Manage student records, track communications, and enhance engagement with a customizable CRM tailored for your school's needs.


Set up a school CRM with only the features your staff and teachers need. Adjust and expand your workflows as your processes change—no code required.
Connect spreadsheets, school management systems, and other tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your school.
Give admissions, teachers, and admin staff the tools and access they need. Set up secure logins, user groups, and permissions—no technical support required.
Give admissions, teachers, and administrators tailored dashboards, so each role sees just what they need.
Give admissions, teachers, and administrators tailored dashboards, so each role sees just what they need.
Connect with tools like Make, Zapier, or N8N to automate student onboarding, notifications, and reporting.
Access and update the school CRM on the go. All apps are mobile-ready out of the box.
Use Google, email, or SSO logins to give your team fast, secure access to student and school records.
Keep sensitive student and school data safe with SOC2 and GDPR compliance, plus fine-tuned access control.
Staff can ask AI about student records, admissions, or contacts—answers come instantly, right inside your school CRM system.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Quickly launch your school CRM with drag-and-drop blocks and ready-made education templates.
Add features like student records, attendance, or communication tools as your needs evolve—no rebuilds.
Start with your CRM, then add portals for teachers, dashboards, or forms—all in one place.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A school CRM is a secure platform where students, parents, teachers, and school staff can log in to access important information, such as schedules, assignments, announcements, and communication updates. It centralizes all interactions and documentation in one place, reducing the need for scattered emails and paperwork. This helps keep everyone organized and enhances the experience for students, families, and school administrators.
Softr allows you to easily build a school CRM that matches your institution’s specific needs. You can connect your existing data sources, such as Airtable, HubSpot, Notion, monday.com, SQL, and more, and set up a portal where students, parents, and staff can log in, view information, submit forms, and access documents, all in one place.
You don’t need any coding skills. You can start with a template or build from scratch, adjust the layout, set different permissions for user groups, and brand the CRM to reflect your school’s identity. It’s quick to launch, simple to update, and flexible enough to grow with your school’s requirements.
You can include a variety of features in your school CRM, depending on your school's workflow. Common features include:
\- User logins – so each student, parent, or staff member can securely access their own information
\- Custom dashboards – to display class schedules, grades, announcements, or attendance records
\- Forms – for registration, feedback, or submitting absence requests
\- File sharing – for distributing assignments, reports, or permission slips
\- Search and filters – to help users quickly find what they need
\- Tables, lists, and detail views – to show records like student profiles, classes, or upcoming events
\- Comments or status updates – to keep communication organized
\- Charts – to visualize attendance, grades, or enrollment statistics
\- Calendar view – for school events, exams, or parent-teacher meetings
\- Permissions and roles – so students, parents, teachers, and admins only see what’s relevant to them
All of this can be set up using Softr’s drag-and-drop tools, so you won’t need to write any code. And if your school’s needs change, updating the CRM is straightforward.
No coding is required. You can build your school CRM entirely through Softr’s visual editor. From customizing the layout to setting up user permissions, everything can be managed without writing a single line of code.
Yes. You can manage multiple students, parents, and staff members in a single school CRM portal. Each user only sees the content and information assigned to them, based on their login and role. This is useful for schools or educational organizations working with multiple classes, families, or administrative teams.
Softr supports a wide range of data sources for your school CRM. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also bring in data from other sources using the REST API.
You’re not limited to just one. You can integrate multiple data sources into the same school CRM and display them side by side—so your portal can pull in data from both Airtable and Google Sheets at once. Most sources support real-time, two-way sync, so any changes in your application or data source stay in sync automatically.
Yes, Softr gives you full control over how users experience your school CRM portal. You can customize the layout, navigation, and content to match your school’s branding and workflow. Each page or section can be shown or hidden based on who’s logged in, so each student, parent, or staff member sees only what’s relevant to them.
You can also set up different user roles, such as student, parent, teacher, or administrator—and define exactly what each role can view or edit. For example, parents may only see their own child’s records, while staff can manage all student information. You can also create personalized views by filtering data based on the logged-in user.
This level of customization is especially useful when managing multiple classes, grades, or administrative groups in the same app. It helps keep the experience clean, secure, and tailored to each user.
Yes, you can. You don’t need to bring your data from somewhere else to start building your school CRM with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with any school application you build.
But if you already have data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those too. You can also use the REST API connector to bring in data from other sources. Either way, you have full control over how your data is structured and displayed in your school CRM.
Yes, you can fully white-label your school CRM in Softr. You can use your own school logo, brand colors, fonts, and custom domain to make the CRM feel like a natural extension of your institution. You can also remove all Softr branding, so students, parents, and staff only see your school’s identity throughout the experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your school CRM. You can adjust colors, fonts, spacing, and page structure to match your school’s brand. You can also choose how each page is laid out, decide which blocks go where, and set what different user groups—like teachers, students, or parents—see when they log in.
To display your data, you can add different types of blocks depending on what you need:
\- Table blocks – to show structured data like student lists, attendance records, or class schedules
\- List or Card blocks – to highlight things like student profiles, faculty details, or resources
\- Detail View – to show one record at a time, like a student dashboard
\- Forms – for data collection
\- Charts – to show insights such as grades or attendance trends
\- Calendar blocks – to display events or assignment deadlines
If your content or design needs change later, it’s easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All data is encrypted in transit (TLS) and at rest, and your school CRM is hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see and do what in your CRM. You can set up role-based permissions, manage users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive student and staff information across your entire CRM.
For CRMs connected to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it just displays it in real time based on your access settings. You’re always in control of your data and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your school’s information safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 app users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your CRM needs more users or features, here’s how the paid plans stack up: <http://softr.io/pricing>
Softr is built to make it easy to create fully functional, user-facing apps—like school CRMs, student portals, and internal tools—without needing to write code or rely on developers. What sets it apart is how quickly you can go from idea to working app, and how well it connects with your existing data.
Unlike some no-code tools that focus on mobile apps (like Glide) or are more dev-oriented (like Retool), Softr is designed for non-technical teams who want full control over layout, user experience, and permissions. You can build on top of real-time data from tools like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded CRMs that students, parents, or staff can log into.
You can customize everything visually—from content and design to who sees what. And because Softr includes things like user roles, forms, conditional logic, and API support out of the box, you don’t need to patch together multiple tools to launch something polished.
Yes. Softr supports a wide range of integrations so you can connect your school CRM to the rest of your tech stack. You can sync with tools like Stripe for payments, Intercom for chat, and automate tasks using Zapier, Make, and N8N. Softr also supports REST API and webhooks for more advanced workflows.
Whether you need to send school data to another system, trigger automations based on user actions, or display information from other tools, you can build it into your CRM, without writing code.