Quality Control Database Template

Your Quality Control Database at a glance

This template gives you a centralized system to track production batches, execute inspections, and monitor defect severity. It ensures every SKU meets your strict operational standards before shipping.

The database connects your product catalog directly to production runs and individual test results. When a quality inspector logs a stress test or pH level, the results automatically link back to the exact batch.

Why managing quality control in spreadsheets breaks down

Tracking complex production batches and test results in tabular spreadsheets quickly becomes chaotic. Vital inspector notes, safety sheets, and critical pass/fail metrics get lost or accidentally modified across endless rows.

What a structured database changes

Building a rigid relational system ensures your data stays clean and perfectly organized as production scales up. Instead of duplicate manual data entry, each new test result links seamlessly to the correct product batch without relying on fragile formulas.

You can reliably attach safety sheets, defect photos, and certificates of analysis directly inside specific batch records. This is precisely what Softr Databases are designed for.

What you can do with this template

Instantly log test types like visual inspections or weight variations using standardized pass/fail dropdowns. Track entire batch workflows from quarantine to final release without manual administrative tracking.

Identify critical defect severities early and keep your production managers completely aligned with floor inspectors. Grab this ready-to-use template to standardize your quality operations confidently today.

Who is this Quality Control Database for

This template provides immediate reliable structure for teams managing production integrity and factory testing.

• Quality Inspectors: Log structural photos, testing notes, and specific result values directly into the relevant batch record.
• Production Managers: Monitor real-time batch statuses, oversee quarantine processes, and ensure safety compliance.
• Manufacturing Facilities: Keep a centralized, accessible log of certificates of analysis and testing protocols.

How to take it further

Modifying this database to match your exact production line is incredibly simple. You can easily add new compliance test types, customize defect severity levels, or adjust batch tracking labels in seconds.

Bring your current operations online instantly by importing your existing SKUs, batch histories, and inspector rosters via CSV. You can also connect via API to sync manufacturing data directly from your factory floor systems.

When your team is ready, a natural next step is to build an app directly on top of this structure. Create a secure mobile portal where inspectors log results on the floor, while managers view high-level defect dashboards.

By setting up strict users and permissions, you guarantee secure access controls across your staff. Inspectors only edit their assigned tests, while factory managers maintain full authority over the entire product catalog.