Team Wiki Spreadsheet Template

Overview

This Team Wiki template centralizes your company's most important operational data—employee directories, company news, and shared resources—into a single, structured system. Instead of scattering documents across drive folders or static spreadsheet tabs, it creates a dynamic knowledge base where information is linked and easily accessible.

It organizes data into distinct tables for Employees, News, Resources, and Feedback. The structure allows you to link feedback directly to specific employees and categorize resources by department (like Engineering or Sales), ensuring teams only see what is relevant to them while maintaining a complete organizational view.

Why choose a Team Wiki database over spreadsheets

Spreadsheets become cluttered and difficult to navigate as your team grows, but a database keeps information structured and scalable, preventing the version control chaos common with shared files.

The power of Softr Databases

Softr Databases handle relationships natively, allowing you to link feedback records to employees without fragile VLOOKUP formulas. Unlike spreadsheets where text, dates, and links often get mixed up, this template enforces strict column types like attachments for headshots and select fields for departments. This "one table = one object" approach ensures data integrity and reliability as your organization scales.

Core features and functionality

This template features a visual Employee Directory with photos and contact details, making it easier for remote teams to connect. It also includes a dedicated News section for company updates and a repository for Team Resources that can be filtered by department, ensuring vital files aren't lost in chat history.

Who is this Team Wiki for

This template is designed for growing teams that need a central source of truth.

• HR Managers: Streamline onboarding by centralizing policies, directories, and feedback in one accessible location.
• Operations Leads: Maintain a single source of truth for company updates and essential documentation without technical debt.
• Team Managers: Distribute department-specific resources like design assets or engineering guides efficiently.

How to take it further

1. Customize the database

You can easily add new columns to the Employee table to track skills or birthdays, or modify the "Team" select options to match your specific organizational structure. As a native Softr Database, these changes apply instantly without breaking existing formulas or views.

2. Import your existing data

If you have an existing directory in Excel or CSV, you can import it directly to populate your wiki in seconds. The system maps your columns automatically, saving you from manual entry and letting you switch from spreadsheets immediately.

3. Build an app on top

Turn this database into a secure internal portal using the interface builder. You can set users and permissions so employees can only edit their own profiles or see resources relevant to their specific department, creating a true self-service employee experience.