Track submissions, manage deadlines, and streamline workflows with a customizable tracker tailored to your organization's needs


Set up a grant application tracker with just the steps, fields, and views your process needs. Add or adjust features anytime—no code required.
Connect spreadsheets, project management tools, and other systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your applications.
Set up a branded portal for applicants and reviewers. Manage applications, permissions, and secure logins in minutes—no tech skills needed.
Applicants can track submissions and reviewers can give feedback from any device—mobile-ready by default.
Applicants can track submissions and reviewers can give feedback from any device—mobile-ready by default.
Integrate with tools like Make or Zapier to automate notifications, status updates, and task assignments.
Set up different user groups for applicants, reviewers, and admins—each with personalized dashboards.
Control submission, review, and admin access by group. Customize what each user can see and do.
Keep application data secure. Softr delivers SOC2 and GDPR compliance for your peace of mind.
Let AI answer questions about grant status or deadlines—right in your tracker, using your most up-to-date application data.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Set up your grant application tracker in minutes with drag-and-drop blocks and ready-made templates.
Easily add stages, review workflows, or notifications as your applicant tracking needs change.
Manage applicant records, forms, and review dashboards—all in one place, no extra tools needed.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A grant application tracker is a secure online portal where applicants and administrators can manage the grant application process from start to finish. Applicants can log in to view application requirements, submit materials, track the status of their submissions, and receive updates. Everything is organized in one place, making it easier to manage deadlines, communications, and documentation for grant applications.
Softr makes it simple to build a grant application tracker tailored to your organization's workflow. You can connect your existing data sources, like Airtable, Notion, HubSpot, or SQL, and create a platform where applicants can submit materials, check progress, and access resources—all in one place.
You don’t need to write any code. Start with a template or design your tracker from scratch, customize the layout, control access for different users, and brand it for your organization. It’s quick to launch, easy to maintain, and can grow as your grant programs expand, keeping everything organized and running smoothly.
You can add a variety of features to your grant application tracker, depending on your specific process. Common features include:
\- User logins – so each applicant or reviewer can access their own dashboard
\- Custom dashboards – to display application status, deadlines, or next steps
\- Forms – for application submissions, feedback, or supporting documents
\- File uploads – so applicants can securely submit required documents
\- Search and filters – to help users quickly find their application or relevant resources
\- Tables, lists, and detail views – to organize applications, tasks, or communication logs
\- Comments or status updates – to keep applicants informed throughout the process
\- Charts – to visualize progress, review metrics, or funding cycles
\- Calendar views – to track important deadlines and events
\- Permissions and roles – ensuring applicants, reviewers, and administrators only see what’s relevant to them
All features are built using Softr’s drag-and-drop blocks, so you can make updates or add new elements easily as your needs change.
No coding is needed. You can build your grant application tracker entirely with Softr’s visual editor. Everything from page layout to user permissions can be customized without writing a single line of code.
Yes. You can manage multiple applicants or organizations within a single grant application tracker. Each user only sees the applications and information assigned to them, based on their login and role. This is especially helpful if you are overseeing grants for multiple stakeholders or managing several funding programs at once.
Softr supports a wide range of data sources for your grant application tracker. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also import data using the REST API. You can integrate multiple data sources in the same tracker and display them together—so your grant application tracker can pull in application details from both Airtable and Google Sheets, for example. Most sources support real-time, two-way sync, so any updates in your tracker or connected data source stay in sync automatically.
Yes, Softr gives you full control over how users interact with your grant application tracker. You can customize the layout, navigation, and content to match your organization’s process and branding. Each page or section can be shown or hidden based on who’s logged in, ensuring applicants, reviewers, and administrators only see relevant information. You can set up different user roles—such as applicant, reviewer, or admin—and define exactly what each role can view or edit. For example, applicants see only their own submissions, while reviewers and admins can manage or review multiple applications. This level of customization helps keep your grant application process organized, secure, and tailored to each user.
Yes, you can. You don’t need to have existing data elsewhere to start building your grant application tracker with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates seamlessly with your tracker. If you already have application data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those too. The REST API connector also allows you to bring in data from other sources. Either way, you have complete control over how your grant application data is organized and displayed.
Yes, you can fully white-label your grant application tracker in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the tracker feel like a natural extension of your organization. You can also remove all Softr branding, so applicants and reviewers only see your organization’s identity throughout the experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your grant application tracker. You can adjust colors, fonts, spacing, and page structure to match your organization’s style. You can also decide how each page is laid out, choose which blocks go where, and set what different user roles—like applicants, reviewers, or administrators—see when they log in.
To present your data, you can add different types of blocks depending on your needs:
\- Table blocks – to show structured data like application lists, deadlines, or status updates
\- List or Card blocks – to highlight things like applicant profiles, grant opportunities, or resources
\- Detail View – to show one record at a time, such as an individual application’s details
\- Forms – for collecting application data
\- Charts – to display submission statistics or progress
\- Calendar blocks – to show important dates or review periods
If your content or design needs change later, it’s easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All data is encrypted in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can view or edit information in your grant application tracker. You can set up role-based permissions, manage users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive applicant data across your entire tracker.
For trackers connected to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it just displays it in real time based on your access settings. You’re always in control of your data and who can access or update it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your grant application information safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 app users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your grant application tracker needs more users or features, you can review the paid plan options here: <http://softr.io/pricing>
Softr is built to make it easy to create fully functional, user-facing apps—like grant application trackers, CRMs, and internal tools—without needing to write code or rely on developers. What sets it apart is how quickly you can go from idea to working tracker, and how well it connects with your existing data.
Unlike some no-code tools that focus on mobile apps or are more developer-oriented, Softr is designed for non-technical teams who want full control over layout, user experience, and permissions. You can build on top of real-time data from Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded trackers that applicants or reviewers can log into.
You can customize everything visually—from content and design to who sees what. And because Softr includes things like user roles, forms, conditional logic, and API support out of the box, you don’t need to patch together multiple tools to launch a polished grant application tracker.
Yes. Softr supports a wide range of integrations so you can connect your grant application tracker to the rest of your workflow. You can sync with tools like Zapier, Make, and N8N to automate tasks—such as sending notifications, updating applicant status, or exporting data. Softr also supports REST API and webhooks for more advanced workflows.
Whether you need to send application data to another system, trigger automations based on submissions or status updates, or display information from other tools, you can build it into your tracker without writing code.