Google Sheets Donation Tracker Template

Build a donation tracker for your nonprofit or charity with a built-in Softr Database, no coding required. Works with Google Sheets if you want to connect your existing data.

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Overview

This free template helps charities, nonprofits, and fundraising teams build a donation tracker app to manage campaigns, collect donations, and keep donor records organized in one place.

It comes with a built-in Softr Database, so you can get started right away with structured data designed for fundraising workflows rather than manual spreadsheet management. If you already track donations or campaigns in Google Sheets, Softr connects to it natively — you can keep your existing data and power the same app without migrating anything.

Why use this Google Sheets donation tracker template

Centralize fundraising operations: Keep campaigns, donor profiles, and donation records in one organized workspace instead of scattered files.

Give donors a self-service portal: Supporters can browse active campaigns, submit donations, and access their own giving history without contacting staff.

Simplify staff workflows: Team members can create and manage campaigns, review incoming donations, and filter records by donor, date, or status.

Template features:

Campaign directory
Give supporters a searchable list of active fundraising campaigns, organized for easy browsing and discovery.
Campaign detail pages
Each campaign page displays its goal, amount raised, description, and timeline, giving donors full context before contributing.
One-time donation form
Donors can submit a contribution to any campaign, including an amount, personal note, and payment reference.
Donor portal
Logged-in donors get a private view of their own giving history, including amounts, dates, statuses, and receipt information.
Staff campaign management
Your team can create, update, and archive fundraising campaigns from a dedicated admin dashboard.
Donation review dashboard
Staff get a full view of all incoming donations with filtering by campaign, donor, date, or status.
Role-based access
Set separate permission levels for staff and donors to control who can view, add, or edit records across the app.
Receipt status tracking
Monitor payment references, donor notes, donation statuses, and whether receipts have been issued.

Who is this Google Sheets donation tracker template for?

This template suits any team running donation-based initiatives who wants a cleaner system than spreadsheets, with a proper donor portal and role-based access. It's a good fit for:

Charities and nonprofits: Run campaigns, log donations, and give supporters a dedicated place to contribute and check their giving history.

Community organizations: Manage local fundraising drives and appeals without stitching together spreadsheets and email threads.

Schools and education foundations: Track scholarship funds, parent giving programs, and alumni campaigns in one tidy workspace.

Religious organizations: Keep giving records, donor notes, and campaign timelines organized with staff-only access where needed.

Corporate CSR teams: Run and report on internal giving programs or public donation drives with full visibility for admins.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your Google Sheets donation tracker template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your Google Sheets donation tracker is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What is a donation tracker app?
A donation tracker app gives nonprofits and charities a single place to manage campaigns, donor profiles, donation records, and payment references — replacing the patchwork of spreadsheets and inboxes most teams rely on.
Do I need to use Google Sheets to run this template?
No. The template comes with a built-in Softr Database, so you can start tracking donations right away without any external data source. If you already manage donor or campaign data in Google Sheets, Softr connects to it natively. You can use your existing spreadsheet as the data source without needing to migrate your data.
Can staff manage fundraising campaigns and donations?
Yes. Staff can create, edit, and close campaigns, view all incoming donations, and search or filter records by donor or campaign. It keeps your team on top of fundraising activity without jumping between tools.
How do I customize this template?
Softr gives you two ways to make it your own: describe what you want in plain language and the AI Co-Builder handles it, or switch to the visual editor to adjust layout and content yourself.
What data sources does this donation tracker connect to?
Softr has a native built-in Database and integrates with 17+ external sources, including Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL, Supabase, ClickUp, and more. You can also automate donation workflows using Softr Workflows, Zapier, or Make.
Is Softr secure enough for donor data?
Yes. Softr gives you fine-grained control over what each user role can see or do, down to the page, block, and button level. It's SOC 2 Type II certified, supports SSO, and offers European data hosting for organizations with compliance requirements.