Timesheet Database Template

Overview

This database manages factory employee time tracking more effectively than static spreadsheets. It acts as a central system to record shift details, calculate hours worked automatically, and monitor attendance across departments like Warehouse and Assembly Lines.

The structure connects two key tables: "Users" for managing employee profiles, roles, and hourly rates, and "Time entries" for logging specific shifts. Fields like start/end times ensure accurate duration calculations, while linked records connect every shift back to the specific employee, keeping data organized and relational.

It includes built-in AI capabilities to enhance safety oversight. The "Safety & Compliance Check" field uses Database AI agents to analyze daily work notes, automatically flagging potential machinery issues or safety risks without manual review.

Why choose a Timesheet Database over Google Sheets

Spreadsheets often fail when multiple employees try to log time simultaneously, leading to broken formulas, accidental overwrites, and data integrity issues.

The power of Softr Databases

Unlike Google Sheets, Softr Databases enforce strict data types, ensuring dates remain dates and shift durations are calculated automatically without fragile formulas. Relational connections link employees to their specific time logs natively, eliminating the need for complex VLOOKUPs that often break as data grows. The structure ensures one table equals one object, keeping your employee data distinct from their daily logs while remaining perfectly connected.

Core features and functionality

This template includes an approval workflow system, allowing managers to mark entries as "Pending," "Approved," or "Rejected" with a simple status update. Additionally, the integrated AI automatically reviews text in work notes to identify safety hazards, turning raw data into actionable safety insights immediately—something a standard spreadsheet cannot do.

Who is this Timesheet Database for

This template is designed for operational teams needing accurate time tracking and safety monitoring:

• Factory Managers: Monitor shift coverage and identify safety incidents on the floor instantly.
• HR Departments: Streamline payroll by exporting accurate, approved hours worked for every employee.
• Shift Supervisors: Approve or reject time logs quickly and track team attendance in real time.
• Safety Officers: Automatically detect machinery issues flagged in daily work notes.

How to take it further

Customize the database

You can easily adapt this template to your specific operations. For example, add a "Break Time" field to subtract duration from the total hours or update the "Department" options to match your specific facility zones.

Import your existing data

Move away from Google Sheets quickly by importing your current employee roster via CSV. This allows you to populate the "Users" table immediately and start tracking new shifts within minutes.

Build an app on top

The true value unlocks when you build a custom interface on top of this database. You can create a mobile-friendly employee portal where staff can log their own time, while managers see a separate dashboard for approvals. With interface builder tools and granular users and permissions, you ensure employees only see their own history while admins manage the full team.