Vendor Application Form Template

Overview

This free vendor application form template helps businesses qualify potential vendors, assess offerings, and manage the vendor approval process — without chasing emails or juggling PDFs.

Vendors can easily submit key details like company information, service offerings, and pricing through a secure, user-friendly form. All submissions are automatically organized in your connected database (sample included), giving your team a central hub to review and approve vendors efficiently.

Why use this vendor application form template

• Faster vendor onboarding: Capture all essential info in one go — no manual follow-ups required.
• Custom branding: Match your company’s look and feel with branded colors, logos, and a custom domain.
• Share or embed anywhere: Use it as a standalone link or embed it in your website or internal portal.

Who is this vendor application form template for?

This template is ideal for any business that sources and manages external vendors. Here's how different teams can use it:

• Procurement teams: Streamline vendor intake and keep records organized for compliance and sourcing decisions.
• Operations managers: Collect vendor availability, service areas, insurance, and credentials — all in one place.
• Construction companies: Onboard subcontractors with safety certifications, project experience, and licensing information.
• Retail & eCommerce: Qualify product vendors and gather catalog submissions, pricing tiers, and terms of service.
• Event planners: Intake service providers like caterers, venues, or AV specialists with detailed service offerings and contact info.