Project Management Spreadsheet Template

Your Project Management Database at a glance

This template gives you a complete, ready-to-use structure to track every project, task, and team member in real time. It eliminates the chaos of lost updates, scattered deadlines, and misplaced project notes.

It connects three core tables: Team, Projects, and Tasks. Because they are naturally linked, you assign a team member to a project once, and their contact details automatically flow into their assigned tasks.

Why project management spreadsheets get messy

As your team grows, tracking complex projects in a standard spreadsheet quickly breaks down. Rows get deleted, cell formatting gets mixed up, and tracking who owns what requires endless, fragile formulas.

What a structured database changes

A true database protects your data format automatically. Deadlines stay formatted as dates, attachments like team photos stay securely hosted, and statuses are restricted to clean, predefined dropdown options.

More importantly, related work stays connected without breaking. This is exactly what Softr Databases are designed for—you can link a task directly to a specific project and team member with one click.

What you can do with this template

Move past flat lists and instantly view projects by status, priority, or assigned department. Everything rolls up automatically, giving you the total number of tasks for any given project at a glance.

You can easily group tasks by "In progress" or "Review" and filter to see exactly what is blocking your team today. It's pre-configured and ready to use the moment you copy it.

Who is this Project Management database for

This template is built for teams and operators who need clear visibility into project pipelines:

• Project Managers: Track project statuses, task counts, and upcoming deadlines across the whole portfolio.
• Department Leads: Monitor team workloads by linking specific employees to their assigned, high-priority tasks.
• Agency Owners: See client deliverables at a glance and ensure task assignments don't slip through the cracks.

How to take it further

Start by customizing the database to fit your exact workflow. You can easily tweak the task status dropdowns or add new priority levels without breaking any existing records.

Next, import your existing team rosters or past project lists. Bulk upload your spreadsheet data via CSV and map it instantly to the clean column structure.

When you are ready, you can turn this database into a full-stack automated app using a no-code interface builder. Because the database structure is natively relational, adding a frontend app on top is incredibly fast.

A well-structured database makes it very simple to configure users and permissions. You can give external clients a secure login portal where they can only view the specific deliverables assigned to them.