Vendor Application Database Template

Overview

This template provides a centralized system for collecting and managing vendor applications for events, markets, or trade shows. Instead of sifting through emails or disjointed forms, you capture every detail—from business names to specific booth requirements—in a single, structured database.

Specific fields like "Booth size," "Electricity required," and "Signature" ensure you have all logistical and legal data upfront. By standardizing these inputs, you eliminate back-and-forth communication and can easily filter applications based on venue capacity or amenities needed.

Why choose a Vendor Application database over Google Sheets

The power of Softr Databases

Google Sheets often become unmanageable as rows multiply, leading to broken formulas and inconsistent data entry. Softr Databases enforce strict data integrity; for example, the "Booth size" field forces a clear selection rather than allowing random text. This native relational structure ensures that every application is treated as a distinct object, making it safer to scale your operations without the risk of accidental deletions common in spreadsheets.

Core features and functionality

This template handles file attachments natively, allowing you to securely store signatures or insurance documents directly within the vendor record—a constant struggle in Google Sheets. With Database AI agents, you can even automate the review process by analyzing product descriptions to auto-tag vendors or flag applications that meet specific criteria.

Who is this Vendor Application database for

• Event Organizers: Streamline intake and ensure booth inventory matches venue constraints.
• Farmers Market Managers: Track vendor product types and electrical needs for weekly planning.
• Trade Show Coordinators: Centralize contracts, signatures, and booth preferences in one secure location.

How to take it further

Customize the database

Adapt the "Booth size" options to match your specific floor plan dimensions or pricing tiers. You can easily add a "Status" single-select field to track where each applicant sits in your approval pipeline (e.g., Pending, Approved, Waitlisted).

Import your existing data

If you are currently using Google Sheets, export your current vendor list to CSV and import it directly into this template. This allows you to instantly validate your existing data against the new database structure.

Build an app on top

Transform this database into a self-service vendor portal using the interface builder. Vendors can log in to view their application status, update their product details, or pay fees, while you control exactly what data they can access with granular users and permissions.