Access Control List Database Template

Your Access Control List database at a glance

This template gives your team a clear, reliable system to govern user identities, permissions, and internal system assets. It eliminates confusion around who has permission to view critical infrastructure, tools, and servers.

Everything is organized across dedicated tables for Users, Groups, Resources, and Access Requests. Users connect directly to the groups they belong to and the specific resources they can access, keeping your audit trail completely transparent.

Built-in AI fields automatically summarize group descriptions, categorize the urgency of pending access requests, and research vendor technical documentation for added resources.

Why spreadsheets fail when auditing user permissions and system resources

Managing security roles in an unstructured spreadsheet quickly creates governance blind spots. When permissions are recorded as free text across multiple tabs, it is impossible to guarantee that an offboarded employee has actually been removed from every sensitive asset.

What a structured database changes

A structured database enforces strict data integrity across your entire organization. Columns retain their assigned data types, ensuring dates remain verifiable timestamps and role levels stay strictly defined within approved choices.

More importantly, real relationships link every User to their specific Groups and Resources without fragile lookup formulas. This ensures that updating a group's access permissions instantly updates access visibility for all connected members. This is exactly what Softr Databases are designed for.

What you can do with this template

You can easily review pending access requests, approve or revoke permissions, and track group sizes with automated rollups. Native fields keep security levels and resource types consistent across servers, databases, and third-party tools.

Integrated Database AI agents analyze justification notes from request tickets to score urgency instantly, helping administrators triage high-priority approvals without manual back-and-forth.

Who is this Access Control List database for

This database helps technical leads and security teams maintain visibility over company resources:

• IT Administrators: Centralize resource assignments and streamline inbound permission approvals without missing security steps.
• Security & Compliance Officers: Maintain accurate audit logs for user access levels and group memberships.
• Department Managers: Track team tool assignments and submit structured access requests with clear justifications.
• Operations Leads: Standardize onboarding and offboarding workflows across all internal software and servers.

How to take it further

You can customize this database instantly by adjusting security level classifications, adding new resource categories, or creating custom status tags for your approval workflows. Adding custom fields takes just a few clicks in the visual editor.

If you have existing user lists or asset inventories, import them via CSV or connect via API to populate your database in seconds.

When you are ready to give your team a dedicated self-service portal, you can build an app on top of this database. Softr lets you configure granular users and permissions so employees only submit requests for their own account while managers review and approve pending tickets in a tailored interface.