Streamline vendor communication and manage orders with ease using a customizable portal tailored to your business needs.


Add only the workflows and features your vendor management process requires. Update your portal anytime as your team’s needs change—no code needed.
Connect spreadsheets, ERPs, and procurement systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your vendors.
Set up a branded vendor portal so each partner gets personalized dashboards and access. Manage permissions and logins with ease.
Vendors can access the portal from any device. Share updates and documents on desktop or mobile—no extra setup needed.
Vendors can access the portal from any device. Share updates and documents on desktop or mobile—no extra setup needed.
Connect with procurement or ERP tools to automate new vendor setups, requests, and communications.
Give each vendor or supplier group a tailored dashboard with only the info and actions they need.
Control who can see RFQs, submit invoices, or manage orders. Fine-tune access for each vendor group.
Keep vendor data safe and compliant. Softr ensures all information is secure with SOC2 and GDPR standards.
Vendors can ask AI about orders, documents, or status—instantly answered using your portal’s latest, built-in data.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your vendor portal in minutes with ready-made blocks and templates—no coding needed.
Add supplier onboarding, order tracking, or approval workflows as your vendor needs change.
Manage vendor data, communications, and documents—all in one portal, no extra tools required.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A vendor portal software is a secure online platform where your vendors can log in to manage their profiles, view purchase orders, submit invoices, and track payment status. It centralizes all communication and documentation with your vendors, reducing the need for email threads or manual spreadsheets. This streamlines your procurement process and gives vendors a consistent, easy-to-use experience.
Softr makes it simple to create a vendor portal tailored to your organization’s workflows. You can connect your existing data sources, like Airtable, HubSpot, Notion, monday.com, SQL, and more, and set up a portal where vendors can access purchase orders, upload invoices, update their information, and see payment updates—all in one place.
You don’t need any coding experience. You can start with a template or customize from scratch, choose who can see what, and brand the portal to match your company. It’s fast to launch, easy to maintain, and flexible enough to grow as your vendor relationships expand. Everything stays organized and professional.
Your vendor portal can include a variety of features to match your procurement process. Some common examples are:
\- Vendor logins – so each supplier can securely access their own account and information
\- Custom dashboards – to display purchase orders, invoice status, or recent communications
\- Forms – for vendor onboarding, submitting invoices, or updating company details
\- Document sharing – vendors can upload compliance forms or download contracts
\- Search and filters – to help vendors quickly find orders or communications
\- Tables, lists, and detail views – to keep track of POs, shipments, or payment schedules
\- Comments or status updates – to facilitate clear communication on orders
\- Charts – to visualize purchase trends, outstanding invoices, or order timelines
\- Calendar view – to highlight key deadlines or upcoming shipments
\- Permissions and roles – so vendors and internal teams only see what’s relevant to them
Everything is built using Softr’s drag-and-drop blocks, so you can update or expand your portal as your needs evolve—all without writing code.
No coding is necessary. You can build your entire vendor portal using Softr’s visual editor. You can customize layouts, permissions, and features—all without writing a single line of code.
Yes. You can manage multiple vendors or vendor teams within a single vendor portal. Each vendor only sees the content and data that’s relevant to them, based on their login and assigned role. This setup is helpful for organizations that work with several suppliers, partners, or service providers at once.
Softr supports a wide variety of data sources for your vendor portal. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. If you need to bring in vendor data from other sources, you can use the REST API as well.
You’re not limited to one source—you can use multiple data sources in the same portal and display them together, so your vendor portal can pull in data from platforms like Airtable and HubSpot simultaneously. Most supported sources offer real-time, two-way sync, ensuring changes stay up to date everywhere.
Yes, Softr gives you complete control over the user experience in your vendor portal. You can tailor the layout, navigation, and content to align with your organization’s needs and branding. Each page or section can be shown or hidden depending on who’s logged in, so each vendor only accesses information meant for them.
You can also define different user roles, such as vendor, admin, or procurement team member, and specify what each role is allowed to view or manage. For example, vendors can access only their own documents or tasks, while your internal team might have a broader view to oversee all vendor records. Personalizing views by filtering data based on the logged-in vendor is also possible.
This flexibility is especially useful if you manage multiple vendors or projects from a single portal—it keeps the experience streamlined, secure, and relevant for each user.
Yes, absolutely. You don’t need to import your vendor information from an existing system to start building your vendor portal with Softr. If you’re starting fresh, you can use Softr Databases, which is built into the platform and works seamlessly with any portal you create.
If you do have vendor data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can even use the REST API connector to integrate other sources. This gives you full flexibility in how your vendor information is structured and displayed in the portal.
Yes, you can fully white-label your vendor portal software in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the portal feel like a natural extension of your company. You can also remove all Softr branding, so your vendors only see your organization’s identity throughout the experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your vendor portal software. You can adjust colors, fonts, spacing, and page structure to align with your brand guidelines. You can also decide how each page is structured, arrange blocks as needed, and control what different vendors see when they log in.
To display your data, you can add different types of blocks depending on your needs:
\- Table blocks – to show structured data like order lists, invoice histories, or contract tracking
\- List or Card blocks – to highlight vendor profiles, product catalogs, or resources
\- Detail View – to show one record at a time, such as a vendor dashboard
\- Forms – for data collection
\- Charts – to visualize performance or analytics
\- Calendar blocks – to display deadlines, meetings, or milestones
If your requirements change, it’s easy to update your portal right in the visual builder.
Softr is built with security in mind. All data is encrypted both in transit (TLS) and at rest, and your vendor portal is hosted on secure, reliable infrastructure. Softr apps provide full control over who can view and access different parts of your portal. You can set up role-based permissions, manage vendors directly within your data source, set visibility rules, and apply global restrictions to protect sensitive information across your portal.
For portals connected to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it simply displays it in real time based on your permissions. You’re always in control of your data and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to keep your information secure.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 app users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your vendor portal software needs more users or advanced features, you can explore the paid plans, which are outlined here: <http://softr.io/pricing>
Softr is designed to make it easy to create fully functional, user-facing apps—like vendor portal software, CRMs, and internal tools—without any coding or developer support. What sets Softr apart is how quickly you can turn your concept into a working portal, and how seamlessly it connects with your existing data.
While some no-code tools focus on mobile apps (like Glide) or cater to developers (like Retool), Softr is built for non-technical teams who want full control over the layout, user experience, and permissions. You can build on real-time data from tools like Airtable, Google Sheets, Softr Databases, or SQL, and deliver a secure, branded portal for your vendors to access.
Everything is customizable visually—from the content and design to user access and visibility. With built-in user roles, forms, conditional logic, and API support, you don’t need to stitch together different tools to launch a polished vendor portal.
Yes. Softr supports a wide range of integrations so you can connect your vendor portal software with the rest of your tech stack. You can integrate with tools like Stripe for payments, Intercom for communication, and automate tasks using Zapier, Make, and N8N. Softr also provides REST API and webhook support for more advanced workflow automation.
Whether you need to send data to another system, trigger automations based on vendor activity, or pull in information from other tools, you can easily build it into your vendor portal—no coding required.