Track time off, approve requests, and view balances in an AI-powered portal built with AI to fit your team's specific HR workflow.




Customize your employee leave tracker with the exact views and workflows your team needs. Add features as requests evolve—no code required.





Connect spreadsheets, payroll systems, and HR tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give employees and managers the right views and access in a branded portal. Set up secure logins, user groups, and permissions in minutes.
Softr apps are mobile-ready. Employees can request time off from their phone by turning the tracker into a downloadable PWA in one click.
Softr apps are mobile-ready. Employees can request time off from their phone by turning the tracker into a downloadable PWA in one click.
Build native automations with Softr Workflows to handle manager notifications and balance updates automatically whenever leave is approved.
Provide separate logins for employees and HR managers, creating personalized dashboards so everyone sees only their relevant data.
Apply rules for different roles. Customize who can view, approve, or edit leave requests at even the most granular level.
Protect sensitive employee information from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your employee leave tracker in minutes with AI—no manual setup or complex configuration required.

Add features like a holiday calendar, approval workflows, or PTO reports as your needs evolve—no rebuild needed.

Start with a leave tracker, then add employee directories, dashboards, or forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




An employee leave tracker is a secure digital space where your team can log in to request time off, view their remaining balances, and track approval statuses. It centralizes all absence data in one place, so you don't have to rely on messy email threads or outdated spreadsheets. This makes it easier for HR managers to stay organized and provides a transparent, professional experience for both employees and supervisors.
Softr is the first AI-native platform for building business software, making it incredibly simple to create an employee leave tracker that matches your company's specific holiday and sick-pay policies. You can describe your unique requirements to the AI Co-Builder to instantly generate your database, leave-request pages, and approval workflows—all pre-connected and secure.
You don't need to code anything. You can start by generating with AI, using a pre-made template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect your existing HR records from Airtable, Google Sheets, or HubSpot. You have full control to adjust the layout visually, set up manager-only approval views, and brand the portal with your company's style. It's fast to launch, simple to update as your team grows, and flexible enough to handle complex accrual rules.
You can include a wide range of features in your employee leave tracker, tailored to your internal HR workflow. A great tracker app usually combines classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let employees query their policy handbook conversationally, or set up Database AI Agents to automatically summarize monthly department absence trends.
- Vibe Coding Blocks – Build custom UI elements—like a dynamic holiday entitlement calculator—using the AI Code block to vibe code exactly what your specific policy requires.
- Softr Workflows – Build native automations (like automatic Slack notifications to managers) that trigger whenever a new leave request is submitted or a status is updated.
- User Portals & Logins – Securely manage access so employees only see their own leave history while HR sees the company-wide calendar.
- Forms & Data Collection – Capture absence requests with custom forms, including doctor's note uploads and reason-for-absence logic.
- Dashboards & Charts – Visualize leave distribution and remaining balances across different teams with real-time charts.
- Lists & Advanced Filtering – Display and manage time-off requests with searchable tables and color-coded kanban boards for pending approvals.
Everything is built using Softr's drag-and-drop blocks without writing code. If you need a more specific layout for a departmental holiday calendar, just use the Vibe Coding block to generate it with AI.
Vibe coding is about moving fast and using AI to build the exact HR tools you need. You can vibe code an employee leave tracker in Softr by simply describing your leave policies and team structure to the AI Co-Builder. Softr then generates a production-ready application on top of a stable, secure foundation.
Unlike other tools that just generate raw, unmanageable code, Softr handles the infrastructure—like secure user logins for employees, relational database logic for accruals, and permissions—natively. This means you get the speed of vibe coding without the Day Two headaches of managing complex codebases. You describe your approval hierarchy, Softr builds it, and it’s ready for your team to start booking time off instantly.
Yes. You can manage multiple departments, such as Marketing, Sales, and Engineering, within a single portal. Each employee only sees their own leave balance and requests, while department leads only see the calendars for their specific team members. This is perfect for mid-sized businesses or agencies where managers need to coordinate coverage without seeing confidential data from other departments.
Yes, you can. You don't need to have a pre-existing HRIS to start building with Softr. If you are starting from scratch, you can use Softr Databases, which is built into the platform and allows you to set up your employee roster and leave types immediately.
However, if you already store employee records in tools like Airtable, Google Sheets, HubSpot, or even a SQL database, you can connect those to power your portal. You can also use the REST API to sync with other payroll or HR tools. Regardless of the source, you have full control over how your leave data is structured and presented to your staff.
Softr Databases is the recommended native, relational data source for your employee leave tracker. It is built for internal business apps, offering high performance, instant automation triggers for leave approvals, and a fast experience because the data is native to the platform.
If your employee data is stored elsewhere, Softr also connects to 17+ external sources. You can link to Airtable, Google Sheets, HubSpot, SmartSuite, and more. You can even mix sources—for example, pulling employee contact details from HubSpot while tracking the leave requests themselves in Softr Databases. Most sources support real-time, two-way sync, so when a manager approves a request in Softr, your main data source updates automatically.
Yes, Softr gives you full control over how staff and management experience the leave tracker. You can customize the layout and navigation to match your internal HR branding. Each page or block can be visibility-controlled; for instance, you can hide the Approve button from regular employees and only show it to designated Team Leads.
You can set up multiple roles—such as Employee, Manager, and HR Administrator—defining exactly what each role can view or edit. Employees see their personal dashboard, while HR Admins can view company-wide trends and set global holiday dates. You can also create personalized views that filter the leave calendar based on the logged-in user's department.
This customization ensures that sensitive data like sick leave notes remains private and accessible only to the right people, keeping the app secure and easy to navigate.
Yes, you can fully white-label your employee leave tracker. You can use your company logo, brand colors, and corporate fonts, and host the portal on a custom internal subdomain (e.g., leaves.yourcompany.com). You can also remove all Softr branding so that the portal feels like a custom-built internal tool tailored specifically for your organization.
Yes, you can. Softr provides the flexibility to control the design of your portal to ensure it's user-friendly for your staff. You can adjust colors, spacing, and page structure to make the request process as intuitive as possible. You can choose which blocks appear on the dashboard and decide what employees see vs. what managers see.
To manage your leave data, you can add various block types:
- Table blocks – to show a summary of all past leave requests and their statuses.
- List or Card blocks – to display different types of leave available (e.g., PTO, Sick, Parental).
- Detail View – for managers to review the specific details of a single leave request.
- Forms – for employees to submit new time-off requests with attachments.
- Charts – to visualize monthly absence rates for HR reporting.
- Calendar blocks – to show upcoming team holidays and avoid scheduling conflicts.
If you need to change your leave policy or add a new category, you can update the portal instantly through the visual builder.
Softr is built with enterprise-grade security. All employee data is encrypted in transit and at rest, and hosted on secure infrastructure. You have granular control over data access, meaning you can ensure that an employee's private medical notes for a sick day are never visible to anyone except the HR role.
For trackers using Softr Databases, your data is stored in a secure environment in Germany with SOC 2 Type II compliance. For trackers connected to external sources like Airtable or SQL, Softr doesn't store your sensitive employee records—it just displays them in real-time based on your strict permission settings. You are always in control of who can view or edit leave balances and personal information.
Softr also follows industry best practices for secure authentication and platform monitoring to ensure your internal records remain safe.
It is fully production-ready. While many AI tools merely vibe code a visual prototype, Softr builds your employee leave tracker on a stable, robust business foundation.
We handle the critical heavy lifting—such as secure employee authentication and role-based permissions—natively, so you don't have to build them from scratch. This solves the common problem with AI-generated apps: you get the speed of instant creation without the risk of managing raw, unsecure code. Your leave tracker is scalable and ready for your department to use for real requests from day one.
Softr is the first AI-native platform designed for building specialized business software. Unlike pure code-generation tools that create fragile scripts, or traditional no-code platforms that can take weeks to configure, Softr's AI Co-Builder creates your leave tracker on a secure, production-ready framework.
The key advantage is the hybrid approach: use AI to generate the database and request forms in minutes, then use visual controls for fine-tuning the look and feel. You get the speed of AI combined with the reliability of business-grade features like SSO integration and granular permissions. It's built for HR and Ops teams who need to move from a manual process to a professional digital tool immediately.
Yes. Softr supports powerful native workflows and integrations to connect your leave tracker to the rest of your company's tech stack. You can automate tasks using Softr Workflows—for example, automatically updating an employee's remaining balance once a manager clicks Approve—or sync absences to Google Calendar and Slack.
Whether you need to send leave data to your payroll system via the REST API or trigger a webhook for every new vacation request, you can build it directly into your portal without writing any code.
Describe what you need. Softr's AI builds your custom leave tracking software in minutes.