Lms Database Template

Overview

This LMS (Learning Management System) database template provides a structured foundation for managing educational content, users, and progress tracking. unlike a flat spreadsheet, it organizes data into distinct tables for Users, Courses, and Lessons, creating a relational hierarchy where every lesson is automatically linked to its specific course and every student's activity is tracked individually.

The system handles complex data relationships natively. Users have profiles linked to the lessons they have completed, while Courses aggregate data like lesson counts, difficulty levels, and durations using rollups. It also separates content types—distinguishing between standard courses, live builds, and community content—ensuring your curriculum remains organized as it scales.

Included in this template are AI-powered capabilities that streamline content creation. A dedicated AI field automatically generates "What you'll learn" summaries for every lesson based on the description, saving course creators hours of manual writing.

Why choose a LMS Database over Google Sheets

Managing an LMS in Google Sheets eventually leads to broken formulas and scattered files. You often end up with multiple tabs trying to link students to courses via fragile VLOOKUPs, making it nearly impossible to track individual progress or scale your curriculum without errors.

The power of Softr Databases

Softr Databases solve these scalability issues by treating Courses, Lessons, and Users as distinct objects that are relationally connected. Instead of copying and pasting course names next to every lesson row, this database enforces structure: you create a course once and link multiple lessons to it. This ensures data integrity, allows for advanced column types like video URLs and rich text, and eliminates the risk of mixed data types breaking your system.

Core features and functionality

This template goes beyond simple storage by automating key workflows. It features intelligent rollups that calculate lesson counts per course automatically and formula fields that dynamically generate direct URLs for next lessons. Additionally, built-in Database AI agents analyze your lesson descriptions to auto-generate learning summaries, allowing you to focus on recording content rather than writing metadata.

Who is this LMS Database for

This template is designed for educators and organizations moving off manual tracking:

• Course Creators: Organize curriculum hierarchies and video links without spreadsheet clutter.
• HR & Training Teams: Track employee onboarding progress and lesson completion reliably.
• Coaching Businesses: Manage member access levels and deliver content based on user expertise.
• Community Managers: Curate live builds and educational resources in a structured format.

How to take it further

1. Customize the database

You can easily adapt this template to your specific teaching model. For instance, rename the "Learning Level" select options in the Users table to match your internal tiers, or add a "Quiz Score" number field to the Lessons table to track performance metrics alongside completion status.

2. Import your existing data

If you are currently using Google Sheets or Excel, you can migrate purely via CSV import. Upload your existing list of students and video URLs directly into the respective tables to get your system running in minutes.

3. Build an app on top

The true power of this database is building a fully functional student portal. Using Softr's interface builder, you can create a secure app where students log in to view only the courses they are enrolled in. You can set users and permissions so that "Beginner" users only see beginner-level courses, transforming this raw data into a polished, professional learning experience.