Work Order Management Template

Centralize work order requests, job assignments, and communication across your organization.

Data sources supported

Airtable
Google Sheets
MySQL
BigQuery
REST API
HubSpot
Maria DB
monday.com
Notion
PostgreSQL
Smart Suite
SQL Server
Supabase
Xano
ClickUp
Coda

Categories

Business Operations
Portals
IT & Operations
Manufacturing
Logistics
Construction

Overview

This free template helps facilities teams manage service requests across buildings, departments, or campuses—without relying on paper forms, inbox clutter, or manual tracking. Users can submit requests with ease, while facilities managers and technicians get the information they need to prioritize, schedule, and complete jobs efficiently.

It includes a sample database that shows how to structure your data for a work order management system, but it’s fully customizable with any Softr-supported data source (including Google Sheets, Notion, HubSpot, monday.com, and more).

Why use this work order management template

  • Organize incoming requests in one place: Stop juggling emails, phone calls, or spreadsheets. All maintenance requests go to a central location.
  • Streamline team operations: Assign and schedule tasks by team, location, or urgency—with real-time updates and reminders.
  • Give staff visibility into request status: Faculty and staff can track progress, view updates, and stay in the loop via a client portal.

Template features:

Who is this work order management template for?

This template is ideal for organizations that manage ongoing maintenance or service requests across multiple spaces. Examples:

  • University campuses: Let faculty submit room setup requests, report HVAC issues, or track AV support.
  • Office buildings & co-working spaces: Centralize maintenance requests across tenants or departments.
  • Municipal buildings & public facilities: Ensure fast, accountable service for recurring infrastructure tasks.
  • Healthcare centers: Track facilities issues across departments while maintaining compliance and documentation.
  • Schools & districts: Streamline requests across multiple schools and buildings from a single interface.
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“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin
Founder, Integral Ed

How to set up your work order management system template

  1. 1
    Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
  2. 2
    Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
  3. 3
    Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
  4. 4
    Go live in minutes: Your work order management system is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

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