Quality Control Spreadsheet Template

Your Quality Control Database at a glance

This template replaces messy sheets with a structured system to track every quality test, batch result, and product spec. It helps you catch defects early and maintain flawless production standards.

It connects your Products, Batches, and Test Results in a clean, logical flow. When an inspector adds a new test with attached photos, it automatically links to the exact batch and calculates total tests for that specific run.

Why tracking quality control in spreadsheets breaks down

Managing product inspections in spreadsheets quickly turns into a chaotic mess of broken formulas and disorganized photo attachments. When multiple inspectors update rows simultaneously, data gets overwritten and critical defects easily slip through the cracks.

What a structured database changes

In a database, your test data is strictly organized and enforced. Dropdowns for defect severity and pass/fail statuses stay consistent without manual data entry errors.

Instead of copying product details across hundreds of rows, you link records instantly. You can easily attach inspection photos and safety sheets directly to the specific batch record.

This clear, relational structure is exactly what Softr Databases are built to handle. Every object—from the inspector to the final batch result—has its own dedicated home.

What you can do with this template

Log specific test results like visual inspections or pH levels, automatically linking them to the assigned inspector and targeted production batch.

Roll up test metrics instantly to see if a batch should be released or quarantined without writing complex pivot tables. Add AI field actions to automatically summarize inspector notes or analyze defect trends based on incoming test data.

Who is this Quality Control database for

This template is designed for manufacturing and production teams who need reliable, scalable inspection tracking.

• Quality Inspectors: Easily log test results, attach inspection photos, and record pass/fail statuses natively.
• Production Managers: Track overall batch statuses and oversee real-time metrics across all product lines.
• Compliance Officers: Maintain accurate, unalterable historical logs of every safety sheet and certificate of analysis.

How to take it further

Start by customizing the database to fit your operational standards. You can easily tweak the test type dropdowns or add new columns for specific machinery metrics.

If you already have historical test data, import it via CSV in seconds. You can seamlessly bring in your existing product catalog and past batch records to start fresh immediately.

When your team needs field access, you can build an app directly on top of this structured data. Create a custom portal where inspectors only see the batches assigned to them on shift.

Controlling users and permissions ensures that only managers can approve a batch for release, while inspectors simply log the results. A well-organized database is the perfect foundation for completely tailored internal tools.