Streamline student data, enhance communication, and improve school operations with a customizable CRM tailored to your educational needs


Build a school management CRM with just the features and workflows your team needs now. Update or expand it easily as your school evolves.
Connect spreadsheets, student management systems, and other tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your school.
Empower administrators, teachers, and staff with the right tools and access. Set up secure logins, user groups, and permissions—no IT support needed.
Give teachers, staff, and administrators tailored dashboards so each role only sees the information they need.
Give teachers, staff, and administrators tailored dashboards so each role only sees the information they need.
Connect with tools like Make, Zapier, or N8N to automate routine school workflows and reduce manual admin work.
Access and update school management tools from anywhere. All apps are mobile-ready out of the box.
Use Google, email, or SSO logins to give school staff fast, secure access—no IT tickets required.
Keep student and school data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every step.
Staff can ask AI about student records or schedules and get instant answers—right inside your school’s CRM portal.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your school management CRM in minutes with drag-and-drop blocks and templates.
Add features for admissions, class tracking, or parent communication as your school’s needs change.
Start with a CRM, then add staff portals, dashboards, or forms—all in one place.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A CRM for school management is a secure platform where administrators, teachers, students, and parents can log in to access important information—like student records, grades, communications, schedules, and announcements. It centralizes all interactions and documentation, reducing the reliance on scattered emails or paperwork. This helps keep your school community organized, informed, and engaged.
Softr makes it easy to build a CRM for school management tailored to your school’s needs. You can connect your existing data—such as student records in Airtable, communications in Notion, or schedules in Google Calendar—and create a portal where users access grades, submit forms, view announcements, and share files, all in one place.
There’s no coding required. You can start with a template or build from scratch, customize layouts, manage user permissions, and brand it with your school colors and logo. It’s quick to set up, easy to update, and flexible enough to grow alongside your school’s requirements.
You can include a wide variety of features in your CRM for school management, depending on your school’s workflow. Common features include:
\- User logins – so students, teachers, and parents can each access their own information
\- Custom dashboards – displaying grades, attendance, or upcoming assignments
\- Forms – for admissions, feedback, permission slips, or incident reports
\- File sharing – securely upload and download documents like report cards or assignments
\- Search and filters – to easily find students, classes, or events
\- Tables, lists, and detail views – to display records like attendance, schedules, or contact information
\- Comments or status updates – to keep communication in one place
\- Charts – to visualize student progress, attendance trends, or performance metrics
\- Calendar view – for school events, exams, or parent-teacher meetings
\- Permissions and roles – so different users only see the data relevant to them
All these features can be built with Softr’s drag-and-drop tools, so you don’t need to write code. Plus, you can easily update the portal as your school’s needs evolve.
No coding is required. You can build your school management CRM entirely using Softr’s visual editor. Everything from page layouts to user permissions can be customized without writing a single line of code.
Yes. You can manage multiple schools, teachers, or student groups in a single crm for school management system. Each user—whether an administrator, teacher, parent, or student—only sees the content and data assigned to them, based on their login and role. This setup is ideal for school districts, multi-campus institutions, or educational organizations working with various stakeholders.
Softr supports a wide range of data sources suitable for school management. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also import data from other platforms using the REST API.
You’re not limited to just one data source. You can integrate multiple sources into your crm for school management and display them together—so, for example, you could combine student records from Airtable with attendance data from Google Sheets. Most sources support real-time, two-way sync, ensuring any updates remain consistent across your app and data sources.
Yes, Softr gives you full control over how users experience your crm for school management system. You can customize the layout, navigation, and content to match your school’s branding and workflow. Each page or block can be shown or hidden based on the role of the logged-in user, so teachers, students, and parents only see what’s relevant to them.
You can also set up different user roles, such as administrator, teacher, student, or parent, and define exactly what each can view or edit. For example, teachers can manage their own classes while students only see their schedules and results. You can also create personalized dashboards or views for each user type, making it easy to manage multiple roles and permissions within the same system. This customization ensures a secure, user-friendly experience for everyone involved in your school community.
Yes, you can. You don’t need to import your data from another platform to start building your crm for school management with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates seamlessly with your school management app.
If you already have data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can also use the REST API connector to bring in data from other systems. This flexibility gives you full control over how your school data is structured and presented in your management portal.
Yes, you can fully white-label your crm for school management in Softr. You have the flexibility to use your school’s logo, colors, fonts, and even set up your own custom domain so the portal feels like a natural extension of your institution. All Softr branding can be removed, so students, parents, and staff only see your school’s identity throughout the experience.
Absolutely. Softr gives you a lot of flexibility to control both the design and layout of your crm for school management. You can adjust colors, fonts, spacing, and page structure to match your school’s branding. You decide how each page is set up, choose where each content block appears, and set what different users—like teachers, students, or parents—see when they log in.
To display your data, you can add different blocks depending on your needs:
\- Table blocks – to show structured data like class schedules, grades, or attendance
\- List or Card blocks – to highlight student or teacher profiles and school resources
\- Detail View – to show specific information, like an individual student’s dashboard
\- Forms – for data collection (e.g., registration or feedback)
\- Charts – for academic performance analytics
\- Calendar blocks – to display events, exams, or parent-teacher meetings
And if your content or design needs change, you can easily update everything in the visual builder.
Softr is built with security as a top priority. All data related to your school management is encrypted in transit (TLS) and at rest. Your crm for school management is hosted on secure, reliable infrastructure. You have full control over who can see and do what within your portal by setting up role-based permissions, managing users from your data source, applying visibility rules, and using global restrictions to protect sensitive student and school data.
If you use external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it simply displays it in real time based on your configuration. You remain in control of your data and permissions at all times.
Softr follows industry best practices for authentication, access control, and platform monitoring to keep your school’s information secure.
You can get started for free. Softr’s Free plan lets you publish one crm for school management app with up to 10 users and 2 user groups, and includes support for popular data sources such as Softr Databases, Airtable, and Google Sheets.
If your school management system needs more users or advanced features, you can explore the paid plans to find the best fit as your needs grow: <https://softr.io/pricing>
Softr is designed to make it simple and fast to build fully functional, user-facing apps—like crms for school management, portals for students and parents, and internal tools—without any coding required. What stands out is how quickly you can launch a tailored solution and how smoothly it connects with your existing data.
Unlike no-code tools mainly for mobile apps (like Glide) or more developer-focused platforms (like Retool), Softr is ideal for non-technical school staff who want full control over design, user experience, and permissions. You can build directly on top of real-time data from sources like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded portals for your school community.
Everything is customizable from the visual interface—from content and appearance to user access. Built-in support for roles, forms, conditional logic, and APIs means you don’t need to stitch together multiple platforms to deliver a polished school management system.
Yes! Softr offers a wide range of integrations so you can connect your crm for school management to the rest of your tech stack. You can automate tasks using Zapier, Make, or N8N, and sync with tools commonly used in education—such as Google Calendar for events, or email platforms for notifications. Softr also supports REST API and webhooks for advanced workflow automation.
Whether you need to send updates to staff, trigger notifications for parents, or sync data with other systems, you can set it up in your crm for school management—all without writing code.