Grant Management Database Template

Overview

This grant management database helps you manage funding programs, track applications, and streamline reviews from submission to decision. Keep grant budgets, deadlines, reviewer feedback, and funding outcomes organized in one structured system.

It includes dedicated tables for Grants, Applications, Organizations, Reviews, and Users. Grants link to applications, applications connect to organizations and reviewers, and rollups automatically calculate metrics like average score and total funding received.

Built-in AI fields generate eligibility checklists from grant descriptions, create executive summaries for proposals, assess feasibility risks, and even enrich organization profiles using web research.

Why use this Grant Management Database (instead of spreadsheets)

Spreadsheets quickly become messy when you’re juggling multiple grants, reviewers, and scoring criteria. This database keeps every entity structured and connected.

The power of Softr Databases

Softr Databases enforce clear column types—currency for budgets, select fields for statuses, linked records for relationships—so your data stays consistent. Instead of fragile VLOOKUPs, applications, grants, organizations, and reviews are connected natively with related records and rollups. The one table = one object structure makes reporting, filtering, and scaling far easier than scattered sheets. Plus, your database is ready for API access and app-building from day one.

Core features and functionality

Track grant statuses (Draft, Open, Reviewing, Closed), monitor requested amounts, and automatically calculate average review scores. Assign reviewers, capture structured feedback, and centralize decision recommendations. With built-in Database AI agents, you can auto-generate executive summaries, risk assessments, eligibility checklists, and enriched organization profiles—directly inside your database.

Who is this Grant Management Database for

This template is designed for teams managing competitive funding programs.

• Foundations and nonprofits: Manage multiple grant cycles and track applicant progress clearly.
• Corporate CSR teams: Review proposals, score applications, and document funding decisions.
• Government agencies: Standardize evaluation workflows and maintain auditable records.
• Universities and research offices: Coordinate reviewers and monitor awarded funding amounts.

How to take it further

Start by customizing fields to match your process. Adjust status options, add scoring criteria, or expand the eligibility checklist format—all directly inside your Softr database.

Import existing grants and applications via CSV, or sync data through the API to centralize historical records. This lets you move from scattered spreadsheets to a single source of truth.

Next, use Softr’s interface builder to build an internal grant management app. Create separate views for admins, grant managers, and reviewers, and control access with granular users and permissions. With databases, interface, and workflows connected in one platform, a well-structured system becomes a fully operational grant portal.