Google Sheets Team Wiki Template

A central hub for your company’s resources, announcements, and employee directory, with a built-in Softr Database. Compatible with Google Sheets if you want to connect your own data.

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Overview

This free template helps you build an internal wiki with a built-in Softr Database. Replace scattered docs and long email threads with a single source of truth that’s always up to date.

It includes sample data for employees, resources, news, and feedback, so you can see the structure in action right away. If you already track company info in Google Sheets, Softr connects to it natively too.

Why use this Google Sheets team wiki template

Keep internal info organized: Avoid knowledge silos by giving your team a go-to place for company news, HR policies, onboarding resources, and more.
Streamline employee onboarding: Make it easy for new hires to get up to speed with centralized training materials and key contacts.
Control access with user groups: Assign permissions so employees, managers, and HR see only the content relevant to them.

Template features:

Role-based access
Different access levels and permissions for employees and managers.
Document & content management
Upload and organize policies, playbooks, and SOPs, with easy updates and search. Managers can add/edit new employees, documents, and company updates.
Company news timeline
Keep everyone informed with announcements, updates, and upcoming events.
Employee directory
A directory with all the company employees and their profiles.
Feedback and request forms
Add forms to collect feedback, suggestions, or other internal requests.
Employee onboarding
Help new hires navigate their first weeks with a structured, repeatable workflow.
Works on any device
Allow users to access the platform from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.
Workflow automations
Trigger notifications automatically, for example alert HR when new feedback comes in, or notify the team when a company announcement gets published.

Who is this Google Sheets team wiki template for?

This template is perfect for:

Startups & growing teams: Build a company hub without needing IT resources.
HR and People Ops teams: Share policies, collect feedback, and onboard new employees faster.
Remote-first companies: Keep everyone aligned with an easy-to-navigate internal site.
Consulting firms & agencies: Give internal team members a clear structure for handbooks, updates, and team-wide resources.
SMBs with distributed teams: Ensure everyone has access to the latest company docs and contact info.

"Employees can now submit a receipt for reimbursement as easily as they can check what projects are on their plate, or share a link to an instructional video that taught them something helpful in Excel."

Rachel Quimby

Associate Director of Systems & Innovation, DCW Cost Management

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your Google Sheets team wiki template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Bring in your data: Your template comes with a Softr Database already connected and loaded with sample data. From there, replace it with your own data or connect to 17+ external sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks.
3
Customize logic and branding: Describe changes using the AI Co-Builder, or adjust layouts with drag-and-drop blocks. Review user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your Google Sheets team wiki is ready! Authentication, permissions, and hosting are already built in. Publish and share the URL with your teammates or clients to start collaborating.

Frequently asked questions

What does “team wiki” mean?
A team wiki is an internal knowledge hub where your team can access and update shared information, like onboarding docs, policies, team directories, and company news.
Do I need to use Google Sheets to run this template?
No. The template comes with a built-in Softr Database, so you can get started without any external data source. If you prefer Google Sheets or already track company info in a spreadsheet, Softr connects to it natively. You can use your existing sheet as the data source without needing to migrate your data.
Can I customize this to match my company’s brand?
Yes. Duplicate the template into your Softr workspace, then prompt the AI Co-Builder to apply your brand, for example swap in your logo and colors, change the fonts, or restyle the News and Team Resources pages.
Prefer hands-on control? Use the visual editor to adjust colors, fonts, and page layouts yourself, and add a custom domain to create a fully branded internal site.
Can I control who sees what information?
Yes. With Softr’s user group and visibility settings, you can restrict or personalize content by department, role, or individual.
How do I customize this team wiki template?
Duplicate the template into your Softr workspace, then prompt the AI Co-Builder to make changes, for example add a new field to the employee directory, restructure the resource categories, or restyle the whole wiki to match your brand. If you prefer hands-on control, use the visual editor to fine-tune layouts, permissions, and content blocks directly.
Why build a team wiki with Softr?
Softr is an AI-native no-code platform used by 1 million+ builders and trusted by 7,000+ organizations, including Google, Netflix, and Stripe. You can build secure internal hubs with role-based permissions, custom branding, mobile-ready PWAs, and enterprise-grade security, without writing code.