Inventory Management Database Template

Your Inventory Management Database at a glance

This template centralizes your entire supply chain, linking products, sales orders, and purchase records in one system. It automatically tracks stock movements, calculating available units in real time so you never oversell or run out of stock.

Key components include a Products table that monitors inventory levels with automatic status formulas (Low/High/Normal), and connected tables for Suppliers and Orders. Relationships are built-in, meaning a Sales Order automatically pulls product details without manual data entry.

Why inventory management gets messy in Google Sheets

Spreadsheets work fine for simple lists, but inventory management relies on connecting multiple moving parts—products, suppliers, customers, and orders. In Sheets, you often end up with fragile VLOOKUP formulas that break when rows are moved or deleted, leading to shipping errors and inaccurate stock counts.

A structured database solves this by enforcing clear relationships between data. When you link a product to an order, the connection is permanent and reliable—no copy-pasting required. This is exactly what Softr Databases are designed for, keeping your data clean and actionable as your catalog grows.

What you can do with this template

Automate stock alerts:
The "Inventory Level" formula automatically flags items as "Low," "Normal," or "High" based on real-time calculations of units purchased versus sold.

Streamline reordering:
Leverage Database AI agents to automatically draft purchase orders or research supplier pricing when stock hits a defined threshold.

Who is this Inventory Management database for

This template is designed for operations teams who need accuracy without complexity:

• Warehouse Managers: Track precise stock levels and incoming shipments in real time.
• Sales Managers: Verify product availability instantly before confirming customer orders.
• Procurement Teams: Manage supplier relationships and track purchase order status from draft to delivery.

How to take it further

Customize the database
Add specific fields relevant to your goods, such as barcode numbers, bin locations, or expiration dates. You can easily modify the "Status" options in the Sales Orders table to match your specific fulfillment workflow.

Import your existing data
If your current inventory is trapped in CSVs or Excel files, you can import it directly. This populates your Products and Suppliers tables instantly so you can start tracking immediately.

Build a full app around it
Turn this database into a functional tool for your team using the interface builder. You can create a mobile-friendly scanning interface for warehouse staff or a secure portal where suppliers can update their own contact info. With granular users and permissions, you ensure sales teams only see what they need to sell, while managers retain full control over sensitive cost data.