Delivery Tracking Spreadsheet Template

Overview

This delivery tracking database centralizes your logistics operations by connecting four key elements: deliveries, drivers, clients, and vehicles. Instead of disjointed sheets, every shipment record links directly to the assigned driver, the client receiving the package, and the vehicle being used. This structure ensures you always have a clear view of your fleet's status and delivery performance.

The system is built on relational tables that track the entire lifecycle of a package. The Deliveries table monitors status from "Pending" to "Delivered," while the Users and Vehicles tables manage resource availability. Rollup fields in the Clients table automatically calculate total completed deliveries, giving you instant insight into customer volume without manual calculations.

Included AI capabilities streamline dispatching by automatically determining delivery urgency and generating concise notification digests for drivers. This removes manual data entry steps and ensures critical instructions are highlighted immediately.

Why choose a Delivery Tracking database over spreadsheets

The power of Softr Databases

Spreadsheets often break when you try to link drivers, vehicles, and daily shipment logs using complex VLOOKUPs. Softr Databases solve this with native relational connections. A single delivery record connects securely to a client and a driver, ensuring that if a driver's phone number changes in the Users table, it updates everywhere instantly. Unlike spreadsheets where columns can become messy with mixed data, this database enforces types like dates, status options, and attachments for proof of delivery.

Core features and functionality

This template goes beyond simple row-tracking by preventing data errors common in Excel. You can manage fleet availability with specific vehicle status options and store delivery proof photos directly in the record. Built-in Database AI agents actively assist operations by scanning address details to summarize client profiles and categorizing shipment urgency automatically, turning raw data into actionable logistics intelligence.

Who is this Delivery Tracking database for

This template is designed for operations teams and logistics providers who need structure:

• Dispatchers: Assign drivers and vehicles to specific shipments without conflict.
• Logistics Managers: Monitor fleet status and delivery success rates in real time.
• Courier Businesses: Professionalize tracking without expensive custom software.
• Internal Fleets: Manage company vehicles and internal distribution schedules efficiently.

How to take it further

Customize the database

You can easily adapt this template to your specific workflow. For example, add a "Mileage" number field to the Deliveries table to track distance per trip, or modify the "Vehicle Type" options to include specific truck sizes or cargo bikes relevant to your fleet.

Import your existing data

Get started immediately by importing your existing client directory and vehicle list via CSV. This allows you to migrate from your current legacy spreadsheet to a robust database structure in minutes, preserving all your historical contact information.

Build an app on top

The true power of this database is unlocked when you use the interface builder to create a driver portal. You can build a mobile-friendly app where drivers log in to see only their assigned deliveries and upload photos for proof of delivery. using users and permissions, you can ensure drivers can only edit the status of their own active jobs while admins retain full visibility over the entire dashboard.