Interview Questions Database Template

Overview

This template functions as a centralized repository for your organization's hiring knowledge, replacing scattered documents and spreadsheets with a structured system. By linking specific questions to job roles, it ensures that every interviewer asks the right questions to assess necessary skills, from behavioral fit to technical expertise.

The database consists of two main connected tables: "Job Roles" and "Questions." Each position in the Job Roles table—such as Engineering or Marketing leads—links directly to relevant inquiries in the Questions table. This structure allows you to categorize records by difficulty level, type (e.g., Situational, Cultural Fit), and department, ensuring a balanced and rigorous interview process.

Built-in AI fields take organization a step further by automatically categorizing new questions into buckets like "Soft Skills" or "Problem Solving." This helps you audit your question bank instantly to ensure you aren't over-indexing on one type of assessment at the expense of others.

Why use this Interview Questions database (instead of spreadsheets)

The power of Softr Databases

Spreadsheets often force you to duplicate questions across multiple tabs or rely on fragile VLOOKUPs to associate questions with specific roles. Softr Databases solve this with native relational connections. In this template, a single question record can be linked to multiple Job Roles without duplication, and the "Total Questions" rollup field automatically calculates the depth of your question bank for each position.

Core features and functionality

Unlike a static list, this database includes a "Suggested Answer Guide" field that helps standardization across different interviewers. Additionally, using Database AI agents, you can automate the expansion of your library—for example, by configuring an agent to generate five variations of a technical question or to suggest evaluation criteria based on the question text.

Who is this Interview Questions Database for

This template is designed for hiring teams who need consistency and structure:

• HR Managers: Standardize interview scripts and evaluation criteria across all company departments.
• Hiring Managers: Quickly access role-specific questions for Engineering, Sales, or Marketing interviews.
• Recruiters: maintain a robust library of screening questions to ensure candidate quality early on.
• Interview Panels: Access suggested answer guides to reduce bias and subjectivity during scoring.

How to take it further

Customize the database

Since this is a fully functional Softr Database, you can adapt it to your specific hiring rubric. For instance, you could add a currency field for salary ranges to the "Job Roles" table or modify the "Difficulty" select options to match your internal leveling system.

Import your existing data

If you have questions currently trapped in Google Sheets or PDFs, you can use the CSV import feature to bulk-upload them into the "Questions" table. This immediately connects your legacy data to the relational structure, allowing you to start tagging and organizing them by role instantly.

Build an app on top

The true power of this template is reflected when you use the interface builder to create an Interviewer Portal. You can give interviewers a clean interface where they only see questions relevant to the role they are hiring for, while hiding administrative data. By configuring users and permissions, you can ensure that only HR admins can edit the official question bank, while hiring managers have read-only access to prepare for their sessions.