Job Tracker Database Template

Overview

Manage your entire job search pipeline without the chaos of browser tabs and sticky notes. This template acts as your personal CRM for career opportunities, helping you monitor applications, prepare for interviews, and evaluate offers systematically.

The database connects three core tables: Jobs, Companies, and Interviews. You can link multiple applications to a single specific Company record to see your history with them, while the Interviews table logs scheduling details, transcripts, and thank-you notes directly tied to specific job opportunities.

Built-in AI fields like "AI Job Analysis" and "AI Insight Summary" allow you to automatically extract key details from job descriptions or interview transcripts, ensuring you never miss a critical requirement.

Why use this Job Tracker Database database (instead of spreadsheets)

The power of Softr Databases

Spreadsheets often become cluttered as your job hunt scales, making it difficult to link interviews to specific applications without messy referencing. Softr Databases solve this with native relationships: you can view a Company record and instantly see a rollup of all associated applications and interviews. Strict field types—like URLs for job offers and Dates for interviews—keep your data clean and actionable.

Core features and functionality

This template goes beyond simple list-making by integrating Database AI agents to analyze job descriptions and summarize interview transcripts automatically inside your tables. You can also track the precise status of every opportunity—from "To Apply" to "Offer Received"—ensuring you follow up at the right time without managing complex formulas.

Who is this Job Tracker Database for

This template is designed for anyone navigating the job market who needs structure and clarity.

• Active Job Seekers: Organize hundreds of applications and never forget to send a thank-you note or follow up on an interview.
• Freelancers: Track potential gigs, client outreach, and contract status in a structured pipeline.
• Career Coaches: Adapt this template to monitor client progress and provide specific feedback on applications or interview performance.
• University Students: Manage internship applications and recruitment timelines alongside coursework.

How to take it further

Customize the database
You can easily tailor the template to your specific industry. For example, add a "Remote/On-site" select field to the Jobs table or customize the "Industry" choices in the Companies table to better match your target sector.

Import your existing data
If you have been tracking applications in Excel or exporting data from LinkedIn, you can use the CSV import feature to populate the Companies and Jobs tables instantly effectively bootstrapping your new system.

Build an app on top
Turn this database into a personal career dashboard using the interface builder. You can create a Kanban view to visualize application stages or a calendar for interviews. If you are working with a mentor, use users and permissions to give them read-only access so they can review your progress without altering your data.