Vendor Application Spreadsheet Template

Your Vendor Application database at a glance

This template gives you a clear, centralized place to collect and review incoming vendor applications. It replaces scattered emails and messy spreadsheets with a structured tracking system.

All vendor details flow into a single table where you can view contact info, booth size requirements, and electricity needs at a glance. Attachments like signatures are stored directly alongside each vendor's record.

Why vendor applications get messy in spreadsheets

Tracking event vendors in a spreadsheet quickly becomes chaotic. Rows get accidentally deleted, text-heavy descriptions make columns unreadable, and managing file attachments like signatures is nearly impossible.

What a structured database changes

Instead of pasting links to external folders, file uploads stay securely attached to the right vendor profile. Dropdowns for booth sizes and electricity needs stay standardized, so you never have to clean up misspelled entries.

This is exactly what Softr Databases are designed for. Every column has a clear purpose, ensuring your event planning data stays organized no matter how many applications you receive.

What you can do with this template

You can view all special booth requests and logistical needs in a single, clean dashboard without endless scrolling. The built-in attachment fields automatically organize signed agreements alongside the vendor's application data.

To speed up review times, you can even use database AI agents to automatically summarize lengthy product descriptions. This keeps your records scannable and helps your team make faster approval decisions.

Who is this Vendor Application database for

This template provides instant structure for anyone managing event logistics and vendor intake.

• Event Organizers: Track booth sizes, electricity needs, and special requests without losing track of details.
• Market Managers: Keep all vendor contact info, product descriptions, and signatures neatly sorted in one system.
• Conference Planners: Standardize the application process so you can review potential sponsors and exhibitors faster.

How to take it further

You can easily customize this database to fit your exact event needs. Simply add new dropdown options for different booth sizes or create new columns to track the payment status of each applicant.

If you already have a list of past vendors in a spreadsheet, you can instantly upload them via CSV. This immediately populates your database so your team can start working without missing a beat.

When you're ready, you can turn this database into a complete vendor portal using the interface builder. This lets vendors log in, submit their applications securely, and check their approval status without emailing you.

By setting up users and permissions, you guarantee that vendors only see their own applications, while your staff sees the whole pipeline. A well-structured database makes launching these custom workflows completely effortless.