Google Sheets Team Wiki Template

A central hub powered by Google Sheets for your company’s resources, announcements, employee directory, and more.

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Overview

This free template helps you build an internal knowledge hub on top of your existing data sources. Replace scattered docs and long email threads with a single source of truth that’s always up to date.

Why use this Google Sheets team wiki template

Keep internal info organized: Avoid knowledge silos by giving your team a go-to place for company news, HR policies, onboarding resources, and more.
Streamline employee onboarding: Make it easy for new hires to get up to speed with centralized training materials and key contacts.
Control access with user groups: Assign permissions so employees, managers, and HR see only the content relevant to them.

Template features:

Role-based access
Different access levels and permissions for employees and managers.
Document & content management
Upload and organize policies, playbooks, and SOPs — with easy updates and search. Managers can add/edit new employees, documents, and company updates.
Company news timeline
Keep everyone informed with announcements, updates, and upcoming events.
Employee directory
A directory with all the company employees and their profiles.
Feedback and request forms
Add forms to collect feedback, suggestions, or other internal requests.
Employee onboarding
Help new hires navigate their first weeks with a structured, repeatable workflow.
Works on any device
Allow users to access the platform from any device with a fully responsive design. You can even turn your app into a downloadable mobile app with Softr's PWA feature.

Who is this Google Sheets team wiki template for?

This template is perfect for:

Startups & growing teams: Build a company hub without needing IT resources.
HR and People Ops teams: Share policies, collect feedback, and onboard new employees faster.
Remote-first companies: Keep everyone aligned with an easy-to-navigate internal site.
Consulting firms & agencies: Give internal team members a clear structure for handbooks, updates, and team-wide resources.
SMBs with distributed teams: Ensure everyone has access to the latest company docs and contact info.

"Employees can now submit a receipt for reimbursement as easily as they can check what projects are on their plate, or share a link to an instructional video that taught them something helpful in Excel."

Rachel Quimby

Associate Director of Systems & Innovation, DCW Cost Management

“What we love most about Softr is the instantaneous, customizable power a no-code platform allows.”

David Malbin

Founder, Integral Ed

How to set up your Google Sheets team wiki template

1
Click Use template: Sign up or log in to your Softr account (it’s free, no credit card required!)
2
Connect and map your data: Connect to any of 14+ data sources (like Airtable, Google Sheets, HubSpot, Notion, and more) in just a few clicks. Map your data to replace mock content in pre-set fields and pages.
3
Customize logic and branding: Adjust layouts with drag-and-drop. Set user groups and permissions to control access, then style everything to match your brand.
4
Go live in minutes: Your Google Sheets team wiki is ready! Publish and share the URL with your clients to start collaborating.

Frequently asked questions

What does “team wiki” mean?
A team wiki is an internal knowledge hub where your team can access and update shared information — like onboarding docs, policies, team directories, and company news.
Do I need a Softr account to use the template?
Yes, you'll need a free Softr account to get started. The template also comes with a sample database, which you can copy or replicate in your preferred data source.
Can I customize this to match my company’s brand?
Absolutely. You can change colors, fonts, page layouts, and even add a custom domain to create a fully branded internal site.
Can I control who sees what information?
Yes. With Softr’s user group and visibility settings, you can restrict or personalize content by department, role, or individual.