Product Inventory Template

Organize your product catalog, monitor stock levels in real-time, and link products to suppliers and orders—all in one centralized database.

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Overview

This free template helps you build a flexible product inventory system to maintain accurate stock counts, organize SKU details, and prevent stockouts.

It includes a pre-built database structure so you can easily visualize your product lines, but it is fully customizable to work with your existing data sources (including Google Sheets, Notion, monday.com, Airtable, HubSpot, and more).

Why use this product inventory template?

Centralize your product data: Move away from scattered spreadsheets. Create a single source of truth for every product, SKU, and variant image to ensure your team is always looking at the latest data.
Maintain accurate stock levels: Get a real-time view of product availability. Automatically adjust stock counts as orders are processed to eliminate discrepancies between your physical warehouse and your records.
Scale your catalog easily: Whether you manage 50 items or 5,000, this template adapts to your workflows, allowing you to filter products by category, supplier, or availability status.

Template features:

Role-based product access
Define who can view or edit your inventory. Give warehouse staff edit rights to update stock counts, while restricting sales teams to view-only access for checking product availability.
Product catalog & tracking
Create rich product profiles featuring images, SKUs, pricing, and current stock counts. The system updates availability automatically based on linked sales or purchase orders.
Order & stock management
Connect your products to incoming and outgoing workflows. Warehouse managers can log incoming stock to increase counts, while sales orders automatically deduct from your available product inventory.
Supplier & product linking
Maintain a directory of vendors linked directly to the products they provide. Quickly access contact info and purchase history per product to streamline reordering.
Inventory dashboards
Visualize your product performance. Track total inventory value, units sold, and low-stock alerts through easy-to-read charts and summary cards.
Mobile inventory lookup
Access your product inventory from anywhere. The responsive design allows staff to check SKUs, prices, and stock levels via smartphone or tablet directly from the warehouse floor.

Who is this product inventory template for?

This template is designed for businesses that handle physical goods and need a streamlined way to oversee their product catalog and stock movement without investing in expensive enterprise software.

Retailers & E-commerce: Manage detailed product listings, images, and variants. Ensure your online store inventory matches your actual warehouse stock.
Wholesalers & Distributors: Track bulk product movement and link specific inventory items to supplier reorder workflows.
Light Manufacturers: Organize raw material products and finished goods to ensure production never stops due to missing components.
Field Operations: Give field teams mobile access to check product availability and parts inventory while on the job.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your product inventory system template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your product inventory system is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

I've never built a product inventory app before. Where should I start?
Start by clicking “Use Template” to copy this pre-built app into your Softr workspace. It includes sample data and a guided setup, so you can launch quickly even if you’re not technical.
Do I need a Softr account to use the template?
Yes, you’ll need a free Softr account. You can sign up in minutes and use the template right away — no credit card required.
What data sources does this template support?
Softr connects to Airtable, Google Sheets, Notion, HubSpot, monday.com, SQL databases, and more. The template includes a sample database that you can adapt for your preferred tool.
Can I customize the template for my business?
Yes — you can customize the fields, structure, and design to fit your workflows. Rename tables, add new views, or update the layout with drag-and-drop building blocks.
Why do I need a product inventory app?
If you're selling any kind of physical products, then adopting an effective product inventory management system that fits your business keeps stock levels accurate and improves decision making.
Why should I use a template instead of just Excel?
preadsheets are prone to human error and version control issues. A product inventory template turns that data into a user-friendly app, ensuring that images are visible, stock updates are tracked securely, and multiple users can access product details simultaneously without breaking formulas.