Construction Project Management Template

Manage construction projects, track tasks, coordinate teams, and oversee materials and inspections in one centralized workspace.

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Overview

This free template helps you build a custom construction project management platform on top of your existing data — so you can eliminate scattered spreadsheets, lost documents, and miscommunication across job sites.
It includes a sample database to show how to structure your data for managing projects, tasks, materials, documents, and inspections. You can also connect to any Softr-supported source like Airtable, Google Sheets, Notion, monday.com, and more.

Why use this construction project management template

Centralize project operations in one place: Manage tasks, materials, documents, and inspections in a single platform accessible from any device.
Give each role the right access: Project Managers get full control, Contractors see their tasks and can submit requests, and Owners get read-only visibility into project status.
Customizable for your construction workflows: Whether you're managing residential renovations, commercial builds, or multi-site projects, this template adapts to your needs.

Template features:

Task Management
Create, assign, and track tasks with status progression (Todo → In Progress → Done → Blocked). Set priority levels, due dates, attach photos and files, and collaborate via comment threads.
Material Orders
Contractors submit material order requests through forms. Project Managers review, approve or reject, track delivery status, and attach supplier quotes—all in one workflow.
Document Library
Store contracts, blueprints, permits, and photos in a central repository. Organize documents by project and link them to specific tasks for easy access.
Inspections
Create inspection records with pass/fail/remediate status. Automatically generate remediation tasks when inspections fail, and attach inspection photos and reports.
Role-Based Dashboards
Project Managers see all projects, overdue tasks, pending orders, and upcoming deadlines. Contractors view their assigned tasks, today's deadlines, and overdue items. Owners access project status and analytics.
Calendar View
Visualize all tasks on a timeline to spot scheduling conflicts, track project flow, and ensure deadlines are met.
Task Communication
Collaborate directly on tasks with comments, @mentions, activity logs, and status notifications to keep everyone aligned.
AI-Powered Insights
AI automatically categorizes material requests and provides Project Managers with chat interfaces to access insights about tasks, orders, and projects—streamlining decision-making.

Who is this construction project management template for?

This template is built for construction teams that need a centralized way to manage projects, coordinate field teams, and track materials and inspections. It's a great fit for:

General contractors: Manage multiple construction projects simultaneously with centralized task and material tracking.
Commercial construction companies: Coordinate large teams and subcontractors across complex projects.
Residential builders: Track custom home builds and renovations from start to finish.
Construction project managers: Oversee progress, budgets, and deadlines in one secure platform.
Property developers: Monitor construction progress and budgets with real-time visibility.
Specialty trade contractors: Manage work across multiple job sites and coordinate with general contractors.
Construction owners: Review project status and analytics without editing capabilities, ensuring transparency and oversight.

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your construction project management template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your construction project management is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

What is construction project management software?
Construction project management software is a digital platform that helps construction teams plan, coordinate, and track projects from start to finish. It centralizes tasks, materials, documents, and inspections in one place, replacing disconnected spreadsheets and manual processes.
Why use a no-code construction management template instead of standard software?
Traditional construction software can be expensive, rigid, and difficult to customize. A no-code template built on Softr lets you create a fully custom platform that fits your exact workflows without needing a developer. You control the data, own the platform, and can modify features as your business grows.
Can I customize the task statuses and workflows?
Yes. This template is fully flexible. You can customize task statuses (e.g., Todo, In Progress, Done, Blocked), add custom fields, adjust material order workflows, and tailor the platform to match your specific construction processes.
Does this template support role-based access?
Absolutely. The template includes three user roles: Project Managers (full control), Contractors (task updates and material requests), and Owners (read-only access to project status and analytics). You can customize permissions to fit your team structure.
Can contractors submit material requests through the app?
Yes. Contractors can submit material order requests via forms directly in the app. Project Managers review and approve or reject requests, track delivery status, and attach supplier quotes—creating a seamless material management workflow.
Can I integrate this template with existing tools?
Yes. Softr connects to 15+ data sources including Airtable, Google Sheets, Notion, monday.com, HubSpot, SQL databases, and more. You can also use third-party automation tools like Zapier, Make, or n8n to extend functionality and connect with accounting, scheduling, or communication tools.