Artist Management Spreadsheet Template

Overview

This artist management database replaces your typical artist management spreadsheet with a structured system built for real-world music operations. Track artists, releases, live events, contracts, and team members in one connected workspace.

Artists are linked to Managers in the Users table, and connected to their Releases, Events, and Contracts. You can store press photos, Spotify URLs, performance fees, contract PDFs, and key dates—while keeping everything related through native record links instead of fragile formulas.

AI-powered fields automatically generate professional artist biographies, write marketing pitches for new releases, and even look up venue capacity based on event location—saving hours of manual research and copywriting.

Why choose an Artist Management database over spreadsheets

An artist management spreadsheet quickly becomes hard to manage as your roster grows. Multiple tabs, mixed data types, and broken VLOOKUPs make it difficult to trust your data.

The power of Softr Databases

Softr Databases enforce structured field types—dates stay dates, currency stays currency, and relationships are native. Instead of VLOOKUPs between tabs, Artists connect directly to Releases, Events, and Contracts using linked records, lookups, and rollups. The “one table = one object” structure keeps your roster app-ready, with API access and the ability to power full internal or external tools.

Core features and functionality

Manage your full roster with dedicated tables for Artists, Releases (Singles, EPs, Albums), Events (with status and fees), and Contracts with expiration tracking. Automatically generate bios and release pitches using built-in Database AI agents, and enrich event records with venue capacity data from the web. Everything stays connected, searchable, and ready for reporting.

Who is this Artist Management database for

This template is built for music professionals who need more than a basic spreadsheet.

• Artist managers: Track rosters, contracts, releases, and gigs in one connected system.
• Talent agencies: Manage multiple artists and events without juggling dozens of tabs.
• Independent labels: Oversee discography, marketing pitches, and contract status centrally.
• Artists: Keep visibility into upcoming shows, deals, and release timelines.

How to take it further

Start by customizing select fields like Genre, Contract Type, or Event Status to match your workflow. Add new fields such as streaming metrics, commission percentages, or tour managers—everything is editable inside the Softr database.

Import your existing artist management spreadsheet via CSV to instantly populate Artists, Events, or Releases. You can also sync data through the API to keep external tools aligned.

Next, use Softr’s interface builder to build a manager dashboard or an artist portal on top of this database. Create role-based experiences with granular users and permissions so managers see full financial data while artists only see their own records. With database, interface, and workflows connected in one platform, your roster system becomes a production-ready app—not just a file.