Employee Payroll Database Template

Your Employee Payroll database at a glance

This database streamlines your entire compensation cycle securely. It automatically calculates net pay, tax deductions, and rolls up pending reimbursements.

The template uses connected tables to link Users, Payroll Periods, Payslips, and Reimbursements. Instead of copying data across sheets, you assign an expense to an employee, and the system automatically factors it into their payslip.

Why managing employee payroll in Excel breaks down

Tracking sensitive salary data and monthly reimbursements in spreadsheets often leads to broken formulas, duplicated data, and serious security risks.

What a structured database changes

Every piece of data is strictly organized—base salaries stay as currencies, receipts remain as attachments, and tax calculations are handled by unbreakable formulas. Linking an employee's approved expense directly to their monthly payslip happens effortlessly, without relying on fragile VLOOKUPs.

This is exactly what Softr Databases are designed for. You get a secure, relational structure that easily scales as your team grows without the typical spreadsheet mess.

What you can do with this template

You can set up distinct payroll periods by month or week, tracking total payroll costs dynamically. Manage employee roles and base salaries while automatically generating payslips that sum up bonuses, taxes, and approved reimbursements.

Team members can securely log expenses with attached receipts. Managers can then instantly approve or reject them to trigger precise payouts.

Who is this Employee Payroll database for

This system is built for teams that need secure, error-free compensation tracking.

• HR Managers: Securely calculate net pay, finalize payroll periods, and manage employee base salaries.
• Finance Leads: Track total payroll costs automatically and monitor approved reimbursements by category.
• Operations Teams: Organize employee data and standardize expense claim reviews across the company.

How to take it further

Customize the database

You can easily tailor the tax rate formulas to match your local regulations or add new expense categories like "Home Office." Because there is a strict structure, adding columns won't break your existing payroll calculations.

Import your existing data

Bring over your current employee roster by importing a CSV file straight into the Users table. You can also connect via API to sync bonuses from your existing time-tracking tools securely.

Build a full app around it

When your team is ready, you can transform this database into a complete employee portal using Softr's interface builder. Full-stack apps combine your database with customizable interfaces and workflows seamlessly.

With robust users and permissions, you can ensure employees only see their own payslips and reimbursement statuses. Meanwhile, HR leadership gets full access to view base salaries and process payroll periods.