Price List Database Template

Overview

This Price List Database centralizes your product catalog and pricing logic into a single, reliable source of truth. Instead of juggling multiple spreadsheet tabs for different regions or customer tiers, it organizes products, currencies, and discount structures into distinct, interconnected tables.

The system relies on a "Price Entries" table that connects Products, Regions, and Tiers to define specific price points. This relational structure allows you to manage SKU details in one place while safeguarding specific pricing rules for different markets (like USD vs. EUR) or volume requirements without duplication.

Why use this Price List Database (instead of spreadsheets)

Spreadsheets often fail when pricing logic becomes multidimensional, leading to broken formulas and dangerous copy-paste errors.

The power of Softr Databases

Softr Databases handle complexity by separating data into logical objects. Rather than a flat sheet where currencies and tiers get mixed up, this template uses native relationships to link a single Product record to multiple Price Entries. This structure enforces data integrity—preventing text in number fields or invalid dates—and eliminates the need for fragile VLOOKUPs that break as your catalog scales.

Core features and functionality

This template is built to handle global complexity with dedicated tables for Regions and Tiers, ensuring currency codes and discount rules are standardized. The "Price Entries" table includes specific "Valid From" and "Valid Until" fields, allowing you to schedule price changes securely. You can also deploy Database AI agents to automatically research market intelligence for specific regions or summarize technical specs.

Who is this Price List Database for

This template is designed for operations teams that need accuracy and control over pricing data.

• Sales Operations: Maintain accurate, approved pricing for every region and customer tier.
• Product Managers: Centralize product specs and SKU details alongside pricing strategy.
• Finance Teams: Audit price changes and currency variants without navigating messy files.
• Distributors: Access definitive pricing and quantity requirements quickly.

How to take it further

Once you have centralized your pricing, you can evolve this database into a full operational tool.

Customize the database

Adapt the structure to your specific business rules easily. You might add an "Approval Status" field to the "Price Entries" table to prevent unverified prices from going live, or modify the "Category" select options in the Products table to match your inventory taxonomy.

Import your existing data

Move away from static files by importing your current SKU lists and price sheets directly via CSV. This immediately structures your legacy data into the relational format, making it easier to manage and update in bulk.

Build an app on top

Turn this database into an internal pricing tool using the interface builder. You can create a secure portal where sales reps can look up prices but cannot edit them, using users and permissions to control access based on their region. This ensures your team always quotes the right price while the master data remains protected.