Job Tracker Database Template

Overview

This Job Tracker database helps you organize your entire job search by keeping applications, companies, and interviews connected in one system. Instead of juggling multiple spreadsheet tabs or losing track of where you applied, you see every detail—from initial interest to final offer—in a structured, relational database.

The database includes three connected tables: Jobs tracks individual applications with status and salary data; Companies stores details about employers; and Interviews logs scheduled meetings with transcripts. These tables link together naturally—each job connects to a company, each interview connects to a job application—so you can see the full picture without manual cross-referencing.

AI features enhance the workflow: "AI Job Analysis" fields can extract key requirements from job descriptions, while "AI Insight Summary" fields can analyze interview transcripts to highlight important discussion points.

Why choose a job tracker database over Google Sheets

Google Sheets forces you into awkward workarounds: separate tabs for applications and companies that require fragile VLOOKUP formulas and mixed data types in the same columns.

The power of Softr Databases

Softr Databases enforce proper structure with typed columns—dates stay dates, select fields prevent typos, and related records replace fragile formulas. Rollup fields automatically count total applications per company, and lookup fields pull company details into job records without manual copying. This relational structure means your data stays consistent and you build on a foundation ready for app interfaces and automation.

Core features and functionality

The status tracking system uses select fields with predefined choices (To Apply, Applied, Interviewing, Offer Received, Rejected, Ghosted) ensuring clean, filterable data. Database AI agents can run when new jobs are added to analyze posting URLs and extract requirements, or trigger after interviews to summarize transcripts and identify follow-up actions—all updating fields directly in your database.

Who is this Job Tracker for

This database helps anyone managing a structured job search:

• Active job seekers: Track dozens of applications without losing details or missing follow-ups.
• Career changers: Organize research on new industries and roles while evaluating multiple opportunities.
• Recruiters and staffing agencies: Monitor candidate pipeline and interview schedules across multiple clients.
• Career coaches: Provide clients with a structured system to manage their search and review progress together.
• College career centers: Give students a professional tool to track internships and entry-level opportunities.

How to take it further

Customize the database: Modify the Status select field to match your workflow (add "Negotiating" or "Declined Offer"), adjust Industry choices in the Companies table to reflect your target sectors, or add custom fields like "Referral Source" to track how you found each opportunity.

Build an app on top: Once your database structure is solid, use Softr's interface builder to create a personal job search portal. Build views that filter by status or company and design detail pages for application notes. Full-stack apps in Softr combine your database with custom interfaces and workflows. Add users and permissions if sharing with mentors so they can view your progress without editing your data. A well-structured relational database makes app development straightforward.