Track assets, manage parts, and streamline processes with a custom inventory app tailored to your maintenance team's needs and workflow.


Set up your maintenance inventory system with only the features and views you need. Adapt your setup easily as requirements or workflows change.
Connect spreadsheets, ERPs, and other systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your maintenance workflows.
Equip your team with maintenance inventory tools and secure access. Set up user groups and permissions quickly—no IT support needed.
Give maintenance, procurement, and warehouse teams tailored dashboards to see just the inventory data they need.
Give maintenance, procurement, and warehouse teams tailored dashboards to see just the inventory data they need.
Connect with Make, Zapier, or N8N to automate inventory tracking, reorder alerts, and routine updates.
Access and update inventory data from your desktop or mobile device. All tools are mobile-ready by default.
Let your team sign in securely with Google, email, or SSO—so access is fast and safe.
Protect sensitive inventory data with SOC2 and GDPR compliance and robust access controls.
Let staff ask AI about inventory, parts, or orders—instant answers and insights, all within your maintenance management system.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Set up your maintenance inventory tracker in minutes with simple drag-and-drop building blocks.
Add asset tracking, reorder alerts, or custom workflows as your inventory needs change—no rebuild needed.
Manage maintenance logs, inventory, and supplier forms together—no extra tools or spreadsheets required.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












Maintenance inventory management software is a secure platform where your maintenance team can log in to track, manage, and organize all inventory related to maintenance operations—such as spare parts, tools, equipment, and supplies. It centralizes information and streamlines communication, so you don’t have to rely on scattered spreadsheets or paperwork. This helps your team stay organized, reduce downtime, and ensure that maintenance inventory is always under control.
Softr makes it easy to build maintenance inventory management software tailored to your workflows. You can connect your existing data sources—like asset lists in Airtable, purchase orders in Notion, or supplier details in Hubspot—and set up a portal where maintenance staff can log in, track inventory levels, submit requests, and update records, all in one place.
You don’t need any coding skills. Start with a template or design from scratch, customize layouts, set permissions, and brand the software to fit your organization. It’s fast to deploy, simple to maintain, and flexible enough to evolve as your maintenance needs change. Everything stays organized and looks professional.
You can include a variety of features in your maintenance inventory management software, depending on your team's needs. Some common options are:
\- User logins – so each team member can access inventory relevant to their role
\- Custom dashboards – to display stock levels, reorder points, and usage trends
\- Forms – for submitting inventory requests, reporting shortages, or logging maintenance actions
\- File sharing – for manuals, maintenance logs, and supplier documents
\- Search and filters – so users can quickly locate specific parts or tools
\- Tables, lists, and detail views – to organize inventory items, suppliers, or maintenance records
\- Comments or status updates – for team collaboration and tracking order progress
\- Charts – to visualize inventory trends or costs
\- Calendar view – to schedule inspections, orders, or maintenance tasks
\- Permissions and roles – so users only see what’s relevant to their responsibilities
All features are built using Softr’s drag-and-drop blocks, so you don’t need to write code. And as your inventory processes adapt, it’s easy to update the software.
No coding is required. You can build your maintenance inventory management software entirely with Softr’s visual editor. Everything from the interface to user permissions can be customized without writing a single line of code.
Yes. You can manage inventory and maintenance records for multiple teams or locations within a single system. Each user only sees the information and assets assigned to their team or role, based on login permissions. This is especially helpful for facility managers, maintenance supervisors, or organizations that oversee several properties or departments.
Softr supports a wide range of data sources for your maintenance inventory management needs. You can integrate with Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also connect to other systems using the REST API.
You’re not limited to a single source. You can combine multiple data sources in your software and display them together—for example, pulling inventory data from Airtable and maintenance schedules from Google Sheets. Most integrations support real-time, two-way sync, so your records stay up to date automatically.
Yes, Softr gives you complete control over how your team interacts with the maintenance inventory management software. You can tailor the layout, navigation, and content to match your processes and branding. Each page or feature can be shown or hidden based on the user’s role, so technicians, supervisors, or managers only see what’s relevant to them.
User roles can be set up for different responsibilities—such as technician, admin, or supervisor—and you can define exactly what each role can view or update. For example, technicians might only see assigned work orders, while supervisors can manage all assets and inventory. You can also create personalized dashboards and reports by filtering data for each logged-in user.
This level of customization is ideal for organizations managing multiple teams, sites, or departments, keeping your maintenance and inventory workflows organized and secure.
Yes, you can. You don’t need to have your maintenance or inventory data in another system to get started with Softr. If you’re starting from scratch, Softr Databases are built into the platform and integrate seamlessly with your maintenance inventory management workflows.
If you already track inventory or maintenance schedules in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can also use the REST API connector to pull in data from other systems. This gives you full control over how your maintenance and inventory records are organized and displayed.
Yes, you can fully white-label your maintenance inventory management software in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the platform feel like a seamless part of your organization. You can also remove all Softr branding, so your maintenance teams and users only see your company’s identity throughout the entire experience.
Absolutely. Softr gives you a lot of flexibility to control both the design and layout of your maintenance inventory management software. You can adjust colors, fonts, spacing, and the structure of each page to match your brand and operational needs. You can choose how each page is organized, decide which blocks go where, and set what different users—like technicians, managers, or admins—see when they log in.
To display your data, you can use a variety of blocks tailored for your maintenance workflows:
\- Table blocks to show structured data like equipment lists, inventory levels, or maintenance schedules
\- List or Card blocks to highlight work orders, parts, or supplier contacts
\- Detail View to show individual asset records or job details
\- Forms for recording inspections or logging new issues
\- Charts to visualize inventory trends or maintenance reports
\- Calendar blocks to display service appointments or upcoming tasks
If your requirements change, it’s easy to update everything right from the visual builder.
Softr is built with security in mind. All data in your maintenance inventory management software is encrypted in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. You have full control over user permissions, so you can decide who can access inventory records, maintenance logs, or sensitive asset data.
You can set up role-based permissions, manage users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive information across your entire app.
If you connect to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it only displays it in real time based on your access settings. Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your maintenance data safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your maintenance inventory management system needs more users or advanced features, you can explore the different paid plans here: <http://softr.io/pricing>
Softr is designed to make it easy to build robust, user-facing apps—like maintenance inventory management software, asset tracking systems, or internal service portals—without needing to write code or hire developers. What sets it apart is how quickly you can go from concept to a live, working app, and how seamlessly it connects with your existing data.
Unlike no-code platforms that focus on mobile apps (like Glide) or are more developer-centric (like Retool), Softr is made for non-technical teams who want full control over user experience, permissions, and layout. You can build on top of real-time data from tools like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded software that your maintenance team can use daily.
Everything is customizable visually—from the content and design to who sees what. Softr also includes user roles, forms, conditional logic, and API support right out of the box, so you don’t have to piece together multiple tools to launch a polished solution.
Yes, you can. Softr supports a wide range of integrations so you can connect your maintenance inventory management software to the rest of your tech stack. You can sync with tools for notifications, automate tasks using Zapier, Make, or N8N, and integrate with services like Slack, Gmail, or asset management systems. Softr also supports REST API and webhooks for more advanced automation.
Whether you want to trigger notifications for low inventory, automate recurring maintenance tasks, or connect data with other platforms, you can set it up—no coding required.