Job Tracker Spreadsheet Template

Overview

This Job Tracker Database centralizes your entire job search, organizing applications, company details, and interview logistics in a single, structured system. Instead of isolated rows, it uses three connected tables—Jobs, Companies, and Interviews—to link specific roles to companies and map multiple interview rounds to a single application. Built-in AI fields allow you to store job analysis and generate interview insights automatically alongside your data.

Why choose a Job Tracker Database over job tracker spreadsheets

The power of Softr Databases

Spreadsheets often become unmanageable when you try to track multiple interviews for one job or multiple applications at the same company without duplicating data or creating messy tabs. Softr Databases solve this with native relational connections, allowing you to link one Company record to many Job records and multiple Interviews to a single Job effortlessly. This structure prevents data redundancy and ensures your application pipeline remains clean, scalable, and easy to navigate as your search progresses.

Core features and functionality

This template goes beyond simple status tracking by allowing you to attach "AI Job Analysis" to specific roles to better evaluate fit or prepare easier for interviews. You can also log meeting transcripts directly in the Interviews table and use Database AI agents to generate insight summaries automatically. These features turn static data into a dynamic tool that actively helps you manage your career moves.

Who is this Job Tracker Database for

This template is designed for anyone managing a complex pipeline of opportunities:

• Job Seekers: Organize hundreds of applications, track status changes, and never miss a follow-up deadline.
• Career Coaches: Monitor client progress across multiple companies and identify patterns in interview outcomes.
• Freelancers: Manage potential client leads, project proposals, and negotiation stages in a structured pipeline.
• University Placement Teams: Track student application volumes and success rates across different industries.

How to take it further

Customize the database

You can easily adapt this template to your specific workflow. For example, modify the "Status" options in the Jobs table to include stages like "Take Home Assignment" or add a "Recruiter Name" field to the Companies table to keep contact details handy.

Import your existing data

If you have been tracking your search in Excel or Google Sheets, you can switch to this more powerful system immediately. Simply export your data to CSV and map your columns to the Jobs and Companies tables to populate the database in seconds.

Build an app on top

Once your data is structured, you can use the interface builder to create a personal career dashboard or a client portal. By configuring users and permissions, career coaches can let clients view their own application status while keeping other records private, transforming a simple tracker into a professional coaching tool.