Streamline renewals, track member statuses, and improve retention with a customizable tracker tailored to your organization’s needs


Set up the views and steps your team uses most. Add just the features you need now, and update your tracker easily as your process changes.
Connect spreadsheets, CRMs, and payment systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your renewals.
Let your team manage and track membership renewals with secure access. Set up user groups and permissions for seamless CRM workflows—no dev needed.
Give sales reps, admins, and managers tailored dashboards, so each role accesses the right renewal information.
Give sales reps, admins, and managers tailored dashboards, so each role accesses the right renewal information.
Integrate with tools like Make, Zapier, or N8N to automate renewal reminders and status updates.
Access and update renewal records from any device. All apps are mobile-ready out of the box.
Enable fast, secure logins for your team using Google, email, or SSO—no IT help required.
Keep membership and CRM data secure with SOC2 and GDPR compliance, plus precise access controls.
Support teams can ask AI about member status or renewals and get instant answers right inside your CRM portal.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your membership renewal CRM in minutes with drag-and-drop blocks and templates.
Add features like renewal reminders, payment tracking, or custom member fields as your needs change.
Manage renewals, member data, and communications—all in one place, with no extra tools needed.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A membership renewal tracker is a secure online space where members or administrators can log in to view, manage, and track membership statuses, renewal dates, and upcoming expirations. It centralizes all your membership data, making it easy to stay informed and ensure renewals happen on time without relying on manual spreadsheets or scattered reminders. This helps you keep your membership processes organized and efficient.
Softr makes it simple to create a membership renewal tracker that matches your organization’s needs. You can connect your existing data sources, like Airtable, Notion, HubSpot, or Google Sheets, and set up a portal where members or admins can log in to view renewal dates, update contact info, and get reminders—all in one place. There’s no need to code. You can start with a template or build from scratch, adjust layouts, control who sees what, and brand it to match your organization. It’s quick to launch, easy to update, and flexible enough to adapt as your membership grows.
You can add a variety of features to your membership renewal tracker, depending on what your process looks like. Common features include:
\- User logins – so each member can access their own renewal information
\- Custom dashboards – to show upcoming renewal dates, membership status, or payment history
\- Forms – for members to update their contact details or submit renewal requests
\- Automated reminders – to alert members about upcoming expirations
\- Search and filters – to quickly find members by renewal date, status, or other criteria
\- Tables, lists, and detail views – to display all member records or renewal timelines
\- Permissions and roles – so only authorized users can view or edit sensitive data
All of this can be built using Softr’s drag-and-drop blocks, so you don’t need to write code. It’s easy to update your tracker as your needs change.
No coding is required. You can build your membership renewal tracker entirely using Softr’s visual editor. Everything from the layout to user permissions can be customized without needing to write a single line of code.
Yes, you can manage multiple members or organizations within a single membership renewal tracker. Each user only sees the renewal information and details assigned to them, based on their login and role. This setup is ideal for associations, clubs, or groups that handle renewals for several members or chapters at once.
Softr supports a variety of data sources. You can connect your membership renewal tracker to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, ClickUp, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also integrate data from other sources using the REST API connector.
You aren’t limited to just one source. It’s possible to integrate multiple data sources into your tracker and display them together—so, for example, your membership renewal tracker can show data from both Airtable and Google Sheets at the same time. Most sources support real-time, two-way sync, so updates made in your tracker or in the original data source will stay in sync automatically.
Absolutely. Softr gives you full control over how members and admins interact with your membership renewal tracker. You can tailor the layout, navigation, and content to match your organization’s branding and renewal workflows. Individual pages or sections can be set to show or hide based on who’s logged in, so each member or admin sees only what’s relevant to them.
You can define various user roles, such as member, administrator, or manager, and decide exactly what each role can view or edit. For example, members can check their own renewal status, while admins can manage all member records. You can also create personalized dashboards or filtered views so users see only their relevant data. This flexibility is especially helpful when tracking renewals for multiple members or chapters in one place, keeping the experience organized and secure for everyone.
Yes, you can. You don’t need to have your membership data stored elsewhere to start building your renewal tracker with Softr. If you’re starting from scratch, you can use Softr Databases, which are built into the platform and integrate seamlessly with your tracker.
If you already have member data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can also use the REST API connector to bring in data from other sources. Either way, you have complete control over how your membership data is organized and displayed in your renewal tracker.
Yes, you can fully white-label your membership renewal tracker in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the tracker feel like a natural extension of your organization. You can also remove all Softr branding, so your members only see your organization’s identity throughout their experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your membership renewal tracker. You can adjust colors, fonts, spacing, and page structure to match your brand. You can also choose how each page is laid out, decide which blocks go where, and set what different users see when they log in.
To display your data, you can add different types of blocks depending on what you need:
\- Table blocks – to show structured data like membership lists, upcoming renewals, or payment history
\- List or Card blocks – to highlight member profiles, plan types, or resource links
\- Detail View – to show one membership record at a time, like a member’s renewal dashboard
\- Forms – for collecting renewal information or feedback
\- Charts – to visualize renewal rates or member engagement
\- Calendar blocks – to display important renewal deadlines or events
If your content or design needs change later, it’s easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All data is encrypted in transit (TLS) and at rest, and your membership renewal tracker is hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see and do what in your tracker. You can set up role-based permissions, manage users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive member information across your entire tracker.
For trackers connected to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it just displays it in real time based on your access settings. You’re always in control of your membership data and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your information safe.
You can get started for free. Softr’s Free plan lets you publish one membership renewal tracker with up to 10 app users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your tracker needs more users or features, here’s how the paid plans stack up: <http://softr.io/pricing>
Softr is built to make it easy to create fully functional, user-facing apps—like membership renewal trackers, internal tools, and portals—without needing to write code or rely on developers. What sets it apart is how quickly you can go from idea to working tracker, and how well it connects with your existing data.
Unlike some no-code tools that focus on mobile apps (like Glide) or are more dev-oriented (like Retool), Softr is designed for non-technical teams who want full control over layout, user experience, and permissions. You can build on top of real-time data from tools like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded trackers that members or team members can log into.
You can customize everything visually—from content and design to who sees what. And because Softr includes things like user roles, forms, conditional logic, and API support out of the box, you don’t need to patch together multiple tools to launch something polished.
Yes. Softr supports a wide range of integrations so you can connect your membership renewal tracker to the rest of your stack. You can sync with tools like Stripe for payments, Intercom for chat, and automate tasks using Zapier, Make, and N8N. Softr also supports REST API and webhooks for more advanced workflows.
Whether you need to send renewal data to another system, trigger automations based on member actions, or display information from other tools, you can build it into your tracker, without writing code.