Registration Spreadsheet Template

Overview

This Registration Database provides a centralized system for tracking event attendees and managing signup data efficiently. Instead of scattering participant details across loose documents, it consolidates everything into a single, structured view that captures essential information like contact details, company names, and referral sources.

The template is built on a streamlined "Attendees" table that organizes every registrant as a unique record. It includes specific fields for capturing demographics, validating emails and phone numbers, and segmenting users based on their interests—such as webinars or workshops. This structure allows you to filter and sort attendees immediately based on how they heard about the event or what sessions they want to join.

Why choose a Registration Database over a registration spreadsheet

The power of Softr Databases

While a registration spreadsheet often becomes difficult to manage as rows multiply, Softr Databases handle scale effortlessly while enforcing data integrity. Spreadsheets allow any text in any cell, leading to messy data like invalid phone numbers or mixed date formats. This database enforces strict types—ensuring emails are actual emails and dates are valid—preventing the common errors that plague Excel files.

Core features and functionality

This template goes beyond simple row tracking by offering structured selection fields for analyzing marketing channels and attendee preferences. You can instantly see which channels (Newsletter, Social Media, etc.) are driving signups and ensure compliance with a dedicated Terms and Conditions checkbox. Additionally, you can leverage Database AI agents to automatically enrich attendee profiles with company data from the web as soon as they sign up.

Who is this Registration Database for

This template is designed for teams that need to manage signups without technical complexity:

• Event Managers: Centralize attendee lists and track granular details like preferences and referral sources.
• Marketing Teams: Monitor campaign performance by analyzing how registrants heard about the event.
• Community Leads: Manage member onboarding for webinars, trainings, or mentoring sessions efficiently.
• HR Departments: Organize internal training signups and track employee participation in one view.

How to take it further

1. Customize the database
Because this is a native Softr Database, you can easily adapt it to your specific event needs. For example, you might add a single-line text field for "Dietary Restrictions" or modify the "Virtual event type" select options to match your actual agenda.

2. Import your existing data
If you have an existing registration spreadsheet, you can unknowingly move that data into this system immediately. Use the CSV import feature to bulk upload past attendees and standardize their information instantly.

3. Build an app on top
The true power of this template is its ability to power a full registration portal using the interface builder. You can create a public form for users to sign up and a private admin dashboard where your team manages the list, using users and permissions to control who can view or edit sensitive contact data.