can be installed and configured without having technical skills. 


Features

  • Headless and API first;
  • User-friendly interface;
  • Real-time communication;
  • Built with Django and Nuxt.js;
  • Custom and third-party plugins.


Pros

  • Open-source;
  • Hosted free SaaS version;
  • Supports plugins;
  • User-friendly interface;
  • Unlimited rows when self-hosted;
  • Can be installed on own server.


Cons

  • Used only with a browser;
  • Does not support mobile devices;
  • Thin documentation.


Pricing

  • Hosted SaaS version free;
  • Self-hosted open-source free;
  • Early premium $4 per user/month.


Notion landing page

Notion is a space where you can write, think, and plan as well as manage projects and organize workflows. From all the features available on Notion, the database is the closest alternative to Airtable. So, let’s explore the database in greater detail.


A database is a series of spreadsheets with columns and rows that can manage large amounts of data. There are five types of databases in Notion to work with: list, gallery, table, board, and calendar. Each type has its advantages. 


The List view is a simplified page view with notes and bookmarks. 


In the Gallery view, the information is structured as a grid of cards with images and content. This type is a great option for creating mood boards, photo galleries, databases of books, etc. 


The Table view is a more practical way to store information. Structured as Excel files, Table view helps to put together pretty much anything. 


Based on the Kanban method, a Japanese scheduling system, the Board view keeps updated on the progress of tasks. It can be used for blog editorial calendars or to plan and execute projects. 



The Calendar view is an organized way to plan trips, long and short-term projects, manage editorial calendars, etc. 


Key Features:

  • Multiple views;
  • Sorting and filtering;
  • Interactive elements;
  • Third-party integrations.


Pros

  • Attractive interface;
  • Lots of free templates;
  • User-friendly documentation;
  • Applications for different platforms;
  • Flexible with a text editor approach;
  • Can be shared publicly.


Cons

  • Not suitable for big data;
  • Limited database capabilities;
  • SaaS only.


Pricing

  • Personal Free;
  • Personal Pro $4 per month;
  • Team $8 per month;
  • Enterprise depends on the requirements.


Coda landing page

Coda is a document that brings words, data, and teams together. The new alternative for Airtable offers a set of building blocks that can be combined to create a powerful application. Coda can become even more productive with multiple plugin integrations, workflow automations, and data synchronization across the platforms. 


The document management tool helps to create, edit, and view documents and spreadsheets as well as optimize processes related to product launches, project management, and much more. Coda has customizable templates to create personalized documents, to-do lists, surveys, polls, etc. 


Features

  • Drag-and-drop features;
  • Document sharing;
  • Private folders;
  • Role-based access;
  • Custom workflows;
  • Third-party integrations;
  • Real-time collaboration;
  • Revision history.



Pros

  • Simple and clean interface;
  • Different components such as calendar, table, chart, and more;
  • App for Android and iOS;
  • REST API for editing;
  • Unlimited folders.


Cons

  • More expensive than other options;
  • No plugins;
  • SaaS only.


Pricing

  • Starter Free
  • Personal $4 per month;
  • Pro $10-$12 per month;
  • Team $30 per month;
  • Enterprise depends on the company’s specific needs.
Stackby landing page

Stackby is another closest alternative to Airtable that is simple as a spreadsheet and functional as a database. This simple tool built for non-technical teams lets the users customize the tool and integrate APIs. 


The platform has different views for managing content, reports, tasks, campaigns, visualizing data, and much more. The user-friendly spreadsheet-like interface automates the workflow in six layouts: Table, Kanban, Update Form, Calendar, Gallery, and Form. 


With Stackby, the teams can build a custom database from scratch, import data from other sources, use over 150 templates to configure the workspace, and much more.


Key features

  • Building database from scratch, spreadsheets, or templates;
  • Unique column types like Formulas, Aggregation, Attachments, Link, Lookup and Dropdowns;
  • Column connection to third party APIs;
  • Data visualization with multiple layouts Table, Kanban, Calendar, Gallery, Custom Forms, and Internal updatable forms;
  • Collaboration with team members within checklists, reminders, chat, and slack notifications;
  • Connection to other apps and services via API.


Pros

  • Customized filters;
  • Application for desktop and mobile;
  • Knowledge base;
  • Content management;
  • Contact management;
  • Free plan.


Cons

  • No version history;
  • Not open-source.


Pricing

  • Free plan;
  • Personal $5 per user/month;
  • Economy plan $9 per user/month;
  • Business plan $18 per user/month;
  • Enterprise plan custom.


Nifty landing page

The remote collaboration hub is a great tool to empower the team’s daily workflow and make tasks and communication more organized. With third-party integrations, Nifty becomes even more productive and flexible for communication activities. Combining all the essential project management features, Nifty ensures organizational goals remain on schedule and keeps the team inspired. 


Putting communication forward, Nifty has an individual discussion thread for each project that makes project-specific communication possible. 


Features

  • Discussion boards to collaborate with team members;
  • Task management with to-do lists;
  • Visual roadmap of project milestones;
  • File upload;
  • Collaboration tools;
  • Reporting, analytics;
  • Built-in live chat.


Pros

  • Mobile and web apps;
  • Time tracking;
  • Milestone tracking;
  • File storage;
  • Cloud, SaaS, Web-based;
  • Document sharing;
  • Intuitive design.


Cons

  • No in-app navigation for onboarding;
  • High price.


Pricing

  • Starter 49$ per month;
  • Pro $99 per month.


6. Quip


Quip landing page

Quip is another Airtable alternative with a bunch of features to surprise. Combining spreadsheets, documents, and chats into one collaborative platform, Quip keeps the workflow organized in one place and helps team members track important data. 


Presented in a beautiful, user-friendly interface, Quip offers an in-app chat function, spreadsheet editing, to-do lists, shared folders, file upload/download, and much more. This collaborative tool helps easily create and edit documents, integrate them into teamwork, and track productivity. 


As Salesforce’s productivity platform, Quip is built to transform the traditional workflow of enterprises into modern and secure collaboration across any device.


Key features:

  • Document management;
  • Chat within documents;
  • Slides for presentations;
  • History of previous versions;
  • Team member mentions;
  • Salesforce integration to close deals;
  • Shared team folders to organize data in one place;
  • Customized permissions for documents;
  • Import/export Excel documents into spreadsheets.


Pros

  • In-app messaging;
  • Desktop and mobile apps;
  • Document sharing;
  • Data protection;
  • Version history;
  • Offline mode;
  • Collaborative editing;
  • Free trial.


Cons

  • Limited options within files;
  • Latency issues.


Pricing: 

  • Starter $10 per user a month;
  • Plus $25 per user a month;
  • Salesforce Anywhere Advanced $100 per user a month.


Trello landing page

As a project management tool, Trello can become a true leader. The platform already has 50 million users, and it continues gaining popularity. The Kanban board view is a practical solution to create tasks and track the project’s progress. 


With Butler’s custom service, it is possible to set up rules, commands, and automation on Trello boards to cut down repetitive processes. Butler is configured without advanced coding skills.


Features

  • Calendar view;
  • Integration with other services;
  • Pre-filled automation commands;
  • Email integration;
  • Task progress tracking;
  • Time and expense tracking;
  • Gantt/timeline view;
  • Content management;
  • Data import/export.


Pros

  • Desktop and mobile apps;
  • Voting system;
  • Chrome extension;
  • SSL security.


Cons

  • No reporting features;
  • No version control;
  • Does not support Agile.


Pricing

  • Free;
  • Standard $5-$6 per user a month;
  • Premium $10-$12,50 per user a month;
  • Enterprise $17,50 per user a month.


Smartsheet landing page

Smartsheet project management software is yet another Airtable alternative giving the team real-time updates of task progress. The cloud-based collaborative tool can be configured in different views: Gantt, Kanban, Calendar, etc.


Trusted over 80.000 enterprises, the SaaS software is a valuable tool for project management, file-sharing, collaboration functions. With Smartsheet, users can generate reports that synchronize data from different sources in one place. For increased productivity, the software offers a range of integrations.


Key features:

  • Multiple views;
  • Project dashboards to track progress;
  • Automation of repetitive tasks;
  • Spreadsheet attachment.


Pros

  • Compelling user interface;
  • File sharing, group management, and other team collaboration features;
  • Mobile app for two platforms;
  • Advanced security features: Google SSO and two-factor authentication.


Cons

  • Complicated project reporting;
  • No real-time communication;
  • No free version;
  • Lack of time tracking capabilities.


Pricing

  • Pro $7 per user a month;
  • Business $25 per user a month;
  • Enterprise depends on the requirements.


Proofhub

Project management tools should be intuitive, fast, and simple. That is why thousands of enterprises now choose ProofHub, as it's an ideal collaboration tool that combines simplicity and functionality.


The cloud-based software is packed with features to help each team member plan, work, collaborate, and track progress. At the same time, a user-friendly interface and a minimal learning curve help the team integrate into the software without any delay. 


Key features

  • Gantt chart, project map, calendar view;
  • Collaborative project planning;
  • Integrated chat;
  • Task management;
  • File upload;
  • Access management;
  • Time tracking;
  • Third-party per-user integrations;
  • Reporting and dashboards.


Pros 

  • Multi-language;
  • No per-user fee;
  • Ultimate control over teams;
  • On-time project delivery.


Cons

  • Lacks budgeting tools;
  • Limited integrations with other platforms.


Pricing

  • Essential Plan $45-$50 per month for unlimited users;
  • Ultimate Control Plan $89-$99 per month;


Microsoft Excel Online landing page

MS Excel Online is a simple service for creating and editing tables. It demonstrates excellent interaction with popular browsers as well as allows you to view and edit the content of your documents from any device.


Microsoft Excel online is a free, online version of Excel with all the functions we know and have used. It lets you collaborate with other users in real time, communicate and exchange comments. The integration with other web apps helps gather data and automate workflows. 


Features

  • Synchronization with OneDrive, Yandex Disk, Mail.ru cloud;
  • Windows Live storage;
  • Import/export spreadsheets;
  • A separate visual display window to see add-ons.


Pros

  • Full-fledged macro recording can generate a report;
  • Protected by encryption;
  • Correct formatting of columns, rows, and cells;
  • High-quality visualization to improve the readability of content;
  • Help book for beginners;
  • Advanced tools for iterative formula calculations;
  • No installation required;
  • Instantly generates a table;
  • Supports over 400 hotkey combinations.


Cons

  • Internet connection required;
  • Advanced features available only for paid versions.


Pricing

  • Office Online Free;
  • Office 365 Personal $6.99/month;
  • Office 365 Home $9.99/month;
  • Office 365 Business $8.25/month;
  • Office 365 Business Premium $12.50/month.


Google Sheets

Google Sheets is designed to meet the needs of organizations and provide them with flexible workflows. Based on Artificial Intelligence technology, Google Sheets gets the accurate data you need to make the right business decisions. Cloud infrastructure allows you to collaborate with team members on any device anywhere. 



Thanks to compatibility with third-party systems, including Microsoft Office, Sheets can handle data from a variety of sources. Finally, the information in Google Sheets is protected by advanced Google technologies.


Features

  • Offline editing;
  • Supports different file formats;
  • Integration with other Google products;
  • Import/export data;
  • Quick data visualization.


Pros

  • Keyboard shortcuts;
  • Data analysis;
  • Real-time collaboration;
  • Simple interface;
  • Automatically saved.


Cons

  • Frequent formatting errors;
  • Works slowly with big data.


Pricing

  • Business Starter $5.40 per user/month;
  • Business Standard $10.80 per user/month;
  • Business Plus $18 per user/month;
  • Enterprise depends on requirements.


JotForm Tables landing page

JotForm Tables, another Airtable alternative, presents the simplicity of spreadsheets and the customization of databases. The full-featured online form builder is competitive to other popular collaborative software providing tools to gather data in one place and power the business.


With JotForm you can collect responses in an email, create online forms and PDF fillable forms, much more. JotForm Approvals feature is a priority function to streamline approvals within the workflow. Any data can be turned into tasks presented in 6 different workspaces. 



Features

  • Start PDF forms;
  • Managing schedule in calendar;
  • Visualizing data with auto-generated report;
  • Organizing files in one place.


Pros

  • Plugins;
  • Integration to salesforce;
  • Intuitive form building;
  • Online/offline collaboration;
  • Widgets.


Cons

  • Lack of autofill
  • Pricey
  • Not mobile-friendly


Pricing

  • Starter Free;
  • Bronze $24 per month;
  • Silver $29 per month;
  • Gold $79$ per month.


Google Tables

Image Source: BenCollins


Airtable rival, Google Tables, is another tool for tracking projects and automating the workflow. Tables are presented as a potential solution for different use cases; IT operations, project management, customer service tracking, recruiting, CRM, and more. 


Still an experimental app, Google Tables managed to get the approval of thousands of users. As a database with built-in automation tools, Tables allow you to view and manage data differently. 


Features

  • Turning table into an app;
  • Integration with other apps and platforms;
  • Integrated with Google;
  • Assigning tasks to the existing Google contacts;
  • Multiple layouts.


Pros

  • Built-in automation;
  • Sharing data with Google Groups;
  • Simplicity;
  • Seamless Google ecosystem integration.


Cons

  • Still in beta version.


Pricing

  • Official pricing is not finalized yet.




Conclusion


It is clear that there is no perfect solution to all your requirements. To find the best solution, you may need to try all of them and figure out which one meets your business objectives the best. Almost all of the above options have a free trial, so take your time to try them and make your choice.

About Softr


Softr is an easy-to-use no-code platform that turns Airtable bases into powerful web apps and client portals. Softr offers a way for you to authenticate your end-users, control access to your content and data based on conditional rules like roles, logged-in status, subscription plans etc. If you're using Airtable as a product catalog you can use a Softr template to build your e-commerce website. Or maybe you'd like to build a custom website for your travel journal, there's a template for that too!